Mid-Term Review of Country Strategic Plan 2013-2017 ( consultant )

 PlanInternational Indonesia 

| Term of Reference   Mid-Term Review of Country Strategic Plan 2013-2017   |

 Released:                        January 8, 2015Submissions due:        January 22, 2015  1.      Background to the Country Strategic PlanAs part of Plan International’s fiveyear planning cycle, Plan Indonesia completed its Country Strategic Plan (CSP) inFY 2013.  The CSP identified desiredresults in five thematic areas:  EarlyChildhood Care and Development; Water, Sanitation and Hygiene (WASH); ChildProtection; Disaster Risk Management; and Youth Economic Empowerment.  Within each result area, there are specificoutcomes, numerical targets, and indicators identified.  Results are monitored with a country-leveldashboard that includes five result indicators (one per area) and several CSP key indicators for each program forwhich data are collected and reported on each year against a five year target. Pleasesee Attachment 1 — Country Program for an overview of the five results areas,and the supporting strategies being implemented across Plan Indonesia’s programunits.   To monitor progress toward the five yearCSP goals, regularmonitoring-evaluation-
research agenda, including an AnnualParticipatory Program Review (APPR), is completed each year by the CountryOffice.  In addition to data on the 5 CSPdashboard indicators, the APPR includes data from the Key Elements of ProgramQuality (KEPQ), a self-assessment completed by Program Units which reviews programsbased on three dimensions of program quality:  Support strategies provided by Plan; Buildingparticipation, ownership and awareness; and Prevention and case management.Plan Indonesia hasbeen implementing its CSP 3 for two and half years, and now is the proper timeto conduct reflection on its accomplishment through Mid-Term CSP Review. 2.       Goalsof the Mid Term ReviewPerPlan’s five year planning cycle, Plan Indonesia seeks to conduct a Mid TermReview of the FY 13-17 Country Strategic Plan.    The review has both an internal and externalfocus, with three overarching goals:1.      Assess progress toward the currentcountry and program-level CSP goals, and determine if they need to be revised2.      Assess the current socio-economic, politicaland governance environment and determine if mid-course program adjustments areneeded,3.      Assess the projected socio-economic, politicaland governance environment to inform directions for the next Country StrategicPlan 3.       Scopeof WorkTofulfill the three goals mentioned above, Plan Indonesia seeks a consultant orconsultant team to complete the following tasks.    These tasks are described here in narrativeform, as well as in Section 4 in project timeline form (Gantt chart). Priorto the commencement of these tasks, Plan and the consultants will hold two tothree planning meetings to review and finalize the scope and sequence of theMid-Review project.A.      Reviewand Incorporate the FY 2015 Annual Participatory Program Review report Giventhat the completion of Key Elements of Program Quality (KEPQ) assessment istime and labor intensive for Program Units, the consultant (s) will be asked toprovide a strategy for sampling which programs within the Units getassessed.  In FY 2012, PUs assessed only one program.   In FY 2014, all programs within the PUs wereassessed (see Attachment 2 — Annual Participatory Program Review 2014).  In 2015, it is recommendated for PUs to work on sampling rather than all programs toavoid duplication of the 2014 process and to dig deeper for certain programs. Theconsultant may recommend sampling only those programs with less favorable KEPQresults in FY 14, in order to determine if such programs have improved.  Alternatively, the consultant may recommendsampling programs in the Youth Economic Empowerment area, as this is a new areaof programming and there are many implementation lessons to be learned. Basedon the sampling strategy selected, Program Units will then complete theirportions of the APPR in February and March.  APPR should cover operational and strategicconcerns, and for the later, ECMT (extended Country Management Team) will beinvolved. The consultant (s) will review and evaluate progress from FY 14 to FY15, and make recommendations for program strengthening, where appropriate.  The consultant (s) shall summarize thesefindings into what will become a chapter of the final Mid Term Reviewreport.  See section 4 in this ToR forspecific tasks and timelines. B.      Reviewof Current CSP results and targets Each year, Plan collects datafrom the PUs on five CSP dashboard indicators, and summarizes the extent(expressed as a percentage) to which the five year targets are being fulfilledacross the country.  The consultant willwork with Plan to request and obtain these data, and summarize the data for FY15.  The consultant shall also gauge theextent to which objectives are being met, and evaluate whether some targets arenot likely to be met.  In such cases, theconsultant (s) should suggest programmatic strategies to increase the odds of bettermeeting the existing targets, or a suggest revisions to the targets themselves,or a combination.  The consultant (s)shall summarize these findings into what will become a chapter of the final MidTerm Review report. See section 4 in this ToR for specific tasks and timelines.C.      Completea Risk Assessment regarding focusing to ProgramUnits in Nusa Tenggara Timor (NTT)  and merging 5 PUs in NTT into 3 island-based PUs Currently, Plan Indonesia is working in 7 PUs, 2 PUs inJava (Grobogan and Rembang, Central Java) and 5 PUs in NTT (Sikka, Nagakeo, Lembata, TTS &TTU).  PUs in Java is progressing andbased on development indicators, PUs in NTT is more disadvantaged than Javaareas. Thus, Plan Indonesia decided to focus to NTT and to close its PUs inJava, by FY 2015 for Grobogan and by FY 2016 for Rembang.  In addition,  the 5 PUs in NTT will be merged into 3 PUs,applying the island-based approach: TTS and TTU merged, Sikka and Nagakeomerged, and Lembata. Using key informant interviews and/ orgroup interviews, the consultant (s) will be asked to assess the risks orimpacts that this early closure has had on Plan operations, including staffing(reductions, new hires), as well as impact on the community served (children,families, partners and government).   Theconsultant will be asked to identify ways to address or mitigate each of theidentified impacts. Similarly,  usingkey informant interviews and/ or group interviews, the consultant (s) will beasked to assess the risks or impacts that the change of plans from five PUs tothree PUs has had on Plan operations, including staffing (reductions, newhires), as well as impact on the community served (children, families, partnersand government).   The consultant (s)will be asked to identify ways to address or mitigate each of the identifiedimpacts.  The consultant (s) shallsummarize these findings into what will become a chapter of the final Mid TermReview report. See section 4 in this ToR for specific tasks and timelines.D.      Reviewof current and projected  socio-economic, political and governanceenvironmentIn2014, the Indonesian people elected a new president, Joko Widodo.  Because of his progressive views, theelection of President Widodo or “Jokowi”, as he is popularly known, is widelyviewed as the beginning of a sea change in Indonesia’s socio-economic, political andgovernance landscape. Theconsultant (s) will be asked to complete an assessment of the current socio-economic and political landscape as it relatesto the desired results and strategies sought by Plan.  In partnership with Plan, the consultant willdefine and answer key questions such as: ·        How does the transition of presidentialregimes negatively and positively influence Plan’s work in Indonesia?   What is lost? What is gained? ·        In what ways is President Widodo’scurrent agenda congruent with Plan’s aims in Indonesia?  In what ways is it incongruent?·        Looking ahead 5 years, what aspects ofthe president’s policy agenda will be supportive of Plan’s agenda inIndonesia?  Conversely, are there threatsthat could arise in the new socio-economic, political and governance landscape?·        Given the new regime, are there newopportunities or threats that have or will arise within the internationaldevelopment community?  For instance,will new funding become available, or will existing funding be reallocated ordiverted?·        Where and whatissues are potential for new Plan’s working areas?·        Forecast for Plan Indonesia position in regard to theexisting five programs areas and among the overall global 8 program areas, inparticular to deliver significant outcomesTheconsultant (s) will work with Plan to review the questions, indicators or otherdimensions to be assessed, and then use a combination of secondary data, documentreview and key informant interviews to complete the analysis.  The consultant (s) will work with Plan tofinalize a list of key informants to be interviewed; key informants at themacro-level may include government officials and well as child, youth andgender advocates in the NGO community.  Some of the informants for this analysis be also be consulted for thechild rights, youth and gender situation analyses described below.  The consultant (s) shall summarize theirfindings into what will become a chapter of the final Mid Term Review report.  See section 4 in this ToR for specific tasksand timelines.E.      Updatethe Child Rights Situation Analysis of CSP, including NTT Program Unit areasThe2013-2017 Country Strategic Plan included a Child Rights Situation Analysis,but the consultant (s) shall be asked to revisit and update the macro-levelanalysis in light of recent socio-economic, politicaland governance changes in the country (see Attachment 3 for the existing ChildRights Situation Analysis).    The consultantwill work with Plan to review the indicators or other dimensions to beassessed, and then use a combination of secondary data, document review and keyinformant interviews to complete the analysis. Key informants at the macro-level may include government officials andwell as child advocates in the NGO community. The consultant (s) will work with Plan to finalize a list of keyinformants to be interviewed. YAP – Youth AdvisoryPanel – will be included. Secondly,the consultant (s) is asked to complete a Child Rights Situation Analysis forthe new program areas in Nusa Tenggara Timur,and will use an approach similar to the macro-level assessment but focused atthe local and provincial level:  secondarydata and informants should be selected at the level of the province and of eachof the three islands in which the Program Units operate.Theconsultant (s) shall summarize these findings into what will become a chapterof the final Mid Term Review report. See section 4 in this ToR for specifictasks and timelines.F.       Conducta Gender and Youth Situation AnalysisTheconsultant (s) will also be asked to complete a situation analysis on thestatus of women and youth, relative to the results and strategies Plan seeks toimpact in Indonesia. Similar to the approach above, the consultant (s) willwork with Plan to review the indicators or other dimensions to be assessed, andthen use a combination of secondary data, document review and key informantinterviews to complete the analysis.  Theconsultant (s) will work with Plan to finalize a list of key informants to beinterviewed; key informants at the macro-level may include government officialsand well as youth and gender advocates in the NGO community.   Someof the informants for the Child Rights analysis be also be consulted for thisanalysis. The consultant (s) shall summarize their findings into what willbecome a chapter of the final Mid Term Review report. See section 4 in this ToRfor specific tasks and timelines. The overal tasks should reflecton Plan Indonesia’s position according to CCCD (Child-centred CommunityDevelopment) operational standards.  4.      Scope of Work Tasks and Timeline (Ganttchart)TheCSP mid-term review will be carried out from February 1, 2015 until April  31, 2015. The following presents anestimated timeline of tasks to be completed. All data collection should be completed by the end of March 2015 inorder to allow time for review and reporting of findings by April 31,2015. Finalizing the draft may take place up to May, 2015. Thetimeline is subject to change upon initial planning meetings between PlanIndonesia and the consultant (s) awarded the project.
| Component / Task | # of Days | Feb | March | April | May | June |
| Project Planning | 2 |   |   |   |   |   |
| Consultant (s) and Plan contact person meet with review general components of the scope of work, timelines, table of contents for final report, and agree on project coordination details (e.g., regular check in calls, membership of internal Plan workgroup for this project).  | 1 day | X |   |   |   |   |

| Consultant (s) and Plan contact person and workgroup meet with review and finalize methodological approach, tasks and timelines within each component.  Consultant updates scope of work Gantt Chart accordingly and sends to Plan workgroup. | 1 | X |   |   |   |   |
| Review Annual Participatory Program Review (APPR) | 7 |   |   |   |   |   |
| Consultant creates and finalizes sampling strategy of programs to be assessed with the Key Elements of Program Quality assessment | 2 | X |   |   |   |   |
| (Program Units gather necessary data) | (45) | X | X |   |   |   |
| Consultant reviews FY 15 data and compares to previous year’s APPR to determine geographic or quality areas in which programs are strengthening, vs areas in which more support is needed  | 3 | X |   |   |   |   |
| Consultant drafts this chapter (review and recommendations) for inclusion into final report | 2 |   | X |   |   |   |
| CSP Results and Targets | 7 |   |   |   |   |   |
| Country Office requests data for five dashboard indicators from PUs | 2 | X
|   |   |   |   |
| Consultant assists in the gathering and verification of such data | 2 | X |   |   |   |   |
| Consultant reviews FY 2015 data compared to previous years’ data, and extent to which targets are being met each year.   Consultant confers with staff as needed. | 2 | X |   |   |   |   |
| Consultant drafts this chapter (review and recommendations) for inclusion into final report | 1 | X |   |   |   |   |
| NTT Risk Assessment | 6 |   |   |   |   |   |
| Consultant meets with Plan staff to discuss  areas of potential risk to explore, other questions as part of the interview protocol, and identifies key informants | 1 | X |   |   |   |   |
| Consultant conducts 5 key informant interviews (phone or in-person) | 3 | X |   |   |   |   |
| Consultant drafts this chapter (review and recommendations) for inclusion into final report | 2 | X |   |   |   |   |
| Current and Projected Socio-economic, political and governance Environment | 16 |   |   |   |   |   |
| Consultant and Plan workgroup discuss indicators/ aspects to be reviewed for the situation analysis | 1 | X |   |   |   |   |
| Consultant collects data (secondary data, up to 10 key informant interviews, document review as necessary) | 10 | X |   |   |   |   |
| Consultant drafts this chapter (review and recommendations) for inclusion into final report | 5 |   | X |   |   |   |
| Child Rights Situational Analysis | 16 |   |   |   |   |   |

| Consultant and Plan workgroup discuss indicators/ aspects to be reviewed for the situation analysis | 1 |   | X |   |   |   |
| Consultant collects data (secondary data, up to 10 key informant interviews, document review as necessary) | 10 |   | X |   |   |   |
| Consultant drafts this chapter (review and recommendations) for inclusion into final report | 5 |   | X |   |   |   |
| Gender and Youth Situation Analysis | 16 |   |   |   |   |   |
| Consultant and Plan workgroup discuss indicators/ aspects to be reviewed for the situation analysis | 1 |   | X |   |   |   |
| Consultant collects data (secondary data, up to 10 key informant interviews, document review as necessary) | 10 |   | X |   |   |   |
| Consultant drafts this chapter (review and recommendations) for inclusion into final report | 5 |   |   | X |   |   |
| Report and Presentation | 13 |   |   |   |   |   |
| Consultant drafts report of findings according to agreed-upon table of contents  | 5 |   |   | X |   |   |
| Consultant shares draft with internal work team and convenes a feedback session | 1 |   |   | X |   |   |
| Consultant revises report and submits to Plan Leadership | 4 |   |   |   | X |   |
| Consultant prepares and delivers a presentation  of findings to Plan Indonesia leadership | 3 |   |   |   | X |   |
| Project Conclusion | 1 |   |   |   |   |   |
| Consultant(s) and Plan workgroup meet to review successes and lessons learned of the Mid Term review, and document ideas of how Mid Term Review process could be improved when it is conducted again. | 1 |   |   |   |   | X |
|   |   |   |   |   |   |   |

 

5.       ReportFormat of CSP Mid-Term Review 
Belowis preliminary outline or table of contents of the CSP Mid-Term Review report.  This outline will be discussed and finalizedbetween the consultant (s) and Plan staff upon commencement of the project.
| Executive Summary 1.       Key findings:   Is the current Strategic Plan on track?  2.       Recommendations for current Country Strategic Plan 2013-2017 3.       Recommendations for upcoming Country Strategic Plan 2018-2022, including potential new Plan working areas   CONTEXT OF REVIEW 1.       Background 2.       Goals and Objectives of the Review 3.       Methodology and Tools   FINDINGS 1.       Progress toward 2017 CSP goals a.           Review of CSP targets b.          Review of Annual Participatory Program Review (APPR) progress c.           Implications for current Strategic Plan 2013-2017   2.       Nusa Tenggara Risk Assessment  a.           Withdrawal / Closure from Java:  Risks, Implications and Mitigation b.          Focusing to NTT offices and and merging  three NTT Offices:  Risks, Implications and Mitigation   3.       Current and projected  socio-economic and political environment a.           Macro-level Findings b.          Findings specific to Nusa Tenggara Timur (NTT) c.           Implications for current Strategic Plan 2013-2017 d.          Implications for upcoming strategic plan 2018-2022   4.       Child Rights Situation Analysis a.           Macro-level Findings b.          Findings specific to Nusa Tenggara Timur (NTT) c.           Implications for current Strategic Plan 2013-2017 d.          Implications for upcoming strategic plan 2018-2022   5.       Gender and Youth Situation Analysis a.           Macro-level Findings b.          Findings specific to Nusa Tenggara Timur (NTT) c.           Implications for current Strategic Plan 2013-2017 d.          Implications for upcoming strategic plan 2018-2022       
       ATTACHMENTS   |

  6.       Requiredand Desired Consultant QualificationsGiventhe scope of the Mid Term Review, consultant (s) are required to have thefollowing expertise and abilities: ·        Strategic planning for largenon-governmental organizations, including assessment of internal alignment between desired results and operational strategies,and  externalalignment between organizational aims and those of complementary partners(governmental or non-governmental)·        Program planning, in order to understandhow Plan Indonesia may respond programmatically to particular risks, impacts,or needs of children (girls and boys),youth and women, people and children with disability, and the poor atthe local level. ·        Ability to successfully manage multipleplanning activities at the same time (per the Section 5, Project Gantt Chart)·        The consultant (s)have to possess expertise on gender and child right-based approach Additionally,the following areas of expertise are desired but not required: ·        Knowledge of Plan International, andPlan’s operations in Indonesia (in particular thefive programs areas)·        Knowledge of Bahasa Indonesia and English.
7.       CollaborationBetween Plan Indonesia and Consultant (s) for this Project
Underthe direction of Rasita Ekawati, Monitoring Evaluation Research &Dissemination Manager, Plan Indonesia will form an internal workgroup to guidethe Mid Term review. The consultant (s) will work with the workgroup tofinalize the project’s scope of work, and will have regular checkpoint calls tomonitor project progress.  The workgroup will also review andapprove all products developed by the consultant (s), including survey orinterview protocols, reports and presentations.Planprefers to contract with a single consultant or consultant group to completethe review.  However, it is possible thata single consultant may not be qualified to carry out all of the components ofthe Mid Term Review, and therefore may wish to submit a proposal incollaboration with another consultant (s).  Or, multiple proposals may be received that fulfill the qualificationsto varying degrees and Plan may contract with more than one applicant tocomplete the work. 
8.       Howto Apply
Questions aboutthis Terms of Reference may be submitted until January 25, and should besubmitted to Ajun Kamdhani, Recruitment Specialist - HR Department, at Ajun.Khamdani@plan-international.org and cc Hery Nahampun, ResearchSpecialist – MER & Dissemination Department, atHery.Nahampun@plan-international.org. Proposalsmust have the following sections:   1.      Consultant qualifications to perform thekind of services requested in this ToR, including any past experience withsimilar projects (e.g., strategic plans, reviews of strategic plans);2.      Response to the requested scope of services,including recapitulation of the scope, and any proposed modifications to thescope of services and timeline provided in this ToR;3.      Itemized budget that includes consultants’ fees, traveling costs, boarding andlodging costs, communication costs,  reportcosts, and any other fees incurred during this project;4.      Curriculum vitae of consultant (s) withcontact details (maximum 3 pages per consultant);5.      Three references that can attest toconsultant (s) ability to carry out work similar to that sought in this ToR;and6.      Two samples of previous evaluationreports that are similar in scope and size. Proposals are due by January 25, 2015, and should be submitted electronically to the above email addressess.  On behalf of PlanIndonesia, Rasita EkawatiPurba Monitoring EvaluationResearch & Dissemination ManagerPlan Indonesia Country OfficeMenara Duta Building 2nd FloorJln HR Rasuna Said Kav. B-9 KuninganJakarta Selatan 12910 - IndonesiaTelp: +62-21-5229566, ext 842Fax:   +62-21-5229571Rasita.Ekawati@plan-international.org 
Attachments (will be sent only to consultant (s) pass administrativeselection)
1.         Attachment 1 — Country Program2.         Attachment 2 — Annual ParticipatoryProgram Review 20143.         Attachment 3 — Child Rights SituationAnalysis 2013