Procurement Officer
Level D2 - National Post
Based in Jakarta, Indonesia
Starting salary IDR. 7.290.000,-
Open ended contract
OXFAM who are we?
OXFAM INTERNATIONAL VISION:
Oxfam’s vision is a just world without poverty: a world in which people can
influence decisions that affect their lives, enjoy their rights, and assume
their responsibilities as full citizens of a world in which all human
beings are valued and treated equally.
OXFAM INTERNATIONAL OBJECTIVE:
Humanitarian Assistance: By 2019, supported by the international community
and humanitarian organizations, local state institutions and civil society
in the most crisis prone/affected countries are able and willing to deliver
high quality, impartial and independent assistance to those in need
Resilience: By 2019, resilience to disasters and conflict is strengthened
in high risk countries, through improved disaster preparedness and risk
reduction, and building the capacity of civil society groups and
communities, in particular women, to manage shocks, stresses and address
root causes of conflict.
Women's rights: By 2019 the different impact of conflict and disasters on
men and women, and their differing needs, are recognized and addressed by
duty bearers and humanitarian organizations, leading to greater gender
justice and respect for women's rights in crisis affected countries.
Vision for Indonesia
Oxfam envisions an Indonesia where women are equal citizens and everyone
can enjoy their rights even in times of shocks and disaster.
Goal for Oxfam in Indonesia
An integrated Oxfam program, with a strong voice based on its collaboration
with an extensive network of partners, will make lasting changes in the
lives of poor and vulnerable people by influencing changes in policy and
practice amongst the most influential decision makers.
Oxfam Indonesia is recruiting a Procurement Officer who will report
directly to provide adequate procurement and other logistics support,
capacity building and oversight to the operation of our program offices.
She/he will directly report to Senior Logistics Officer under properties &
logistics department.
Dimensions
To support management team in designing and implementing the changes coming
with the new Oxfam Country Strategy in Indonesia and lead & advise on, and
implement the full range of human resource strategies necessary to support
effective people management within Oxfam in Indonesia. The job holder will
be supported by the Country Director, DCD, the Country HR Manager & team
and the Regional HR team. The post holder will provide on the job support
to the Country HR Manager and his team in order to improve current HRM
practice and to adjust future HRM practice to the new Oxfam Country
Strategy.
Responsibilities & Deliverables
General
Provide specialist advice to the Management Team and Programme
Coordinators on HRM and related business issues in coordination with HRM
and with specific attention to Change Management.
Support Management in improving HRM practice and coach the current HR
team to improve performance and develop a more strategic approach
Provide strategic leadership on HRM in the current program and in the
design and implementation of the upcoming Change Processes in Oxfam in
Indonesia
Support the professional communication of the change process and guide
the HR team in consistent follow up and management of the change.
Guide the team in resolving diverse problems that impact the performance
of the departments, teams and area offices.
Key Responsibilities
Receive all program requisitions for registration, follow-up and
closure.
Procure in accordance with Oxfam GB Policies and procedures, and donors’
when relevant, ensuring the purchase of goods of an appropriate quality
and fair market price.
Ensure that all purchases are properly authorized in accordance with
Oxfam GB policies and procedures, and donors’ when relevant.
Obtain quotes for goods from appropriate vendors, ensuring that the
goods quoted for are of appropriate quality.
Maintain updated file for price guides/ Catalogues/ Product technical
information to be used by the field and office for budgetary and
ordering purposes.
Pass any queries from the vendors to person requesting via way of the
regular written reporting system or, if urgent, verbally.
Seek alternative vendors and obtain price for inclusion in the
vendor/price Database.
Maintain effective transparent lines of communication with vendors.
Update the key contacts list at all times and ensure vendor files are
updated accordingly.
Prepare the LPOs and keep record for any procurement act and maintain
inventory of used LPOs for future reference. Have the Log Manager
review/approve the PO or the next level of authority (according to
Oxfam’s policies). Issue the LPO to the vendor and ensure he signs it.
Ensure proper filing.
Liaise with the Warehouse Officer in regards to delivery details.
Transfer a copy of all procurement documents to the relevant staff who
will be receiving the goods.
Ensure that every payment file sent to the finance department is booked,
properly filed (approval, support document, payment request, coding).
Liaise with the receiving staff member (warehouse manager or log
assistant) to ensure all goods received comply with the order (quality
and quantity) before preparing the payment request. Hand the payment
request file to the Log Manager for review and approval.
Update daily the PR metrics; provide the Log Manager with the weekly
status report on all PRs and POs.
Keep and maintain procurement files consisting of PR, RFQ, Quotes, Bid
Analysis, PO, Invoice, D/N, GRN, request for waiver or any other
special document that may be required.
Regional Support
Support emergency responses in other countries as requested through direct
deployment or distance support.
The competencies & requirement:
At least 3 years on similar responsibilities (logistics or/and
procurement/purchasing and supplies), preferable min. diploma in
purchasing and supplies.
Commitment to the aims and objectives of Oxfam.
Strong commitment to gender, diversity issues, equal opportunities and
capacity building.
Commitment to humanitarian principles and action, including NGO/Red
Cross Code of Conduct, Sphere standards, Oxfam International procedures
and confidence to promote these principles to wider stakeholders
involved in humanitarian responses.
A-level or equivalent technical training certificate
Valid driver’s licence and good driving record.
Good Computer skills in MS Word, Excel, Access.
Good written & Communication skills
Able to organise own work with minimum supervision.
Good time-management skills.
How to apply
If you believe you are the candidate we are looking for,
please apply by send your complete application to jakarta@oxfam.org.uk and
mention the code of the position title on the subject of the email
The closing date: September 30, 2014
Only short listed candidates will be contacted
We encourage women and people with disability to apply
(Embedded image moved to file: pic13398.gif)(Embedded image moved to file:
pic28963.gif) promotes equality and diversity
Oxfam works with others to overcome poverty and suffering.
Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.
Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.
A registered charity in England and Wales (no 202918) and Scotland (SC 039042)
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