Application Deadline: 16
July 2014
Post level: SC-5
Duration of Initial
Contract: 6 months (extendable)
Background
I. BACKGROUND
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
Indonesia is the third largest emitter of CO2 and the world’s largest emitter from agriculture, forestry and other land use. Over the past five years, Indonesia’s annual deforestation rate has averaged around 1 million hectares, which contributes more than 80 percent of Indonesia’s estimated annual emissions. In response to this situation, the Government of Indonesia has initiated a range of programmes designed to reduce the nation’s carbon emissions and improve forest and peat-land governance.
These programmes, which began in earnest following the 13th Session of the Conference of Parties (COP 13) to the United Nations Framework Convention on Climate Change (UNFCCC) which Indonesia hosted in 2007, range from national policy reform through to local demonstration activities, and a global mechanism referred to as REDD (Reducing Emissions from Deforestation and forest Degradation). This mechanism, now called REDD+, has evolved since its initial inception (hence the plus) to include forest conservation, sustainable management of forests, and enhancement of carbon stocks through afforestation and reforestation.
On 26 May 2010 the Governments of Indonesia and the Kingdom of Norway signed a Letter of Intent to establish a REDD+ Partnership as a part of the government’s programme to tackle greenhouse gas emissions resulting from deforestation and forest degradation in Indonesia. REDD+ provides an opportunity for developing countries like Indonesia to move towards a sustainable low-carbon economy through the implementation of REDD+ activities and, for industrial countries like Norway, to support a reduction in global carbon emissions by contributing funds for these activities. For Indonesia REDD+ also offers a way to achieve the government’s voluntary commitment to the world to reduce emissions as much as 26 percent from a business-as-usual scenario or up to 41 percent with international support by 2020.
The first phase of this REDD+ Partnership is to establish an institute with the capacity to implement and manage REDD+ initially in nine priority provinces across Indonesia and eventually throughout the archipelago. A Task Force (Satuan Tugas, Satgas) has been established to facilitate the setting-up of this REDD+ Institute and Working Groups (WGs) have been formed to assist in developing a REDD+ National Strategy (Stranas) and a legal basis for REDD+ implementation, a Measuring, Reporting and Verification (MRV) division responsible for monitoring carbon stock and carbon stock changes, and a Financial Instruments facility for the disbursement of funds.
The implementation of REDD+ will be an important step in the development of a low-carbon economy in Indonesia – a country which has some of the most extensive and biologically diverse tropical forests in the world, and an opportunity for the government to reform forest and peat-land governance across the Indonesian archipelago.
Under the terms of the REDD+ Partnership with Norway, Indonesia agreed also to establish a pilot programme in one of Indonesia’s thirty-three provinces. Following a review of the most vulnerable forest-rich regions in Indonesia and a call for proposals, the President selected Central Kalimantan as the pilot province along with eight other priority provinces where REDD+ will be implemented sequentially.
In September 2011 an MoU between the REDD+Task Force and the Governor of Central Kalimantan was signed, and since December that year preparations have begun to establish the mechanisms necessary to trial the many new paradigms, regulations, financial mechanisms and related safeguard protocols necessary for REDD+ implementation.
In November 2011, the Provincial Government of Central Kalimantan established a Regional Commission (Komisi Daerah, Komda) to facilitate coordination, communication and harmonisation of REDD+ activities in the pilot province. A Joint Secretariat (Sekretariat Bersama, Sekber) was established to provide effective communication channels between the Regional Commission and the REDD+ Task Force and, more recently, recruitment is underway for field specialists to assist in the design and implementation of REDD+ activities in Central Kalimantan.
Under the guidance and supervision of the Project Coordinator for Central Kalimantan, the Joint Secretariat Operations Assistant will provide support to the Sekber Coordinators on the daily activities and office operations, performing a variety of standard administrative, finance and synchronize them with programme activities to ensure high quality and accuracy of work. The REDD+ Joint Secretariat Operations Assistant works in close collaboration with the SekBer Office team, Central Kalimantan Government, UN agencies staff, and other stakeholders in Central Kalimantan to provide project support services ensuring high quality of work, accurate, timely and properly recorded/documented service delivery.
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
Indonesia is the third largest emitter of CO2 and the world’s largest emitter from agriculture, forestry and other land use. Over the past five years, Indonesia’s annual deforestation rate has averaged around 1 million hectares, which contributes more than 80 percent of Indonesia’s estimated annual emissions. In response to this situation, the Government of Indonesia has initiated a range of programmes designed to reduce the nation’s carbon emissions and improve forest and peat-land governance.
These programmes, which began in earnest following the 13th Session of the Conference of Parties (COP 13) to the United Nations Framework Convention on Climate Change (UNFCCC) which Indonesia hosted in 2007, range from national policy reform through to local demonstration activities, and a global mechanism referred to as REDD (Reducing Emissions from Deforestation and forest Degradation). This mechanism, now called REDD+, has evolved since its initial inception (hence the plus) to include forest conservation, sustainable management of forests, and enhancement of carbon stocks through afforestation and reforestation.
On 26 May 2010 the Governments of Indonesia and the Kingdom of Norway signed a Letter of Intent to establish a REDD+ Partnership as a part of the government’s programme to tackle greenhouse gas emissions resulting from deforestation and forest degradation in Indonesia. REDD+ provides an opportunity for developing countries like Indonesia to move towards a sustainable low-carbon economy through the implementation of REDD+ activities and, for industrial countries like Norway, to support a reduction in global carbon emissions by contributing funds for these activities. For Indonesia REDD+ also offers a way to achieve the government’s voluntary commitment to the world to reduce emissions as much as 26 percent from a business-as-usual scenario or up to 41 percent with international support by 2020.
The first phase of this REDD+ Partnership is to establish an institute with the capacity to implement and manage REDD+ initially in nine priority provinces across Indonesia and eventually throughout the archipelago. A Task Force (Satuan Tugas, Satgas) has been established to facilitate the setting-up of this REDD+ Institute and Working Groups (WGs) have been formed to assist in developing a REDD+ National Strategy (Stranas) and a legal basis for REDD+ implementation, a Measuring, Reporting and Verification (MRV) division responsible for monitoring carbon stock and carbon stock changes, and a Financial Instruments facility for the disbursement of funds.
The implementation of REDD+ will be an important step in the development of a low-carbon economy in Indonesia – a country which has some of the most extensive and biologically diverse tropical forests in the world, and an opportunity for the government to reform forest and peat-land governance across the Indonesian archipelago.
Under the terms of the REDD+ Partnership with Norway, Indonesia agreed also to establish a pilot programme in one of Indonesia’s thirty-three provinces. Following a review of the most vulnerable forest-rich regions in Indonesia and a call for proposals, the President selected Central Kalimantan as the pilot province along with eight other priority provinces where REDD+ will be implemented sequentially.
In September 2011 an MoU between the REDD+Task Force and the Governor of Central Kalimantan was signed, and since December that year preparations have begun to establish the mechanisms necessary to trial the many new paradigms, regulations, financial mechanisms and related safeguard protocols necessary for REDD+ implementation.
In November 2011, the Provincial Government of Central Kalimantan established a Regional Commission (Komisi Daerah, Komda) to facilitate coordination, communication and harmonisation of REDD+ activities in the pilot province. A Joint Secretariat (Sekretariat Bersama, Sekber) was established to provide effective communication channels between the Regional Commission and the REDD+ Task Force and, more recently, recruitment is underway for field specialists to assist in the design and implementation of REDD+ activities in Central Kalimantan.
Under the guidance and supervision of the Project Coordinator for Central Kalimantan, the Joint Secretariat Operations Assistant will provide support to the Sekber Coordinators on the daily activities and office operations, performing a variety of standard administrative, finance and synchronize them with programme activities to ensure high quality and accuracy of work. The REDD+ Joint Secretariat Operations Assistant works in close collaboration with the SekBer Office team, Central Kalimantan Government, UN agencies staff, and other stakeholders in Central Kalimantan to provide project support services ensuring high quality of work, accurate, timely and properly recorded/documented service delivery.
Duties and Responsibilities
II. Functions / Key Results
Expected
1. Provides administrative support to the Joint Secretariat focusing on achievement of the following results:
1. Provides administrative support to the Joint Secretariat focusing on achievement of the following results:
·
Serves as focal point
for administrative, HR, Procurement, Security and office coordination of
project implementation activities, involving extensive liaison with a diverse
organizational units to initiate requests, obtain necessary clearances, process
and follow-up on administrative actions, e.g. recruitment and appointment of
personnel, travel arrangements, training/study tours, authorization of
payments, disbursement of funds, procurement of equipment and services,
security compliance, etc.
·
Provision of general
office assistance such as response to complex information requests and
inquiries; reviews, logs and routes incoming correspondence; establishment of
filling system and maintenance files/records; organization of meetings,
workshops; routine administrative tasks, including maintaining attendance
records, assessing telephone billing, etc.
·
Liaise with the
provincial government staff as well as the stakeholders (NGOs, Local CSOs,,
private companies, communities, etc) fox exchange of information.
2. Support to the effective reporting on progress of project implementation
·
Support to the
preparation of annual and quarterly work plans as well as project board
meetings, audit, operational and financial closure of a project.
·
Support to the
preparation of quarterly project reports, in line with the monitoring and
reporting guidelines and presents it to the project assurance team on a timely
manner;
·
To provide
administrative support for preparation of results oriented progress reports.
3. Support strategic partnerships, communication and support to the implementation of resource mobilization
·
Support in updating
database of the relevant public and development partners private sector, civil
society and other stakeholders who are counterparts for the project;
·
Support documentation
of the project activities as a tool to communicate results, deepen stakeholder
knowledge and buy-in to the project, and resource mobilization for the project.
4. Supports knowledge building and knowledge sharing focusing on achievement of the following results:
·
Participation in the
trainings for the operations/ projects staff.
·
Synthesis of lessons
learned and best practices in project support management function.
Contributions
to knowledge networks and communities of practice.
Competencies
III. Competencies and Critical
Success Factors
Functional Competencies:
Building Strategic Partnerships
Identifying and building partnerships
Functional Competencies:
Building Strategic Partnerships
Identifying and building partnerships
·
Displays initiative,
sets challenging outputs for him/herself and willingly accepts new work
assignments
·
Takes responsibility
for achieving agreed outputs within set deadlines and strives until successful
outputs are achieved
Promoting Organizational Learning and Knowledge Sharing
Developing tools and mechanisms
·
Makes the case for
innovative ideas documenting successes and building them into the design of new
approaches
·
Identifies new
approaches and strategies that promote the use of tools and mechanisms
·
Develops and/or
participates in the development of tools and mechanisms, including identifying
new approaches to promote individual and organizational learning and knowledge
sharing using formal and informal methodologies
Job Knowledge/Technical Expertise
In-depth knowledge of the subject-matter
·
Understands more
advanced aspects of primary area of specialization as well as the fundamental
concepts of related disciplines
·
Serves as internal
consultant in the area of expertise and shares knowledge with staff
·
Continues to seeks new
and improved methods and systems for accomplishing the work of the unit
·
Keeps abreast of new
developments in area of professional discipline and job knowledge and seeks to
develop him/herself professionally
·
Demonstrates
comprehensive knowledge of information technology and applies it in work
assignments
Promoting Organizational Change and Development
Assisting the individuals to cope with change
·
Provides counseling
and coaching to colleagues who are dealing with change Assists in the
development of policies, communications, and change strategies
·
Performs appropriate
work analysis and assists in redesign to establish clear standards for
implementation
Design and Implementation of Management Systems
Designing and implementing management system
·
Makes recommendations
regarding design or operation of systems or programmes within organizational
units
·
Identifies and
recommends remedial measures to address problems in systems design or
implementation
Client Orientation
Contributing to positive outcomes for the client
·
Anticipates client
needs
·
Works towards creating
an enabling environment for a smooth relationship between the clients and
service provider
·
Demonstrates
understanding of client’s perspective
·
Keeps the client
informed of problems or delays in the provision of services
·
Uses discretion and
flexibility in interpreting rules in order to meet client needs and achieve
organizational goals more effectively
·
Solicits feedback on
service provision and quality
Promoting Accountability and Results-Based Management
Input to the development of standards and policies
·
Provides inputs to the
development of organizational standards for accountability and results-based
management
Core Competencies:
·
Promoting ethics and
integrity, creating organizational precedents
·
Building support and
political acumen
·
Building staff competence,
creating an environment of creativity and innovation
·
Building and promoting
effective teams
·
Creating and promoting
enabling environment for open communication
·
Creating an
emotionally intelligent organization
·
Leveraging conflict in
the interests of UNDP & setting standards
·
Sharing knowledge
across the organization and building a culture of knowledge sharing and
learning. Promoting learning and knowledge management/sharing is the
responsibility of each staff member.
Fair
and transparent decision making; calculated risk-taking.
Required Skills and Experience
IV. Recruitment Qualifications
Education:
Education:
·
Bachelor degree in
Accounting, Finance, Business, Public Administration, Economics, Political
Sciences, Social Sciences or other relevant fields of study would be desirable,
but it is not a requirement.
Experience:
·
Minimum 3 years of
professional experience, preferably in the field of development for candidates
with Bachelor Degree and 5 years for candidates with Diploma Degree
·
Knowledge of and
experience in supporting administration of UNDP projects will be highly
desirable.
·
Strong knowledge and
experience in project management support are essential as well as ability to
draft correspondence on budget-related issues, briefing notes, graphic and
statistical summaries, accounting spreadsheets, etc
·
Good inter-personal
skills.
·
Full time availability
for project management support duties is essential.
·
Familiar with
Government and UN/UNDP procedures would be desirable
·
Up-to-date computer
skills required, knowledge of spreadsheet and database packages
·
Experience in handling
of web based management systems would be preferable.
Language Requirements:
·
Excellent written and
spoken English and Bahasa Indonesia
More detail at http://jobs.undp.org/cj_view_
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR
APPLICATION.
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