Lowongan Secretary at WHO

Dear All
Sorry for the short notice but please apply to the email mention in the advertisement DON'T send to me
Thank you

Issue Date: 19 September 2014 Closing Date: 9 October 2014Vacancy Notice No: WR/INO/2014/07 – FTATitle: Secretary Duty Station: Jakarta (Indonesia)Post No.:(GSM Position No)348180 OrganizationalLocation:WHO Country Office –Indonesia, JakartaGrade: Grade 4 Duration: 12 monthsContract type: Fixed TermAppointment (FTA)Annual salary: (Net of tax) In accordancewith WHO salary scale forGS at Grade 4 level.PURPOSE OF THE POST:To provide day to day secretarial services and administrative assistance as projectSecretary for Food Safety, Environmental Health and Non Communicable DiseaseProgramme teams in the implementation of programme activities. .OGANIZATIONAL CONTEXTWithin the cluster of Non Communicable Diseases, Mental Health, Violence and injuryprevention, and Environmental health, the incumbent will perform routine tasksindependently. Supervisor (s)/other technical staff in the Programmes may provide specificinstructions/guidance as necessary, particularly in relation to technical correspondenceand non-general matters. The work is reviewed by the supervisor for meeting expectationsand overall quality; correspondence is signed or cleared by originator.Office of the WHO Representative for IndonesiaDr Adhyatma Building, Ministry of Health, Block A – 6th Floor (Room No. 602),Jl. HR Rasuna Said Blok X‐5 Kav. 4‐9, Jakarta 12950, Tel.: 6221‐5204349 (hunting) / Fax.: 6221‐5201164WHO has a smoke-free environment and does not recruit smokers orother tobacco users.MAIN DUTIES TO BE PERFORMED:Under the direct supervision of Scientist- Environmental Health Advisor and overallguidance of WHO Representative (WR), the incumbent will:(1) Provide administrative and clerical assistance to the technical units, Technical Officersand team members of Food Safety, Environmental Health and Non CommunicableDisease Pogrammes including assistance in tasks related to coordination with governmentcounterparts for activity-proposal planning and implementation.(2) Make travel arrangements for the direct supervisors (including staff from WHO CountryOffice (WCO) team), HQ or Regional Office for national and international duty travels. Alsoassist in processing travel arrangements and payments to the Government participantstraveling abroad through WHO invitations and support.(3) Make necessary arrangements for meetings being conducted through or in WCOincluding logistics, conduct of the meeting, preparation of the minutes, distribution ofrelevant files/documents and filing both online and offline.(4) Assist in translating reports, documents’ summaries or letters from Bahasa Indonesiato English and vice versa as and when needed by the team leader or within theProgramme Areas.(5) Review APW, DFC, or other contract proposals received from government and otheragencies for WHO support ensuring conformity with WHO contract formats, prevailingrates and amounts in item-wise estimates for services and procurement requests;including preparation of office in-house administrative documents, GSM submission,record-keeping (online, offline) and monitoring of the proposals, contracts and paymentsensuring timely disbursement of payments to the parties within the contract.(6) Assist through GSM and other official procedures in preparing, revising and updatingproject technical and financial reports for processing online and offline, tracking forpayment, availability of funds and liquidation of funds, monitoring and evaluation of projectactivities and outputs.(7) Replace other support staff in other technical units within WCO as required/duringabsences.(8) Undertake any other activities or assignments as and when directed by the ProgrammeTeam Leader or WR.EDUCATIONAL QUALIFICATIONS, EXPERINCE, ETC.Competencies: 1. Producing results2. Communicating in a credible and effective way3. Moving forward in a changing environmentFunctional Knowledgeand Skills:1. Thorough knowledge of WHO regulation andrules, policies, procedures etc;2. Ability to draft routine correspondence;3. Ability to use word processing equipment,standard office applications and softwares(e.g. MS Office, Excel, PowerPoint etc);4. Good interpersonal, and communication skills.5. Demonstrated ability to work in a team,conceptualize and plan work priorities topromote organizational outputs and harmonywithin office operationsEducationQualificati
ons:Essential:Completion of Secondary School educationDesirable:NAExperience: Essential:At least three to four years of experience insecretarial workDesirable:Experience in working with various Governments, UN,Agencies, Donors, NGOs, and other agenciesLanguages: Intermediate knowledge of EnglishOther Skills (e.g. IT): NALATE APPLICATIONS WILL NOT BE ACEPTEDNote:1. Staff member applicants, including temporary staff, should submit 2 (two) copiesof WHO 824 E and one copy of the WHO Personal History Form (PHF).2. External applicants should submit a brief summary giving details of relevant workexperience and qualifications. Vacancy Notice number should be mentioned onthe application and separate applications are required for more than one vacancy.3. Applicants from the United Nations or Specialized Agencies should apply throughtheir Personnel Officers, and should attach completed personal history forms.4. Applications should be addressed to the WHO Country Office (Attention:Human Resources Unit - Recruitment) at Dr Adhyatma Building, Ministry ofHealth, Block A – 6th Floor (Room No. 602), Jl. HR Rasuna Said Blok X-5 Kav.4-9, Jakarta 12950, Tel.: 6221-5204349 (hunting) / Fax.: 6221-5201164 and inorecruitment@searo.who.int5. A written test, using computer, will be held for the short-listed applicants. Theperformance in written test will decide applicant’s eligibility to appear in theinterview. WHO does not cover any expenses related to participation in testsand/or interviews6. External candidates will be contacted only if under serious consideration.7. WHO is committed to workforce diversity8. WHO does not recruit smokers9. Please contact the Human Resource Unit (Recruitment), WCO Indonesia,Jakarta, for any further details.10. This is a National General Service Staff position. Therefore, we only acceptapplications from nationals of Indonesia. Please REFRAIN from applying if youare not a national of Indonesia