Save the Children seeks a Finance Assistant for SETARA Project, based in Jakarta

Save the Children is an international NGO and the world’s top independent charity for children in need. Since 1919, we have been fighting for children’s rights, saving their lives and providing hope for brighter futures worldwide.  In Indonesia, Save the Children currently works in eleven provinces, has staff of approximately 170 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.  Save the Children in Indonesia is seeking to fill the following position:

Finance Assistant - SETARA

1 position, based in Jakarta

Code : FA-SETARA

Role purpose:
Finance Assistant for ANCP – SETARA Project will provide support to the Finance Officer related to financial and administration management of North Jakarta Sub Office activities and providing support to the Finance and Budget Manager in Jakarta Office. S/he will support all administrative, logistic and some HR functions in the field, to ensure optimum support to the Project Manager and well-functioning North Jakarta Sub Office.

Reports to: Finance Officer


KEY AREAS OF ACCOUNTABILITY:
​
Financial and Budget Management

·         Ensures the availability of appropriate amount in the checking/current account.

·         Processing payment by latest 7 (seven) working days documents received.

·         Checking the completeness of supporting documentation before getting the validation from Finance Officer for further approval from budget holder

·         Prepares and submits accurate daily cash position report and keeps the supervisor informed about fund balance.

·         Maintains and updates cash advance logbook, advice time notices of overdue cash advance check books.

·         Accurate and timely recording of Petty Cash Fund Expenses and replenishment.

·         In coordination with Finance Officer, assure timely cash request to Head Office.

·         Ensures that all check books and petty cash box are properly kept inside the safety box after office hours.

·         Implements a systematic filing and retrieval system of documents.

·         Ensure the amount of cash in the Petty Cash does not exceed authorized limit.

·         Support Finance Officer in preparation of monthly financial and budgeting report

·         Close coordination with other function to ensure smooth operation.

• Any other task as assigned by line manager.

QUALIFICATIONS AND EXPERIENCE
·         Education Degree in Accounting and/or Finance Management or any relevant field
·         Recommended a minimum of 2 years experience in a project with contractor, corporate, or NGO environment, including significant field implementation experience; fresh graduate are welcomed to apply
·         At least 1 year experience in accounting, administration and finance department.
·         Knowledge skills in financial, accounting and administration
·         Proven timely payments and other disbursements
·         Proven ability to work in a multi-cultural team
·        Strong computer skills in Microsoft Office, especially MS-Excel
·        Basic English, verbal and written
·        Ability to problem solve, show initiative and work independently
·        Respond to requests, queries in timely manner
·        Good information sharing/communication skills
·        Attention to detail, particularly with regards to expense transactions and financial reporting.

·         Commitment  to  and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches

Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org

Please fill the “subject” column of the e-mails in this format: 

<FA-SETARA><your name>

Closing date for application is up to 14 October 2014

(Only short-listed candidates will be notified)

http://indonesia.savethechildren.net/jobs

Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation or disability

All recruitment practices and procedures reflect Save the Children’s commitment to protecting children from abuse

[1] The Indonesian word ‘Setara’ means equal in English.  This highlights that this project strives to reach the most vulnerable communities to improve access to high-quality education.