|
I. POSITION INFORMATION
Reference No.
Position title
Position grade
Base Salary
Duty station
Type & duration of Contract
|
VN/ID10/2014/98
Head of Human Resources
National Officer / NO-A
IDR 25,651,917 per month
Jakarta
One Year Fixed Term Contract (the first three months will be
considered as probation period).
| ||
|
Organizational unit:
|
Human Resources Unit - IOM Jakarta
| ||
|
Reporting directly to
|
Senior Resources
Management Officer
| ||
|
Managerial responsibility
|
Yes
| ||
|
Directly reporting staff
|
4 staffs
| ||
|
Closing date
|
16 November 2014
|
II.
Organizational Context and Scope
Established in 1951,
IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments
and migrants.
Under the overall supervision of the Chief of
Mission and direct supervision of the Senior Resource Management Officer and
in coordination with relevant Human Resources Management (HRM) units at
Headquarters (HQ), Manila and Panama, the successful candidate will be
responsible and accountable for coordinating the Human Resource Operations functions
as well as will actively
support the overall implementation of the HR Strategy, particularly by providing
assistance in managing all aspects of the Staff Development and Learning of
the Mission and its sub-offices.
| |
|
III.
Responsibilities and Accountabilities
HR Operations :
1. Oversee and manage the HR Unit Staffs, providing effective
leadership and guidance to IOM personnel involved in all aspects of daily HR
operations and management, including distribute, coordinate or consolidate
work performed by other HR staffs as
well as evaluate their work performance.
2. Advise the
Senior Resources Management Officer on interpreting and applying IOM’s Human
Resources policies, rules and regulations, as well as standards and related
processes taking into account of the Mission’s activities and are in
accordance with these practices and in compliance with HR internal management
policies.
3. Propose appropriate
and effective administrative instructions to the management considering
mission's need. Establish processes and procedures related to administration
of national staff entitlements.
4. Responsible to ensure the maintenance
and update of IOM Indonesia human resources database in PRISM and related HR
functions and coordinate HR entries.
5. Coordinate the recruitment process
and provide support to the mission in fulfilling the appropriate staff
vacancy needs and ensuring relevant recruitment procedures are effectively
and swiftly applied and selected new staff is sufficiently briefed, including
an appropriately updated “Welcome Package” and able to assume functions at
the mission in a timely fashion.
6. Monitor contractual situation and
the administration of entitlements of local staff including step increase,
family allowances as well as requests for promotions, recruitment and
separations.
7. Responsible to ensure that all
personnel files for international staff are updated and oversee maintenance
of national staff files, ensuring that all required documents are filed.
8. Advise the Project Managers on
staffing and other personnel issues, including leave entitlements/planning,
overtime administration, and official Mission holidays. Ensure the regular
updating of the mission organigramme/ staffing table and contact lists,
including of those of sub-offices.
9. Ensure timely and regular
implementation of the Mission’s Staff Evaluation System (SES) and advocate
for timely completion of the performance management process in line with the
organizational deadlines.
10. Provide an interpreting and
applying IOM's Human Resources policies, rules and regulations, as well as
standards and techniques taking into account the Mission’s activities; and
ensure that local administrative procedures are in place and followed and are
in accordance with these practices.
11. Submit the administrative reports
that may be required in coordination with the Heads of Units/ Programmes as
required.
12. Oversee the attendance of national
staff members ensuring that the documents are reflective of reality. Closely
monitor leave balances of all personnel to ensure that these balances remain
within reasonable limits.
13. Review contracts and personnel
action issued to national staff and ensure that all the staff members have
valid contract.
14. Validate and verify the payroll simulation
before the monthly pay run and posting of national staff payroll in PRISM HR.
15. Validate and verify the payment
for consultants, ensuring
that the correct supporting documentation is attached and appropriate
authorizations received.
16. Supervise the correct
use of the different PRISM-HR functionalities by the administrative/HR staff
at the Mission.
17. Liaise with and
maintain good working relationship with IOM partners as well as with other
IOM Missions as necessary for the effective exercise of his/her functions.
18. Attend external
meetings as and when required and brief management accordingly.
Staff
Development & Learning :
1. Provide technical and procedural
support in the planning, implementation and monitoring of staff development
activities in Jakarta offices.
2. Coordinate the organization of
learning events at IOM Mission in Indonesia.
3. Consolidate and maintain records
of training needs and delivered trainings identify gaps and recommend
learning solutions to address organizational priorities.
4. Coordinate with SDL and relevant
units in IOM Jakarta for the design of job-specific learning packages
5. Participate in the design,
development, and implementation of required
in-house training and development programmes.
6. Provide guidance on the learning
and development policy and best practices. Recommend best approaches for
organizing IOM learning both for IOM staff and external counterparts.
7. Work with external service
providers to develop customized learning programmes and content.
8. Assist with the design and
delivery of learning solutions in response to identified and/or stated needs.
Facilitate organizational processes and events.
9. Distribute communications to
maximize the awareness of IOM Indonesia staff of various learning options,
policies and conditions.
10. Participate in internal and
external learning and development events, as requested. Identify academia and research institutes for possible
partnerships on learning and development for the benefit of IOM staff.
11. Contribute to the selection of
service providers in learning, training and process facilitation
12. Participate in the assessment of service proposals and check
references of external resources. Provide recommendations on vendor selection
for the review and endorsement of the SRMO
13. Perform such other duties as may be assigned.
| |
|
IV.
Competencies
The incumbent is expected to
demonstrate the following technical and behavioural competencies
| |
Behavioural
(a) Takes responsibility
and manages constructive criticism; b) Works effectively with all clients and
stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes
initiative and drives high levels of performance management; e)Plans work,
anticipates risks, and sets goals within area of responsibility; f)Displays
mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates
gender-related needs, perspectives, and concerns, and promotes equal gender
participation; j) Displays awareness of relevant technological solutions; k) Works
with internal and external stakeholders to meet resource needs of IOM.
|
Technical
Human Resources :
(a)Adapts best Human Resources practices to the requirements of IOM to
facilitate the achievement of strategic objectives; b) Effectively applies
knowledge of relevant Human Resources theories and practices, and recognizes
their application within existing IOM processes; c) Effectively applies knowledge of relevant
Human Resources theories and practices, and recognizes their application
within existing IOM processes; d) Delivers
Human Resources solutions customized to the needs of IOM
Training
design
a)Commits to
specific training results; b) Applies evaluation models to events; c) Markets
learning solutions externally; d) Ensures variety of media.
Training
delivery
a)Delivers 80%+ satisfaction rate on training
events; b) Balances theory and practice in training sessions; c) Adapts
methodology to cultural context; d) Applies principles of adult learning; e) maintains
high audience engagement.
Process
facilitation
a)Builds
collaboration among clients; b) creates a participatory environment; c)
identify and understands client needs; d) guides participants to outcomes
| |
V. Education and Experience
a) Indonesian
National
with Master's degree from an accredited academic
institution, preferably in Human Resources Management, Business Administration,
Organizational Behaviour and/or Development, Training and Development,
Teaching, or a similar discipline;
b)
At least two years of
professional experience (in supervising the Administration and Human Resources
Management, preferably with international organizations).
c) Have experience in the field of training and development, designing
and delivering training solutions;
d) Professional
certifications related to training and/or process facilitation and prior
experience in coaching and/or process facilitation a strong advantage;
e) Sound
knowledge of HR management and best practices;
f) Strong presentation
and communication skills
g)
Familiarity with the UN common system or
similar systems, knowledge of staff rules and regulations, staff entitlements
and benefits, recruitment and selection, practices and training programmes;
h)
Working experience in SAP would be an advantage
|
Language
Fluency in English and Bahasa Indonesia, both oral and written
| |
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with:
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please
submit your application through jobstreet
or send by email to recruitment-indonesia@iom.int, indicating the reference code above (VN/ID10/2014/098) as subject. Only
applicant who meet the above qualification will be short-listed
The deadline for applications is 16 November 2014
From: Arna Ningsih <arna_n@yahoo.com>
To: DEVJOBS <DevJobsIndo@yahoogroups.com>
Sent: Monday, November 3, 2014 5:24 PM
Subject: Job Vacancy at IOM - Head of Human Resources Unit
To: DEVJOBS <DevJobsIndo@yahoogroups.com>
Sent: Monday, November 3, 2014 5:24 PM
Subject: Job Vacancy at IOM - Head of Human Resources Unit
Dear Colleagues,
Please find the vacancy notice for the position of :
- VN/ID10/2014/098 - Head of Human Resources Unit : Jakarta
Please ensure to click here for detail of vacancy notice and apply within the deadline.
We invite all the interested candidates to submit the application as soon as possible but not later than 16 November 2014.
Regards,
HR Unit
IOM Indonesia
No comments:
Post a Comment