Re-Advertised Vacancy for Head of Programme - Islamic Relief Indonesia (Country Office Base -Jakarta)

Islamic Relief is looking for:

“A seasoned head of programme with excellent people skills”

About IR Indonesia:

Tsunamis, floods, earthquakes, volcano eruption, drought, sea rise, climate variability; Indonesia have seen them all. The high vulnerability to natural disasters coupled with food insecurity, limited access to safe water and sanitation and the state of education and healthcare services delivery presents enormous developmental challenges. Despite these challenges, Indonesia suffers from an apparent dearth of donor support. In an effort to alleviate the sufferings of the poor, disadvantaged and disaster prone communities, Islamic Relief formally established the Indonesia proramme in 2003. The initial focus remained central to integrated development in Banten province, wherafter a series of natural disasters provided compelling reasons for program expansion to Aceh, West Sumatra, Jogjakarta, West Java and NTB. Presently, Islamic Relief is implementing DRR and WASH activities in NTB and a child welfare programme in Aceh. A longer-term sustainable integrated development programme encompassing Livelihoods, DRR WASH, Education and Health has been developed for NTB which will be rolled out promptly upon receiving favorable donor response.

In order to effectively manage, diversify and expand its programme in Indonesia, Islamic Relief seeks a dynamic and seasoned Head of Programme to assist the Country Director in strategizing and repositioning the programme in accordance with the changing humanitarian situation and developmental priorities of local communities and the government of Indonesia.

Your Challenge

As the Head of Programme, you would be responsible for developing and follow-up the implementation of IRI programme; thematically and geographically. You will build up proposal writing and multiple donor grant management capacities within the country programme with an aim to diversify funding sources that are presently confined to Islamic Relief fundraising partners.  You will work with the team to develop IRI’s technical capacity for building high quality sustainable programming. You will introduce control procedures to ensure IR activities at all times remain relevant and valuable and achieve a lasting impact on the lives and livelihoods of our beneficiaries.  You will be responsible for providing technical backstopping to projects, monitoring and evaluation, documentation, communication and dissemination of lessons learnt. The programme is almost 100% funded by Islamic Relief fundraising partners while the government’s contribution is mainly for coordination and technical support.

You will be the member of the Country Management Team (CMT) and report directly to the Country Director. You will directly manage all programme staff in the country and field offices. Additionally, you will deputize the CD and act as an OIC while the CD is away on leave or business.

SALARY RANGES: IDR 15.000.000 – 16.000.000,-

REPORTING LINES:

Post holder reports to : Country Director (CD)

Key Responsibilities:

·         Significantly contributes to the formulation and revision of Country Strategy and Annual Plan;

·         Ensures the programme content at all times remains in lines with IR’s approaches, policies and global and country specific strategy;

·         Leads and facilitates the formulation of emergency and development programme, annual plans, project proposals and donor reports;

·         Leads the implementation of IR activities on the ground and coordinate different interventions to ensure coherence and synergy between IR activities;

·         Conducts inception planning promptly upon the approval of project proposals by donors;

·         Coordinates Planning, Monitoring and Evaluation and develops meaningful tools and PM&E system for the purpose of QC and programme expansion;

·         Ensures participation of project staff, local partners, beneficiaries and wider stakeholders in PM&E and Programme Formulation;

·         Coordinates assessment and research studies (baseline, impact assessments, HLVs etc);

·         Manages reporting staff members and provide management feedback on their performance and developmental needs

·         Builds capacities of project team members & local partners (i.e. facilitation, development of training materials; survey questionnaire, databases; work plans and tracking sheets etc);

·         Maintains network of contacts and ensures IR representation in forums of interest (donor meetings, technical working group, coordination meetings etc)l;

·         Monitor project’s implementation and ensure all activities are delivered in compliance with IR procedures and in accordance with the project proposal and prescribed budget;

·         Assist the CD in exploring opportunities for institutional fundraising through bilateral discussions with donors and by participating in relevant networks, coordination meetings and by responding to the various call for proposals as they arise

·         Document and disseminate lessons learned and ensure their incorporation in the future projects and programme;

·         Ensure donor reports are of high quality and submitted in a timely manner to the Asia Desk.

·         Launching preparatory activities promptly upon the approval and establishment of projects (inception stage) including without being limited to; staff induction, preparation of financial cash-flows, procurement planning and the review and fine-tuning of geographic and beneficiary selection criteria, work plan etc.

Profile (Qualification and Experience)

• Bachelor Level education (minimum) in a relevant field such as Sociology,  International Relations, rural development, agricultural economics, agribusiness development, economics etc. Exceptions can be made for candidates with extensive relevant experience;
• At least 10 years relevant (progressive) experience of which minimum 4 years in programme management with a reputed local or International NGO in Indonesia, foreign experience will be considered an advantage;
• Extensive knowledge of the developmental context and challenges in Indonesia with a particular focus on one or more of the following sectors; WASH, Health, Education, Food Security, Livelihoods, Agriculture and Irrigation. Knowledge in DRR is highly desirable;
• Proven competencies in institutional fundraising, proposal and report writing, project management, team management, monitoring and evaluation, designing and implementing surveys  and budget monitoring;
• Competencies in designing and imparting training of beneficiaries and counterparts will be considered a strong plus;
• Proven capabilities in leadership and management is a must;
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms;
• Ability to work well and punctually and deliver results under tight deadlines and often least comfortable conditions;
• Program experience including program implementation, M&E, needs assessments, report development and budget monitoring;
• Thorough understanding of international standards, guidelines  and universally recognized principals (Aid Effectiveness etc) 

Representation

As and when advised by the CD:-

·         Represent the programme, beneficiaries and organizational interests of Islamic Relief at various platforms;

·         Act as the officer-in-charge (OIC) while the CD is away on leaves or business;

·         Liaise with local government officials, (PMU/PMC and local government in programme areas, local leaders and other community members to foster coordination and ensure support for and acceptance of IRI activities;

·         Receive, brief and support all IRW and donor visitors to IRI field areas;

·         Participate in official meetings and ensure ongoing and regular coordination with state authorities to ensure maximum visibility;

·         Participate in donor meetings at district and provincial and where required, at the central level and communicate relevant information to the Country Director;

·         Participate in  inter-NGO Coordination meetings and any other relevant inter-governmental institution and;

·         Ensure maximum visibility of IRI amongst the NGO community

SUCCESS FACTORS:

·         At least 5 to 8 years of direct field experience in program management and coordination.

·         Familiarity with the humanitarian aid system, and ability to understand donor and governmental requirements and developmental priorities.

·         Excellent communication, reporting and drafting skills.

·         Ability to coordinate and manage staff and project activities.

·         Proven ability to work creatively and independently both in the field and in the country office.

·         Being a strong team player and adept at creating a strong team spirit.

·         Ability to organize and plan effectively.

·         Ability to work with culturally diverse groups of people.

·         Ability to travel and work in difficult conditions and under pressure.

·         Knowledge of local language and/or regional experience an asset.

·         Ability to follow and enforce procedures, meet deadlines and work independently and cooperatively with team members.

·         Have strong staff skills and the ability to motivate diverse teams.

·         Have the problem-solving ability

·         Excellent oral and written English skills.

·         Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

ACCOUNTABILITY:

All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project.

SCREENING:

All IR staff are required to go through a stringent screening process as required by  IR Worldwide HR guidelines.

If you have what it takes to be the best applicant and if you seek to grow with the organization, please apply in confidence before COB on Friday, 3^rd  of November 2014 by sending your CV a along with a motivation letter to:

hop@islamic-relief.or.id

Due to storage limitations, we kindly ask you to limit your submission to maximum 1MB

Islamic Relief is an equal opportunity employer and female candidates are encouraged to apply.