Monitoring and Evaluation (M&E) for Sumba Iconic Island
for the year of 2014
Background
Sumba Iconic Island Initiative: promoting 100% renewable energy access in
Sumba is a program developed by the Directorate General of New and Renewable
Energy, Ministry of Energy and Mineral Resources, Indonesia, with Hivos, a
Dutch development organization guided by humanist values. This program
intends to provide the 650,000 Sumba inhabitants energy access from clean
energy sources available in the island, namely, hydro power, wind, solar,
biogas and biomass. This initiative is expected to be replicated to other
areas in Indonesia as an initiative to reduce people's dependence on fossil
energy. To date, Sumba Iconic Island Roadmap has been established. The
Roadmap contains the vision, mission, strategy, target, sub-activities
according to type of technology (biogas, biomass, wind, hydro, solar),
partnership and institutions involved in the initiative. A Monitoring and
Evaluation framework has been developed, including the M&E plan and forms.
Hivos as the national secretariat of Sumba Iconic Island is seeking a
consultant to conduct the first M&E activity for the year 2011 to 2014. This
will be done using a simplified M&E form that has been developed
particularly for the initial M&E activity.
Objective
Objective of this assignment is to conduct the initial M&E activity for
Sumba iconic island that cover data gathering/collection, completing M&E
forms, conducting analysis based on data collected and documenting analysis
and data into a final M&E report. This M&E report should refer to the Sumba
Iconic Island Roadmap.
Scope of Work
1. Data collection: Consultant will have to collect and gather data
for M&E purposes with the objective of completing the simplified monitoring
form
1.1 Type of data to be collected:
A. Installation and Operation of Renewable Energy Technologies
B. Supporting Policies
C. Institutions involved and their involvement
D. Investment and Funding
E. Research and Development
F. Capacity building
A detail of data to be collected is provided in the monitoring form.
1.2 Institution to liaise with to collect data: The consultant will need
to liaise with relevant stakeholders of Sumba Iconic Island, i.e., the
government institution at District (Kabupaten) and National level, private
sectors, and non-governmental agencies to collect data from the data
records. The institutions that they need to liaise with are but not limited
to:
- Badan Perencanaan daerah (District Planning Agency),
- Dinas Energi dan Pertambangan (Office of Energy and Mining,
District level),
- PLN at District and Provincial level
- Dinas Pertanian dan Peternakan (Office of agriculture and
farming)
- Direktorat Jenderal Energi Baru Terbarukan dan Konservasi Energi,
Kementrian Energi dan Sumber Daya Mineral (EBTKE, KESDM) (Ministry of Energy
and Mineral Resources)
- Kementerian Pembangunan Daerah Tertinggal (Ministry of
Development and Disadvantage Region)
- Badan Pengkajian dan Penerapan Teknologi (BPPT)
- Non-Governmental Agencies having projects developed under Sumba
Iconic Island
- Banks and private sectors having projects/activities developed
under Sumba Iconic Island
1.3 Period of data: the Consultant will need to collect data from 2011 to
2014 (end of December 2013). The Baseline year for M&E activities is the
year 2011.
2. Completion of monitoring forms: Consultant will have to complete
the simplified monitoring form using the data that have been
gathered/collected in scope of work 1.
3. Data analysis: Consultant will have to analyze the data and prepare
the Monitoring and Evaluation report which reflects the analysis taken from
the completed simplified monitoring and evaluation form. The analysis have
to show the summary of the following:
A. The installed renewable energy technologies and the percentage of
these that are still in operation,
B. Any progress in promoting RE through new policies,
C. Involvement of the institutions in Sumba Iconic Island activities,
D. Investment and funding materialized to promote, install and operate
renewable energy technologies under the framework of Sumba Iconic island
E. New research and development taken to promote, install and operate
renewable energy technologies under the framework of Sumba Iconic island
F. Capacity building activities taken to promote, install and operate
renewable energy technologies under the framework of Sumba Iconic island
4. Preparation and Finalisation of M&E report: Consultant has to
document the analysis conducted in Scope of Work 3 and the monitoring form
into a final Monitoring and Evaluation report.
Time schedule
This assignment is expected to be finalized within one month since the
commencement of the work:
- The consultant will need to submit their draft report and present
their draft results by 15 September 2014.
- Hivos Secretariat will provide comments for revisions within two
weeks since the submission of the draft report.
- Final report will need to be submitted by 3 October 2014 in
Bahasa Indonesia and in English.
Expected output
The M&E final report for the Sumba Iconic Island shall be well-structured
and clearly in English and in Bahasa Indonesia and have a maximum of 30
pages, excluding the annexes.
The report should contain:
- Executive Summary
- Description of the methodology deployed in gathering and
analyzing data
- Summary of data collected and gathered
- Analysis of relevant data in a clear and readable manner
- Conclusion and recommendation
- Completed simplified M&E forms as annexes of the final report.
The completed M&E form is completed in Bahasa Indonesia and does not need to
be translated into English.
The final report will be available in hard copy (1 copy) and in electronic
form (recorded in one CD). The report will be made available to and owned by
Hivos.
Proposal Format
The proposal will contain the following:
1. Brief technical proposals: Brief proposals which may not exceed 5
pages in length should set out: (i) relevant corporate capacities and
experience to undertake the proposed assignment; and (ii) the methodology
and approach that would be taken to undertaking the assignment.
2. Financial quotation. A financial quotation should be submitted in
Indonesian Rupiah (IDR) with VAT (PPN). The financial quotation should be
based on all estimated costs of the assignment including:
a. Consulting fees to be charged based on their level of effort
(man-days);
b. All reimbursable costs considered to be necessary to complete the
assignment including as may be appropriate costs of report preparation in
both English and Indonesian languages;
c. Stationery, communications and other costs including costs of
travel and accommodation
3. Nominated Consultants / Curriculum Vitaes (CVs): The CVs are
attached in the technical proposal as appendix. Bidding companies have the
flexibility of submitting one or more CVs for this assignment providing the
CVs submitted demonstrate capacity for conducting M&E activities. Nominated
consultant(s) must confirm their availability to work in this assignment.
Each curriculum vitae submitted should not exceed 4 pages in length.
Note: Reimbursable costs will only be paid based on adequate documentation
and receipts being provided and where Hivos expenditure rules have been
followed.
Proposal Submission date
Proposal will need to be submitted by 15 of August 2014, 5 pm West Indonesia
time (WIB) in electronic format (pdf) to Gita Meidita:
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