CBM’s Indonesia Country Office in Jakarta
is now accepting applications for an
Operations
Manager
Location:
Jakarta
|
Contract Duration:
Permanent
|
Contract Start: February
2015
|
General
Objective
CBM is an
international development organisation whose primary purpose is to improve
the quality of life of the world’s poorest persons with disabilities and
those at risk of disability. CBM works with partner organisations in low-income
countries to develop and ensure that persons with disabilities and their families
have ready access to affordable and comprehensive health care and
rehabilitation programmes, quality education programmes and livelihood
opportunities. Working with persons with disabilities, CBM advocates for
their inclusion in all aspects of society, and for the inclusion of
disability in international cooperation.
|
Position Objective
Reporting to
the Country Director, the job holder will manage the administrative and
financial operations
of the CBM Indonesian Country Office (CO), ensuring and contributing to timely,
efficient and effective support for the CO as a whole. He or she will oversee
the effective functioning of the CO’s financial systems and review, develop
and implement administrative policies and systems ensuring compliance with
local regulations. The Operations Manager will also be responsible for human
resource management and will supervise administrative and finance staff. The
job holder will also ensure close coordination and co-operation with the Regional
Office in all functional areas.
|
Duties and Responsibilities
1.
Administration
a. Document and maintain updated
operational processes and procedures. Initiate and lead regular reviews to
ensure clarity, effectiveness and efficiency
b. Review and ensure compliance with all
legislative and regulatory requirements including insurance, taxation,
finance and immigration
c.
Ensure internal compliance with all operational requirements
d. Oversee and handle high-value contract
negotiations with suppliers as necessary
e. Provide oversight of IT systems, in
coordination with the Programme Officer/Technician
f.
Oversee and update bi-monthly activity and travel schedule in
coordination with others as required
2.
Finance
a. Ensure internal compliance to CBM finance
policies and procedures by all staff
b. Oversee monthly financial reporting and
budget monitoring
c.
Develop regular financial reports to CBM’s government partners, in
coordination with the Programme Manager
d. Prepare the annual personnel and
operations budget, in close consultation with the Country Director and
Finance Officer
e. Provide input to budgeting for programme
activities, as requested
3.
Human Resources
a. Develop and maintain HR policies and
procedures that are compliant with local regulations and CBM standards
b. Develop, implement and maintain updated
capacity development plans for all staff, in consultation with supervisors
and staff
c.
Develop and update terms of references and job descriptions for
employees, consultants and contractors in consultation with others as appropriate
d. Coordinate selection and recruitment
processes, including screening, interviewing and contract negotiations in
line with CBM standards
e. Coordinate induction and orientation
measures for new staff
f.
Maintain and review all aspects of renumeration including salary
benchmarking, benefits and job evaluation processes
g. Oversee completion of employment
separation procedures and coordinate with the Finance Officer on final
payments of salaries and other benefits
h. Ensure CO compliance on Child
Safeguarding, inclusive employment, compensation and other issues in line
with local regulations and CBM standards
i.
Oversee the annual performance appraisal system in coordination with
the Country Director and Programme Manager; coordinate the implementation of
personnel improvement plans.
j.
Oversee implementation of safety and security training and management,
including the development of SOPs and travel tracking
k. Coordinate and update reports on
personnel statistics and staff training and development
l.
Provide effective supervision of administration and finance staff
4.
Other Duties
a. Coordinate with CBM’s Regional Office in
Manila on all related administration, finance and HR matters to ensure
policies, procedures and practice are harmonised and streamlined when
possible
b. Provide support to the Country Director
specific to the operational requirements of his/her position
c.
Oversee implementation of monthly staff meetings
d. Oversee implementation and compliance
with CBM international operational projects and reporting as required
e. Perform other related duties as required
f.
Act as a member of Country Office management team
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Position
Requirements
Educational Qualification and Work
Experience:
c. At least five
years experience in financial administration
Other Competencies and Skills Requirements:
a.
High degree of accountability
|
CBM encourages people with disabilities to
apply for this position
Candidates are
invited to submit, in English, their CV and a one page cover letter
outlining how they fit each of the position requirements. Present and expected
salary as well as date of earliest availability to start work must be
indicated.
Please note: A failure to follow these instructions
will result in the application being automatically rejected.
Applications
should be sent to recruitment@cbmindonesia.org by 3 January 2015. Only
short-listed candidates will be notified. Interviews will be held on 15-16
January.
www.cbm.org
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