In order to promote and enforce the right for children with disabilities to access to education, and thus to contribute to the development of a quality inclusive educational system in Nusa Tenggara Timur (NTT) province, Handicap International will implement Inclusive Education project in 3 sub districts of Kupang. The project will start from August 1, 2014. To support this project, Handicap International is looking for the following positions for its office in Kupang, NTT:
1. Position Title : Site Administrator / Logistics
Location : Kupang, NTT
Closing date : July 18, 2014
TASKS/RESPONSIBILITIES
Under the line management of the Regional Support Services Coordinator, the Site Administrator / Logistics will ensure administrative and logistics tasks and duties in Kupang Site. The tasks among other things are:
Finance:
• Ensures the management of financial resources at site level (cash flow, accountancy, annual budget elaboration, budget follow-up and updates)
• Implements and follows up the Commitment of Expenditures procedure, including satellites if any
• Ensures accounting of partners after reviewing their financial reports
Human Resources and Administration
• Administrative management of the human resources (individual files, work contracts, insurances, HR database, attendance sheets, overtimes, leaves)
• Assists the projects and the Regional Office in the recruitments and dismissals
• Manages the staff placed directly under his/her supervision (writes and updates the job profiles, ensures the appraisal, elaborates and follows up the I.A.P.)
• Administrative management (rental, service contracts, partnership and funding agreements, organization of the soft and hard archives)
• Ensures that local legislation is respected and that a legal framework is established
Logistic
• Manages the procurement chain
• Manages the technical equipment : computers, telecommunications, energy
• Manages travels and the vehicle fleet
• Manages the Site’s premises (international staff accommodation, offices, storage buildings, including at satellite’s level)
• Ensures that security regulations are in place on the Site
Others
• Liaises and reports regularly to the Regional Office.
• Supervises the Log/Admin staff if any.
• Assures effective communication and external relations in his/her field
• Ensures the transmission of the image, ethics, strategy and working methodology of HI Indonesia to the local partners, authorities and the community on the field
• Trains and supports partners and HI team members in other departments in administrative and logistic issues
• Acts as the referent person in administrative and logistic issues
The Complete Job Profile can be downloaded at:
http://www.handicap-
PERSONAL QUALIFICATIONS AND REQUIREMENTS
Essential:
• Bachelor Degree (S1)
• Minimum of 2 years working in Logistics/Procurement and Finance / Administration, and minimum 5 years of overall work experience
• Having skills in MS Excel
• Able to ride motorbike and have C Drivers License
Desired:
• Bachelor Degree (S1) in any discipline related to the profile (Business/Accounting/
• Experience working in International NGO as Logistician and Administrator
• Experience with European donor procedures
• Knowledge in Office Automation (Word, Excel, Powerpoint)
• Knowledge in IT, mechanics, vehicles will be a valuable asset
• Knowledge of NTT / Kupang area will be a plus
Handicap International is an equal opportunity employer and particularly encourages persons with disabilities to apply
Any interested candidates should send their motivation letter which mention expected monthly salary together with CV and references in Word or PDF (max 300 KB) and no later than July 18, 2014 to:
Administrator of Handicap-International
Email to : ie-ntt@handicap-international-
(please put in reference: SAL in the subject)
Only short listed candidates will be contacted. Residents of NTT province will be highly appreciated.
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