MSI-SIAP 1 VACANCY: Project Assistant

Management systems international, inc (MSI)

StrengtHening Integrity and accountability program-1  

(SIAP-1)

 

Project Assistant

 

Location        : Jakarta, Indonesia

Report to      : Grants Manager

Position         :  Entry Level

 

Project Summary:

 

The objective of SIAP-1 is to contribute to good governance in Indonesia by strengthening integrity and accountability in government; principally at the national level. It will do this by supporting governmental and non-governmental efforts to strengthen integrity and accountability.

 

Position Summary:

 

The Grants and Procurement Project Assistant position will be filled by an entry level individual who can multi-task, work independently and follow instructions to undertake diverse and complex work assignments (e.g. grant management, actively engage in program activities, major event/course planning, etc). This position requires extensive coordination with team members of SIAP-1 to ensure successful performance of the program as detailed in the Project Description of the Cooperative Agreement with USAID.

 

 Responsibilities:                 

 

·         Review grant reporting documentation submitted by sub grantees.

·     Assist to ensure grantee’s timely implementation of activities, in accordance with project schedules and sub grant agreements.

·         Draft letters, faxes, as well as documents and forms related to program activities and administrative matters.

·         Maintaining grant and subcontract hard and soft copy files.

·         Assist in the procurement of new programs, as directed by the Grants Manager;

a.        Draft procurement documents

b.       Prepare lists of potential bidders to be invited (in cooperation with component managers)

c.        Assist in preparing internal documents for approval by MSI HQ and USAID

·         Set up appointments/meetings with Government and partner organizations

·         Perform other duties and responsibilities assigned by Grants Manager.

General provisions and limitations:

 

1. All final decisions related to this project are made by the COP and MSI/HQ responsible and authorized personnel.
2. Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.

 

Qualifications

·         Fluent in spoken and written English

·         Must be well organized and able to work independently.

·         Excellent knowledge on MS Office, especially Excel

 

Application should include a cover letter, CV (including three references) and contact number no later than September 15, 2014. Please indicate ‘Project Assistant’ as the subject of your email addressed to:  Recruitment@msi-siap.com.

 

Only shortlisted candidates will be contacted. This position is only for Indonesian citizens.