Finance Coordinator

Jaringan GWL-INA is seeking for Finance Coordinator.

Major Duties & Responsibilities:

Cash & Banking

-     Responsible for the office petty cash float

-     Issue petty cash and cash advances to staff

-     Maintain the cash book and reconcile daily & weekly

-     Maintain the bank account and reconcile daily & weekly

-     Assist the Program Manager with forecasting for program requirements and monitor changes

-     Receive and record monies paid in by staff or others, issue receipts as appropriate

-     Maintain safe custody of cash at all times

Disbursement

-     Ensure all expenditures are approved in accordance with Jaringan GWL - INA policies and procedures and Logistic operating procedures

-     Check invoices for authorization, correct account and project coding, and process payments for utilities and suppliers

-     Prepare request for wire transfers or to pay to suppliers

-     Check and reimburse employee expenses in accordance with Jaringan GWL - INA policies and procedures

-     Disburse salaries to local staff in accordance with Jaringan GWL - INA HR Policies and procedures

General Ledger

-     Enter all receipts and expenditures to the general ledger in Accurate Accounting System accurately and in a timely manner

-     Make sure that costs, expenses and any recoveries are allocated to the right cost locations, revenue and/or project codes

-     Reconcile employee advances and other scheduled accounts at least monthly

-     Provide general ledger files and reports at month end in accordance with finance reporting calendar

Budgets

-     Assist Program Manager and the National Coordinator develop project budget and assist with development of the core budget as required

-     Create, configure and maintain the Reporting modules and any other financial reporting modules that Jaringan GWL-INA may be using from time to time. Explore ways to align data capture to the grant proposal line items to ease monitoring and reporting

Reporting                 

-     To provide monthly cash summary, bank reconciliation, general ledger reports in accordance with Jaringan GWL - INA financial reporting timeframes

-     Create, configure and maintain field accounting systems, forms, and software, including the development, testing and fine tuning of the automated interface systems for capturing data into the financial reporting system in use

-     Provide quarterly project specific financial reports for donors and the monthly reports to Grants, including ensuring that the reporting module in the financial reporting system in use is configured to generate the required reports.

-     Ensure that systems and report are compliant, including the timely and accurate generation of ad hoc reports that donors and management may require from time

-     Reporting WHT Art 21 monthly

-     Maintain asset register

Qualifications :

·         Bachelor degree in accounting from reputable University

·         Excellent written and spoken English and Bahasa Indonesia  

·         Knowledge of The Global Fund and other donors policies, procedures, rules and regulations would be an advantage

·         Excellent organizational, good oral and written communication skills and ability to develop good relationships

·         Ability to work effectively under highly demanding situations with minimum supervision. Efficient, competent and possess integrity

·         Ability to complete multiple task efficiently with attention to details

·         Ability to prioritize in  managing activities and assignments, make necessary adjustment as required

·         Experience in handling meetings/workshops with Government agencies and International donors

·         Good interpersonal skills, team player, proven record in working collaboratively with colleagues to achieve organizational goals and ensure timely delivery result

·         Consistently approaches tasks and assignments energetically and with positive and constructive attitude

·         Demonstrates openness to change and ability to manage complexity

·         Proficiency in MS Office, particularly Excel, Word, and Power Point Programs. Experience with MYOB accounting software programs will be an advantage.

Candidates with relevant background and experience are encouraged to send CV and a cover letter to ns.monica@gwl-ina.or.id or  iman.rachman@gwl-ina.or.id before August 15 2014.

Only short listed candidates will be contacted for further recruitment process.