Programme Funding Coordinator (C National)
Based in Jakarta, Indonesia
Fixed Term contract
OXFAM who are we?
OXFAM INTERNATIONAL VISION:
Oxfam?s vision is a just world without poverty: a world in which people
can influence decisions that affect their lives, enjoy their rights, and
assume their responsibilities as full citizens of a world in which all
human beings are valued and treated equally.
OXFAM INTERNATIONAL OBJECTIVE:
Humanitarian Assistance: By 2019, supported by the international community
and humanitarian organizations, local state institutions and civil society
in the most crisis prone/affected countries are able and willing to
deliver high quality, impartial and independent assistance to those in
need
Resilience: By 2019, resilience to disasters and conflict is strengthened
in high risk countries, through improved disaster preparedness and risk
reduction, and building the capacity of civil society groups and
communities, in particular women, to manage shocks, stresses and address
root causes of conflict.
Women's rights: By 2019 the different impact of conflict and disasters on
men and women, and their differing needs, are recognized and addressed by
duty bearers and humanitarian organizations, leading to greater gender
justice and respect for women's rights in crisis affected countries.
Vision for Indonesia
Oxfam Indonesia has the vision that people in Indonesia will live
equitably and free from injustice of poverty, enjoy their rights, and are
resilient in times of disasters.
Goal for Oxfam in Indonesia
By 2020, 2.5 million women and men in Indonesia are empowered to overcome
poverty, vulnerability and inequality.
JOB PURPOSE:
To lead on the planning, coordination, securing and management of
restricted and unrestricted income to enable Oxfam in Indonesia to deliver
on the country program strategy.
Be part of a dynamic working environment. We are recruiting Programme
Funding Coordinator with a real commitment to gender equality and
International aid and development background. This post will be based in
Jakarta for fixed term contract 12 months.
KEY RESPONSIBILITIES:
Fundraising and managing unrestricted and restricted funding
- Lead on developing and implementing the country program funding
strategy and country funding plan.
- Assist Country Management Team and country teams in planning,
coordinating development and submission of competitive, high quality
concept papers, donor proposals, and budgets which are successfully funded
by a variety of donor agencies, seeking multi-year funding from potential
donors whenever possible.
- Working closely with other Senior Managers and support services
staff to ensure optimal use of unrestricted funds and greatest use of
restricted funds through strategic recharging to donor contracts where
possible.
- Develop annual income plan and budget jointly with Managing
Affiliate, Contributing and Implementing Affiliates for submission to
Governing Bodies and affiliate headquarters.
- Maintain up to date funding grid.
- Working with country leadership team on identifying gaps and
strategy decisions.
Contract management/ Managing Restricted funding
- Lead responsibility for negotiating donor contracts favourably in
line with Oxfam standards and managing donor relationships in country.
- Effectively manage a portfolio of existing donor contracts to
ensure compliance with donor requirements; ensure reports are of good
quality and submitted on time; analyse and provide advice to staff on the
funding policies and requirements of different donors, seek advice and
input from affiliate HQ for high risk donors.
- Ensure sign-off of donor proposals, reports and contracts within
delegations and according to agreed Oxfam processes.
- Help prepare for audits of donor funded programs.
Strategy
- Establish and maintain an up-to-date country funding strategy and
plan and help to prioritise approaches to donors.
- Ensure good quality and timely information is fed back to
governing bodies/CLT, affiliate headquarters and other stakeholders for
budget and income planning purposes according to agreed Oxfam processes.
- Oversee overall coherence and quality of donor relationships in
country in line with affiliate headquarters strategy for their sovereign
donors.
- Research and analyse changing donor environment and strategies and
advise on effective influencing of donors, linking in with affiliate
headquarters as appropriate.
- As a member of the Country Management Team, help shape Oxfam?s
strategy and objectives in country.
- Explore new donors and building relationships with them.
Coordination and information sharing
- Ensure effective co-ordination and information flows with Global
Program Funding team, Affiliate HQs, Governing Bodies, Managing Affiliate,
Contributing and Implementing Affiliates.
- Ensure overall co-ordination of humanitarian funding in
emergencies.
- Co-ordinate and manage processes for key funding opportunities in
country.
- Co-ordinate any donor visits and facilitate any reasonable
requests from funding affiliates and governing bodies.
- Broker and help to ensure that core content is gathered and shared
about country programs as per agreed Oxfam guidelines with affiliate HQs
to support marketing staff in unrestricted fundraising.
- Engage in peer networks of other country fundraising staff of
Oxfam affiliates within region, between regions and globally as
appropriate.
Capacity building
- Ensure sufficient capacity and skills of finance and program staff
and partners in country to manage funding portfolio to recognised Oxfam
and donor standards.
- Assess and strengthen the capacity of colleagues and partner staff
across the country in the planning, securing and managing of unrestricted
and restricted funds through formal training delivery, coaching and
accompaniment.
Represent Oxfam to the donor community in country as required and maintain
positive working relationships with donor agencies
- Identify, assess and approach new donors or funding sources and
represent Oxfam as required with donors together with relevant program
staff.
Information management
- Help develop information for induction, funding manuals and other
resources for use by the country program and finance staff.
- Maintain restricted funding information systems and records on
donor contracts both manually (hard files) and electronically (Oxfam
systems/tools).
- Track income, request payments from donors and any necessary
follow-up, process repayments and obtain any donor approvals, in line with
Oxfam standards.
- Prepare and submit quarterly funding reports to region and HQs.
SKILLS AND COMPETENCIES:
Significant experience in managing donor contracts and fundraising
activities, in particular from institutional donors, such as DFAT, DFATD,
EU, ECHO, UKAID, UN agencies, foundations etc.
Proven track record in fundraising with donors active in Indonesia.
Ability to network and represent Oxfam to donors and external institutions
.
Information management and IT skills with good attention to detail in
order to develop and analyse donor budgets and financial reports; and to
develop/maintain, and give guidance on electronic and manual contract
management and reporting systems.
Understanding of Program Cycle Management Highly developed interpersonal
and communication and relationship skills with ability to influence
external organizations and individuals.
Strong numeracy and financial skills, particularly in developing budgets,
financial management/monitoring and reporting.
Ability to research, analyse, and report (e.g. researching donor
priorities, evaluating proposals and reports, determining match between
external funding opportunities and Oxfam objectives).
Experience in capacity building; coaching and delivering training at an
individual and group level.
Ability to manage his/her time effectively. Willing and able to adapt
priorities in order to respond to changing demands.
Self motivated, target driven and an entrepreneurial approach to
fundraising.
People management skills; problem solving, communication, capacity
building, mentoring.
High level of analytical skills and critical thinking.
Good written skill, in English, with proven ability to develop and present
proposals and donor reports, for both internal and external audiences.
Working with tight deadlines and capable to deliver high quality work.
Preferably having capability in marketing qualifications or relevant
experience such as tenders and private sector fundraising.
Preferably having knowledge and experience of International development
and funding mechanisms.
Preferably having knowledge of Oxfam?s program work and systems.
HOW TO APPLY
If you believe you are the candidate we are looking for,
please apply by send your complete application to jakarta@oxfam.org.uk and
mention the code of the position title on the subject of the email
The closing date: December 12th, 2014
Only short listed candidates will be contacted
We encourage women and people with disability to apply
promotes equality and diversity
Oxfam works with others to overcome poverty and suffering.
Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.
Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.
A registered charity in England and Wales (no 202918) and Scotland (SC 039042)
Based in Jakarta, Indonesia
Fixed Term contract
OXFAM who are we?
OXFAM INTERNATIONAL VISION:
Oxfam?s vision is a just world without poverty: a world in which people
can influence decisions that affect their lives, enjoy their rights, and
assume their responsibilities as full citizens of a world in which all
human beings are valued and treated equally.
OXFAM INTERNATIONAL OBJECTIVE:
Humanitarian Assistance: By 2019, supported by the international community
and humanitarian organizations, local state institutions and civil society
in the most crisis prone/affected countries are able and willing to
deliver high quality, impartial and independent assistance to those in
need
Resilience: By 2019, resilience to disasters and conflict is strengthened
in high risk countries, through improved disaster preparedness and risk
reduction, and building the capacity of civil society groups and
communities, in particular women, to manage shocks, stresses and address
root causes of conflict.
Women's rights: By 2019 the different impact of conflict and disasters on
men and women, and their differing needs, are recognized and addressed by
duty bearers and humanitarian organizations, leading to greater gender
justice and respect for women's rights in crisis affected countries.
Vision for Indonesia
Oxfam Indonesia has the vision that people in Indonesia will live
equitably and free from injustice of poverty, enjoy their rights, and are
resilient in times of disasters.
Goal for Oxfam in Indonesia
By 2020, 2.5 million women and men in Indonesia are empowered to overcome
poverty, vulnerability and inequality.
JOB PURPOSE:
To lead on the planning, coordination, securing and management of
restricted and unrestricted income to enable Oxfam in Indonesia to deliver
on the country program strategy.
Be part of a dynamic working environment. We are recruiting Programme
Funding Coordinator with a real commitment to gender equality and
International aid and development background. This post will be based in
Jakarta for fixed term contract 12 months.
KEY RESPONSIBILITIES:
Fundraising and managing unrestricted and restricted funding
- Lead on developing and implementing the country program funding
strategy and country funding plan.
- Assist Country Management Team and country teams in planning,
coordinating development and submission of competitive, high quality
concept papers, donor proposals, and budgets which are successfully funded
by a variety of donor agencies, seeking multi-year funding from potential
donors whenever possible.
- Working closely with other Senior Managers and support services
staff to ensure optimal use of unrestricted funds and greatest use of
restricted funds through strategic recharging to donor contracts where
possible.
- Develop annual income plan and budget jointly with Managing
Affiliate, Contributing and Implementing Affiliates for submission to
Governing Bodies and affiliate headquarters.
- Maintain up to date funding grid.
- Working with country leadership team on identifying gaps and
strategy decisions.
Contract management/ Managing Restricted funding
- Lead responsibility for negotiating donor contracts favourably in
line with Oxfam standards and managing donor relationships in country.
- Effectively manage a portfolio of existing donor contracts to
ensure compliance with donor requirements; ensure reports are of good
quality and submitted on time; analyse and provide advice to staff on the
funding policies and requirements of different donors, seek advice and
input from affiliate HQ for high risk donors.
- Ensure sign-off of donor proposals, reports and contracts within
delegations and according to agreed Oxfam processes.
- Help prepare for audits of donor funded programs.
Strategy
- Establish and maintain an up-to-date country funding strategy and
plan and help to prioritise approaches to donors.
- Ensure good quality and timely information is fed back to
governing bodies/CLT, affiliate headquarters and other stakeholders for
budget and income planning purposes according to agreed Oxfam processes.
- Oversee overall coherence and quality of donor relationships in
country in line with affiliate headquarters strategy for their sovereign
donors.
- Research and analyse changing donor environment and strategies and
advise on effective influencing of donors, linking in with affiliate
headquarters as appropriate.
- As a member of the Country Management Team, help shape Oxfam?s
strategy and objectives in country.
- Explore new donors and building relationships with them.
Coordination and information sharing
- Ensure effective co-ordination and information flows with Global
Program Funding team, Affiliate HQs, Governing Bodies, Managing Affiliate,
Contributing and Implementing Affiliates.
- Ensure overall co-ordination of humanitarian funding in
emergencies.
- Co-ordinate and manage processes for key funding opportunities in
country.
- Co-ordinate any donor visits and facilitate any reasonable
requests from funding affiliates and governing bodies.
- Broker and help to ensure that core content is gathered and shared
about country programs as per agreed Oxfam guidelines with affiliate HQs
to support marketing staff in unrestricted fundraising.
- Engage in peer networks of other country fundraising staff of
Oxfam affiliates within region, between regions and globally as
appropriate.
Capacity building
- Ensure sufficient capacity and skills of finance and program staff
and partners in country to manage funding portfolio to recognised Oxfam
and donor standards.
- Assess and strengthen the capacity of colleagues and partner staff
across the country in the planning, securing and managing of unrestricted
and restricted funds through formal training delivery, coaching and
accompaniment.
Represent Oxfam to the donor community in country as required and maintain
positive working relationships with donor agencies
- Identify, assess and approach new donors or funding sources and
represent Oxfam as required with donors together with relevant program
staff.
Information management
- Help develop information for induction, funding manuals and other
resources for use by the country program and finance staff.
- Maintain restricted funding information systems and records on
donor contracts both manually (hard files) and electronically (Oxfam
systems/tools).
- Track income, request payments from donors and any necessary
follow-up, process repayments and obtain any donor approvals, in line with
Oxfam standards.
- Prepare and submit quarterly funding reports to region and HQs.
SKILLS AND COMPETENCIES:
Significant experience in managing donor contracts and fundraising
activities, in particular from institutional donors, such as DFAT, DFATD,
EU, ECHO, UKAID, UN agencies, foundations etc.
Proven track record in fundraising with donors active in Indonesia.
Ability to network and represent Oxfam to donors and external institutions
.
Information management and IT skills with good attention to detail in
order to develop and analyse donor budgets and financial reports; and to
develop/maintain, and give guidance on electronic and manual contract
management and reporting systems.
Understanding of Program Cycle Management Highly developed interpersonal
and communication and relationship skills with ability to influence
external organizations and individuals.
Strong numeracy and financial skills, particularly in developing budgets,
financial management/monitoring and reporting.
Ability to research, analyse, and report (e.g. researching donor
priorities, evaluating proposals and reports, determining match between
external funding opportunities and Oxfam objectives).
Experience in capacity building; coaching and delivering training at an
individual and group level.
Ability to manage his/her time effectively. Willing and able to adapt
priorities in order to respond to changing demands.
Self motivated, target driven and an entrepreneurial approach to
fundraising.
People management skills; problem solving, communication, capacity
building, mentoring.
High level of analytical skills and critical thinking.
Good written skill, in English, with proven ability to develop and present
proposals and donor reports, for both internal and external audiences.
Working with tight deadlines and capable to deliver high quality work.
Preferably having capability in marketing qualifications or relevant
experience such as tenders and private sector fundraising.
Preferably having knowledge and experience of International development
and funding mechanisms.
Preferably having knowledge of Oxfam?s program work and systems.
HOW TO APPLY
If you believe you are the candidate we are looking for,
please apply by send your complete application to jakarta@oxfam.org.uk and
mention the code of the position title on the subject of the email
The closing date: December 12th, 2014
Only short listed candidates will be contacted
We encourage women and people with disability to apply
promotes equality and diversity
Oxfam works with others to overcome poverty and suffering.
Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.
Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.
A registered charity in England and Wales (no 202918) and Scotland (SC 039042)
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