Job Opening : Finance Manager

GREENPEACE

RECRUITMENT PACK

Greenpeace, one of the world’s most respected and dynamic organizations, is an international non-profit global campaigning organization that acts to ensure the ability of Earth to nurture life in all its diversity.  At the heart of Greenpeace’s campaigns is the tradition of non-violent, direct action against environmental abuse and destruction.

Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.

Greenpeace is acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by:

• Catalyzing an energy revolution to address the number one threat facing our planet: climate change.
• Defending our oceans by challenging wasteful and destructive fishing, and creating a global network of marine reserves.
• Protecting the world's ancient forests and the animals, plants and people that depend on them.
• Creating a toxic free future with safer alternatives to hazardous chemicals in today's products and manufacturing.
• Campaigning for sustainable agriculture by rejecting genetically engineered organisms, protecting biodiversity and encouraging socially responsible farming.

Greenpeace is present in 40 countries across Europe, the Americas, Asia, Africa and the Pacific.

To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants.

For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems.

Greenpeace in Southeast Asia

Greenpeace opened our first office in Southeast Asia in 2000. In that time we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies. Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture.

Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and the Philippines and each office is composed of five departments: Campaigns, Fundraising, Communications, Mass Mobilization and Organizational Support.  Currently, Greenpeace has more than a 140 staff across the region, excluding the direct dialogue fundraisers.

THE POST : FINANCE MANAGER

Position Summary

In this role, you will:

·         Oversee the financial operations and to maintain the statutory books in accordance with Indonesia Generally Accepted Accounting Principle (GAAP) including the timely production of monthly and quarterly reporting

·         Part of Country Coordination team and responsible to take leading role in overall financial management, financial reporting and budgeting

·         Ensure Indonesia office complies with all tax regulation.

·         Liaise with Indonesia Auditor for Indonesia statutory account, report and compliance.

·         Lead the Indonesia Finance Team

                                                               

Key Duties

1.    Responsible for Financial Reporting and SUN System

·   Responsible for the financial operations and to maintain the statutory books in accordance with Indonesia Generally Accepted Accounting Principle (GAAP) including the timely production of monthly and quarterly reporting

·   Responsible for proper transaction analysis and adjustment transaction as well as to ensure proper account code and budget code.

·   Ensure all transactions will be properly and timely recorded and uploaded into SUN system and the records comply with GPSEA Regional accounting manual and Book Close schedule.

·   Ensure financial and accounting transaction adhere to GAAP and IAS.

·   Ensure adequate and accurate financial report to support smooth operations, i.e. Bank status, Staff advance aging, Debtor Aging, etc.

·   Responsible for the country book closing process and coordinate with Regional Accountant and Thailand Finance and Office Manager for monthly and year end book closing including responsible for Indonesia inter office transactions reconciliation. This includes responsible for all Balance Sheet accounts reconciliation during book close process, maintain asset register, depreciation and amortization transactions, etc.

·   To ensure proper taxation and report submission to Revenue Department.

·   Liaise with auditor as well as to prepare document and report as required by the auditor for interim and year end auditing and to ensure compliance of statuary report.

·   Ensure the office maintain accounting data and document as required by Revenue Department and/or other government unit.

·   Perform other duties to ensure proper internal control system to be imposed.

·   Responsible to provide reports as required by Greenpeace International such as Audit Questionnaire, International Campaign Audit Questionnaire. 

2.  Responsible for Financial Management to ensure smooth cash flow to support smooth operations of Indonesia country.

·   Coordinate with Thailand Finance and Office Manager for completeness of Indonesia quarterly budget request which required for quarterly cash planning and operational forecasting for budget reallocation.

·   Responsible to monitor cost to ensure effective and efficiently use of donations and regularly review major expenditures and ensure all significant contracts are negotiated on a competitive basis and transparency.

·   Ensure all payment paid by Indonesia office supported by valid document and comply with rules and regulations enforced by Indonesia law and regulations. Also the payment complies with approved budget request and GPSEA financial S.O.P.

·   When making payment for staff payroll, ensure the payment comply with staff employment contract as well as ensure necessary deductions comply with related law and regulation.

·   To perform other related duties to ensure sufficient cash to support smooth operations.

3. Staff Management To develop and retain staff to ensure best practice in GPSEA financial accounting.

·   To establish and set objective for ID Finance Officer, ID Accountant, ID Team Leader. Adjustment to the objective during the year is possible.

·   To review, evaluate and provide feed-back for staff improvement.

·   To provide coaching, training and supports for staff development.

4.  Assist the Organizational Support Director in relation to Organization Development.

• Assist Organizational Support Director to ensure the country has adequate financial systems and internal controls in place.
• Coordinate with Organizational Support Director to enforce for GPSEA financial S.O.P. compliance as well as other related policies (procurement policy, asset management) in the country.
• To participate in Office Planning process and assist Organizational Support Director to complete offices annual budget and office 3-year plan. 
• To improve and implement policy and/or program to accommodate Organization Mission, Strategy and Needs for office long term expansion and growth.
• To lead, motivate and manage own team to ensure the effective performance of the units and in line with organization aims and objectives.

5. Others:

• Conduct financial induction to newly joined staff.
• Responsible to manage own unit budget.

Qualification :

·         Min Bachelor degree in Finance and Accounting

·         At least 12 Years qualified experience in Finance and Accounting such as budgeting process, book closing process, account reconciliation process, etc.

·         Minimum 3 years in managerial or team leader level and proven record of a good team leader

·         Experiences with SUN accounting system will be an asset /prefereable.

·         Good command in English (both written and spoken) and

·         Microsoft Excel, especially spreadsheet and pivot table function.

·         Posses knowledge of reporting methodologies and IT skills particularly in the use of database, spreadsheet and Pivot Table

·         Demonstrate sound knowledge and experiences in standard financial policies and procedures, Indonesia taxation, transaction analysis with compliance to GAAP/IAS and demonstrate ability to maintain and/or implement proper internal controls.

THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST

WORKING HOURS

Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 9:00 am to 6: 00 pm. Ordinary hours of work may be varied as agreed between staff and the line managers.

LEAVE

A permanent employee will be entitled to the following leaves:

Annual Leave: 20 days

Parental Leave:  As per labor laws and Greenpeace policy

Sabbatical leave: 2 months paid leave after 5 years of continuous service

                Compassionate leave: maximum of 5 days for the death of significant others

SALARY

In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.

INSURANCE
Greenpeace provides health insurance, life/PA/TPD and travel insurance to its employees.

LEARNING AND DEVELOPMENT

Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively.  Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.

EQUAL EMPLOYMENT OPPORTUNITY

Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.

HR POLICIES AND PROCEDURE

Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.

APPLICATION GUIDELINES

Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace. Please attach this to a completed application form which you can download from
http://www.greenpeace.org/seasia/id/aksi-kamu/jobs/Finance-Manager/

and email to:

jobs.id@greenpeace.org

Deadline for Applications: 10 December 2014

As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance.  If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted.

GUIDANCE IN COMPLETING YOUR APPLICATION FORM

1.        Read the recruitment pack carefully before completing your application form.  The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.

2.       Complete all items in the application form. Remember that this will be our basis for shortlisting candidates. Curriculum Vitae (CVs) will not be accepted.

3.       Make sure you email the form to the correct email address (jobs.id@greenpeace.org), addressed to the HR Department, and ensure that your application form arrives before the closing date.  Application forms received after the closing date will not be accepted.

4.       If you have questions, kindly email jobs.id@greenpeace.org.

Thank you and we look forward to receiving your application letter and completed application form.

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Jobs Application Desk
Greenpeace Southeast Asia - Indonesia