International Organization for Migration (IOM)
Indonesia is looking for Best
Practices & Lessons Learned (BPLL) Consultant, according
to the terms of reference below:
I. Position Information
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Reference No:
Position title:
Duty station:
Type & duration of Contract:
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SVN/ID10/2014/034
Best Practices & Lessons Learned (BPLL) Consultant
Bandung
Consultancy Contract, 6-7 weeks
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Organizational unit:
Preferred starting date:
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DRR Project – West Java.
25 March 2014
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II. Nature of the consultancy
Under the support of Australia Indonesia Facility for Disaster Risk
Reduction (AIFDR), International Organization for
Migration (IOM) is in partnership with the Government of
Indonesia to implement the project of Strengthening Disaster Risk Reduction
(DRR) Capacity and Promoting Community Resilience in West Java, Indonesia.
The overall goal of this project is to contribute to Indonesia's efforts in
reducing the vulnerability and enhancing the resilience of communities to
natural disasters through building a replicable model at the local level
where effective partnership will be forged between local government,
communities, civil society and the private sector to drive the DRR agenda.
Under the overall
supervision of the Program Manager and direct supervision of the Project and
Partnership Coordinator, the
Consultant will be developing the content, designing lay out, and writing the
reading materials of Best Practices and Lessons Learned (BPLL) Report of this
project. The BPLL
Report might be utilized by related stakeholders in Indonesia to replicate
the model of this project in other disaster-prone area in Indonesia.
III.
IOM Project to which the Consultancy is
contributing
The Consultant will
contribute to the content development and lay out design of Best Practices and Lessons Learned Report,
as well as to the writing process, as part of capacity building of DRR and community resilience
promotion for the National Disaster Management Agency (BNPB), Sub-National
Disaster Management Agency (BPBD) at provincial and district level,
communities, and private sectors in West Java. IOM is currently working in 7
districts, namely Bandung, Bogor, Ciamis, Cianjur, Garut, Sukabumi, and
Tasikmalaya.
IV.
Tasks to be performed under
this contract:
1.
Work closely with the Program
and Partnership Coordinator in developing the content, designing the lay out,
and composing materials of BPLL
Report.
2.
Work closely with the DRR
Coordinator, Government Liaison Coordinator, and GIS/IM Coordinator to
identify the best practiced and lessons learned that can be generated from
the already conducted activities (i.e. workshop, training, etc.).
3.
Work closely with all Project
Assistants to prepare the strong outline of BPLL Report and to gather
significantly important information from resource persons of local government
agencies, communities, and private sectors at provincial and district level.
4.
Work closely with the Public
Information Assistant and Gender and Social Inclusion Specialist to generate
best practices and lessons learned in already conducted awareness raising
activities and in the inclusion of gender and people with disabilities in DRR
efforts
5.
Work closely with the
Monitoring and Evaluation Coordinator to make sure all of the project’s
achievements have been reflected in the developed publication
6.
Apply effective and efficient
approaches in gathering information through conducting interview, field
visit, and other research to support the content of BPLL report.
7.
Summarize the raw and basic
information into brief and attractive reading materials, as well as into
charts and graphics form, with considering the humanity values, norms, and
etiquettes.
8.
Provide regular progress
report to the Program and Partnership Coordinator
V.
Tangible and measurable output of the work assignment
Indicatively,
this assignment will cover the following activities, objectives and outputs:
VI.
Delivery
dates of work
The Consultant is
expected to commence the assignment in on March 17, 2014 and finishes on May 09, 2014
VII.
Performance
indicators for evaluation of results (value of services rendered in relation
to their cost).
The following
performance indicators will be utilized by IOM to measure the value of
services rendered in relation to their cost and to evaluate overall
performance of the Consultant, as well as the effectiveness of technical
assistance:
1.
Proposed outline that
accommodate all important and relevant issues, topics, and aspects to this
project and cover both IOM’s side and the beneficiaries’ side equally.
2.
Draft of each completed
section of BPLL Report that meet the required basic information as stated on
the proposed outline. The draft is delivered in timely manner according to
the fixed timeline which should be discussed on initial phase of working.
3.
Report on lay out design
progress which can be proposed three times at the maximum. Each new report
must accommodate the feedback and revision given at previous submission.
VIII.
Remuneration
and Term of Payment.
The BPLL Consultant
will receive an attractive consultancy fee which will be paid to the bank
account indicated by the BPLL Consultant in the following installments:
-
First installment : 10% after submission of proposed outline of
BPLL Report which indicated all important and relevant issues, topics, and
aspects of the project to be reading materials, and details on how to gather
the required basic information.
-
Second installment : 20% after submission of final proposed lay
out design which includes the cover and back cover pages, inside pages, and
annexes. The expected details include the font selection, margin arrangement,
header and footer arrangement, tables, charts, and other relevant
info-graphics form. The lay out design proposal can be submitted three times
at maximum and must accommodate the feedback and revision given at previous
submission.
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Third installment : 50% after submission of all drafts of BPLL
Report as determined on the proposed outline.
-
Final payment : 20% after submission of final draft of
BPLL Report.
IX.
Qualifications
or Specialized knowledge/experiences required
·
Have a minimum Master degree (or equivalent
advanced university degree) in related field or an equivalent combination of
training and experience.
·
Have extensive
experience in developing the written project report in English
·
Have extensive
experience in developing training tools.
·
Have a thorough
understanding of issues pertaining to
Disaster Risk Reduction/Disaster Management
·
Be familiar with the DRR context in
Indonesia.
·
Have strong analytical, verbal, and report
writing skills in English. Advanced level of Indonesian language is
preferable.
·
Proven ability to write the BPLL Report in
good and formal English
·
Be willing to undertake in-country travel
related to the assignment
·
Have a credential to conduct business in
Indonesia
·
Ability
to work under pressure and in tight timeline in order to meet the determined
deadline, as well as to submit the sufficient result in timely manner.
·
Experience
in working with relevant governmental institutions and senior representatives
in charge of DRR policy and implementation in Indonesia would be a distinct
advantage as well as previous experience working in an international
organization.
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HOW TO APPLY
Interested
applicants must submit:
a) A letter of interest (1 page max.),
clearly specify suitability and availability date
b) Curriculum vitae. Applicants should clearly indicate
information on previous work and/or experience in developing Best Practices and Lessons Learned
Report/documents, including historical consultancy fee and minimum three
referees (preferably former direct supervisors)
c) Samples of
previous reports or Best Practices and Lessons Learned Report/documents
Application shall be
submitted by e-mail to recruitment-indonesia@iom.int,
indicating the reference code above (SVN/ID10/2014/034) as subject, The deadline
for applications is 12 March 2014.
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