Job Title: Finance
Coordinator
Location: Central
Jakarta
Division: Support
Division
BACKGROUND
OF THE POSITION
KARINA (Caritas Indonesia) is the
humanitarian arm of the Bishops’ Conference of Indonesia based in Central
Jakarta and is officially considered as a member of the Caritas Internationalist
confederation. Established in mid-2006, it recently completed its first
strategic planning in early 2008. One of the results of the strategic planning
is the identification of three main divisions: Programs Division, Support
Division and Total Quality Management Division. KARINA acts as a coordinating
and facilitating body for all the 37 Dioceses incorporated under the Bishops’
Conference of Indonesia.
DESCRIPTION
OF THE DIVISION
The Support Division is comprised of four areas:
Accounting/Finance, Administration & HRD
REPORTING
TO
The Finance Coordinator report to the Finance
& Support Manager
CONTRACT
DURATION
The contract will be one year
with the possibility for extension
KEY RESPONSIBILITIES
The Finance Coordinator has the overall
responsibilities for the efficient operations of the finance division and ensures
timely delivery of periodic financial reports to Finance & Support Manager
and will continue to KARINA’s Executive
Director, Treasurer and other stakeholders as well as complying with
professional accounting standards and Caritas Internationalist (CI) Minimum
Financial Standards. And also responsible for carrying out in:
1.
Finance
Program.
2.
In
charge of Finance budget.
3.
Focus
person on Finance.
4.
Supervise
Finance staffs.
TASKS
1.
Designing
the Finance Program.
a.
Provide
special fund which is available with simple and flexible procedures so it can
be used rapidly to help the affected people.
b.
Provide
forms to facilitate cash flow, and facilitate data clarification. (Need to
print some forms or slips)
c.
Together
with management establish simple rules in financial procedures to be accepted
by all staffs.
d.
Provide
recommendation to head of institutions of financial policy and strategy.
e.
Conduct
and implement procedure system which compliance the Accounting Standard and CI
guidelines.
f.
Conduct
guidelines for financial system to partners and supervise financial system
implementation to local partner.
g.
Plan
how to optimize idle funds (short term or long term) which exist in
organization.
h.
Carry
out an accountable financial structure and sustainability guaranteed.
i.
Conduct
short term, midterm and long term financial plan to assure the improvement of
institutional financial capacity.
j.
Prepare
documents and letters needed for Karina office’s transaction with other
institution.
2.
In
charge of Finance budget.
a.
Maintains of accounts (donor code, vendor code,
diocesan code and chart of accounts)
b.
Prepare
and maintains Income/Grants from CI, Personal Donation, Fund Raising and
Institutional Fee
c.
Maintains for all prepaid Expenses, AR/AP
d.
Responsible
for organization overall budget
e.
Prepare
program Cost and Consolidate All Project Report.
f.
Coordinate
planning for project funds by cooperating with Program Coordinator.
g.
Coordinate
with Program Coordinator to write budget together, whether global budget or
detail budget and support the Program Coordinator in the development of annual
project budgets and in the development of budgets for new projects.
h.
Coordinate
monitoring organization budget and for each project.
i.
Assists
in the design, development and implementation of financial procedures and
system. These must be in compliance with Caritas Internationalis’s Minimum
Financial Standards and accepted by recognized financial accounting firm that
has experiences in working with NGOs.
j.
Responsible
for developing an official Financial Guidelines for KARINA in order to improve
efficiency of finance function and to meet KARINA and donors requirements for
transparent and rigorous procedure by Indonesia and International’ audit
standards and to socialize it to other team members so as to ensure that KARINA complies with
these guidelines.
k.
Provide
information and advice to Program Coordinator on budgets, cash flow and
procurements, etc
l.
Undertake
final checking of requests for cash advances, reimbursements, purchase orders,
etc
3.
Focus
person on Finance.
a.
Establish
cooperation with donors and financial institution for fund sustainability and
system support.
b.
Assist
institutional management in lobbying for strengthening financial institution
and guarantee sustainability.
c.
Preserve
a supportive working condition with organizational units for smooth work.
d.
Cooperate
with Fundraiser division to increase institutional financial capacity.
e.
Make
a concerted effort for institution’s financial effectiveness from different activities.
f.
Coordinate
fund allocation for institution operational cost and project cost.
g.
Manage
institutional cash flow to be accountable and well planned.
h.
Responsible
for financial report which meet the standard of reporting and timely.
i.
Provide
feedback to heads of organization about organization’s financial condition and
recommendation action.
j.
Prepare
financial report to be audited by Public Accountant.
k.
Responsible
for the overall operations of the Finance division.
l.
Responsible
for ensuring that all financial procedures ( petty cash, banking matters ) for
all projects are adhered to.
m.
Ensure
proper allocation of project funds as determined by the project purpose and
project agreement with donors.
n.
Distribute project funding to the implementing partners to ensure projects are accomplished within the proposed
plan and time frame.
o.
Monitor
project financing through evaluation of implementing partners’ reports and/or
related divisions of KARINA and subsequently provide consolidation of reports.
p.
Implement
and perform key financial controls, such a bank reconciliations, at least
monthly.
q.
Prepare
and send out accurate and reliable financial reports for all projects as
required by KARINA, donors, auditors, partners and Program Coordinator.
r.
Support
Program Coordinator in the development of annual project budgets and in the
development of budgets for new projects.
s.
Recommend
any additional financial procedures/policies to the Executive Director, as
deemed appropriate.
t.
Travel
to KARINA’s project sites.
4.
Supervise
Finance staffs.
a.
Assist
recruitment process and build financial division staff’s capacity.
b.
Supervises
the Finance Assistant and Project Finance Officer and conduct the staff
performance review for the staff that she supervised.
KNOWLEDGE, SKILLS AND
EXPERIENCES
Minimum Qualifications
·
Graduate
from D3/S1/S2 economic (Accounting/Finance)
·
Minimum
of 3 years experience as a Finance Manager;
·
Good
knowledge in Financial Management of NGO, specifically in project budget and
financial reporting;
·
Understand
of Indonesian Tax Regulations;
·
Excellent
computer skill, especially MS Excel and knowledge of other Microsoft Office
suite of programs;
·
Experience
in using accounting software;
·
Fluency
in written and oral English is compulsory;
·
Excellent
written and oral communication skills;
·
Demonstrated
ability to coordinate, design and conduct training in financial management;
·
Experience
and knowledge of managing development funds including submitting proposals,
reporting on and acquitting of funds;
·
Diligent,
honest and mature worker, willing to work under pressure;
·
Able
to work independently and under minimum supervision, but with a spirit of
teamwork;
·
Strong
communication and presentation skills;
·
Tactful
and excellent analytical thinking; and,
·
A
commitment to work within the principles and values of Catholic Social
Teaching;
Application, CV and contact
details for 3 references should be submitted by e-mail to: sdmkarina@gmail.com at the latest 18 October 2014
No comments:
Post a Comment