Account & Event Assistant (kindly assist to post this position)

Job description: Accountant & Event Assistant

 

In the frame of the project entitled “Technical Cooperation for the EU-ASEAN Capacity Building Project for Monitoring Integration Progress and Statistics (EU-ASEAN COMPASS)”, Adetef, as leader of the implementing consortium with notably AETS Indo Pacific as partner, proposes one full time Accountant Assistant & Event Assistant job, to contribute to the management of project’s activities within the ASEAN region. The duration of the project is 48 months.

 

Responsibilities:

 

Employed by AETS, the Office Manager will work under the responsibility of AETS INDO PACIFIC representative and under the supervision of the Team Leader and of Adetef Project Manager & Project Officer.

 

To execute his/her duties, the Accountant Assistant & Event Assistant will work in close collaboration with one (1) Office Manager:

 

The Accountant Assistant & Event Assistant will:

a)    Support the Team Leader and the Office Manager in the administrative, organisational and logistical organisation of the activities:

-                Coordination with the partner administrations – ASEAN Secretariat and ASEAN  Member Countries);

-                Liaising with the EU Delegation in Jakarta as and when required.

-                Organisation of the Experts missions in Jakarta and in the ASEAN region (agenda, interpretation, hotels..);

-                Organisation of group meetings and study visits : travel and accommodation of the participants, assistance to experts and participants for visa requirement, recruitment of interpreters and translators, provision of necessary meeting room, equipment and staff);

-                managing Petty Cash and / or Incidental Expenses

 

For the organisation of activities within the CLMV countries, the Accountant & Event Assistant will work in close collaboration with the national Coordinators.

 

b)    Contribute to the financial reporting of the Project under the supervision of the Team Leader and in close relationship with the Adetef Project Manager & Officer. This concerns foremost:

-                the follow-up of the timesheets of all experts of the project,

-                the cash management, bank account management, verification and recording in the accounting system of all the expenses, compilation and analysis of the operation unit costs (including collection of the evidences).

-                the financial planning and reporting in close relationship with the Adetef Project Manager & Officer: reconciliation of all transactions made for the incidental budget and subsequent monitoring through regular comparison of actual versus planned costs and will report on these to the Adetef Project Manager & Officer.

 

c)    Perform any additional ad hoc tasks as required by the Team Leader and perform other related duties consistent within the job description and the post.

 

Profile of the Candidate:

-                Formation level: University Degree in Economy, Management and/or Accounting

-                An experience in international project management is preferable

-                Fluent in English

 

Conditions:

-                Job to be provided immediately

-                Duration of the Contract: 48 months

-                Place: Jakarta

-                Available for travel in the region when needed

Please send your application letter, CV with three referees, available date and expected salary to:

Ms. Rahayu Savitri

Office Manager

Technical Cooperation for the EU-ASEAN Capacity Building Project Monitoring Integration Progress and Statistics

(COMPASS)

Email: rahayu.savitri@gmail.com