Vacancy as Administrative Officer, Royal Norwegian Embassy

The Royal Norwegian Embassy in Jakarta has in recent years more than doubled its diplomatic and local staff as a result of the continuously expanding bilateral relations between Norway and Indonesia. The Embassy consists of four teams; (i) the Climate and Forest team, (ii) the Economic and development team, (iii) Political team, and (iv) Administrative and Consular team, as well as a newly established Commercial Department. The embassy now has 11 diplomatic staff, and 19 locally employed staff members. The Royal Norwegian Embassy in Jakarta seeks an experienced locally employed person as administrative officer and PA to the Ambassador. The Embassy can offer a good work environment, with opportunities to develop skills, as well as a competitive salary and benefits. If this sounds interesting, and you are the right candidate, please send your application by 31 December 2014 electronically to the Embassy; emb.jakarta@mfa.no. The application should consist of: -       A cover letter stating your motivation for applying -       CV in English -       List of three references, including email addresses, phone numbers, as well as relationship to candidate. Please mark the email by writing “Application for position as Administrative Officer” in the Subject field. Selected candidates will be invited to a job interview. Certified copies of diploma will be required.

Name of contact person	Title	Phone number and/or e-mail
Thomas Finstad	Counsellor	+62 21 2965 0000 emb.jakarta@mfa.no

Area of responsibility -       Contact with KEMLU and other Indonesian authorities regarding o   Visas, permits and ID-cards for diplomatic personnel and their families on arrival/departure from Indonesia o   Official visits to/from Norway o   Diplomatic cars o   Tax refunds o   Etc. -       Responsible for the program of the Head of Mission. -       Organize and facilitate meetings, seminars, receptions etc that the Head of Mission arranges or takes part in. -       Assist in official events that the Head of Mission arranges or takes part in. -       Make travel arrangements for the Head of Mission. -       Assist guests that are visiting the Head of Mission. -       Other tasks that may be given by Head of Mission or Head of Administration and Consular Affairs.

Requirements -       5-10 years’ work experience from Embassies, KEMLU or other relevant government offices, NGO or private sector in Indonesia. -       Must have experience in working with KEMLU and other Indonesian authorities -       Must have good knowledge and be confident in the use of ICT-tools -       Must have excellent written and spoken  Bahasa Indonesia and English -       Knowledge of Norwegian, Swedish or Danish is an advantage -       Some knowledge of Norwegian and Indonesian relations will be  an asset

Personal qualities -       High ethical awareness and personal integrity. -       Ability to work well in a team, but also at times to work independently with only minimum guidance. -       Good communication skills, both written and orally. -       Large work capacity and ability to work fast and efficient -       Service-minded

We can offer -       Competitive salary and benefits according to qualifications and local conditions -       A good work environment, with skilled staff. -       Exposure to a wide range of tasks and responsibilities, within an area of high priority to the Government of Norway.