Vacancy for Finance Officer

Job Title          : Finance Officer

Location          : East Jakarta

Division           : Program

Date                : A.S.A.P.

 

BACKGROUND TO THE ROLE

 

KARINA (Caritas Indonesia) is the humanitarian arm of the Bishops’ Conference of Indonesia based in Central Jakarta and officially considered as a member of the Caritas Internationalist confederation. Karina is established in 2006 with focus on disaster management issue which is translate into 4 programs, namely DRR, Diocesan Accompaniment, Partnership for Resiliency, and Capacity Building for Emergency Response. KARINA (Caritas Indonesia) acts as an animator, coordinating and facilitating body for all the 37 Dioceses incorporated under the Bishops’ Conference of Indonesia. 

 

The Finance Unit is one of the 3 (three) Units in Support Division. The other unit are HR and  Administration.

 

DETAILS OF ROLES AND RESPONSIBILITIES

(describe under each of the following sub-titles as needed)

 

KEY REPONSIBILITIES

The Finance Officer is the person who control the project finance report

 

REPORTING TO

Finance Coordinator

 

CONTRACT DURATION

The contract will be one year with the possibility for extension

 

TASKS/DUTIES

 

·         Assists the Program Officers and implementing partners to prepare budgets during the preparation of projects.

·         Monitor the budget implementation during the reporting period.

·         Provides the financial analysis reports to the Finance Coordinator  

·         Insuring that the financial reporting of KARINA projects is completed in a timely and efficient manner, in accordance with internal procedures while complying with donor’s requirements.

·         Review the project finance position on a regular basis to monitor the progress and verify the project is implemented in accordance with KARINA and Donor’s financial requirements.

·         Verifies the vouchers, procurement procedures and all financial documentation related to the project when receiving the reports of implementing partners.

·         Makes an internal evaluation at the end of the project period.

·         Generates monthly and intermediary financial reports (time frame in accordance with Donor’s requirements) for each project, checked by the Finance Manager.

·         Contributes to the capacity building of KARINA and the Dioceses if and when required by the management of KARINA.

·         Travel to Diocesan Caritas as required.

·         Update on all project contracts requirement such deadline reporting and eligible invoices.

·         Update all project reports on monthly basis.

·         Update all reports and vouchers from Diocesan Caritas.

·         Follows-up contracts regulations with Donors and MoU with local partners.

·         Recommend on closing old projects and reconcile project data.

·         Helping on data entry software when required.

·         Prepare monthly Financial Report and with monthly recommendation for best practices of financial/accounting procedures for all project report.

·         Prepare all Project Reimbursement  to Diocese/Partners

·         Prepare and Maintenance Fund Allocated for Project Allocation

·         Assist in reviewing and implementing the accounting software’s.

·         Assist in Institutional Audit Process.

·         Assist in reconciliation of KARINA project reports, with cash, banks, payable, accruals and income – expenditures.

·         Responsible for two new financial project reports, and prepare monthly Budget Monitoring to Project Officer in charge.

·         Responsible for contractual regulations with donors and its funding allocation.

·         In coordination with cashier/Finance Assistant for monitoring Advance Register, daily cash position and petty cash transaction.

·         Travel to KARINA’s project sites

·         Undertakes any other duties that may be requested by the Finance Coordinator

 

 

WORKING PRINCIPLES

 

1.      Deus Caritas Est., especially second part, about organized charity action.

2.      Knowledge of Catholic Church Structure and working mechanism

3.      Based on KARINA and CI guiding values and principles.

4.      Working in a team, internally with program staffs ad working team from other institution.

5.      Good planning and good implementation.

6.      Participatory and communicative.

7.      Efficient, accurate and supportive.

8.      No corruption, accountable and responsible.

9.      Transparent (have to appropriate with what had been spent and had been accepted, also show supportive evidence).

10.  Write Back to Office Report (to be circulated internally by Communication Officer) after attending meetings/conferences/workshops/trainings/events/site visits to project location with project partners and/or donors.

 

REQUIREMENTS:

·         Graduate from D3/S1/S2 economic (Accounting/Finance/Management)

·         At least 3 year experience in Finance

·         At least 3 years experience working with local partners

·         Experience in working within consortiums highly desirable

·         Experience in organizational development highly desirable

·         Skills in advisory support to partners, whilst managing partner accompaniment of projects project

·         Excellent communication and documentation skills

·         Strong analytical and conceptual skills to think and plan strategically and the ability to

·         Sensitivity to gender issues.

·         Computer proficiency in general office software applications and finance software

·         Fluent in English and Bahasa Indonesia:  written and oral.

 

 

 

 

Application, CV and contact details for 3 references (phone number and email address) should be submitted by e-mail to: sdmkarina@gmail.com  at the latest 18 October 2014