Job Vacancy : WN TL finance and administration

World Neighbors Job Vacancy Announcement

World Neighbors (WN) is an International non-governmental, non-profit development agency (NGO), working in Oecusse Region, Timor-Leste, to inspire people and strengthen communities to find lasting solutions to hunger, poverty and disease, and promote a healthy environment.

WN is seeking highly qualified candidates to fill the position of Finance and Administration Assistant.  Under the direction of the SE Asia Finance Associate, the Finance and Administration Assistant will manage all in-country financial transactions undertaken by the Timor-Leste Country Office, and ensure they align with World Neighbors’ and donor’s financial policies and procedures. He/she will assist in overseeing compliance of partner’s reporting and financial management; assist in identifying and following up on partner’s capacity needs, and other finance and administrative tasks as assigned.

Summary of Key Duties and Responsibilities

Maintain and monitor overall financial integrity, cost effectiveness and cost efficiency in organizational financial planning, procedures and practices.

Maintain both the computerized and manual/hardcopies of World Neighbors financial records.

Assist the SE Asia Finance Associate in consolidating the books of accounts.

File and maintain all receipts, and partner budgets, proposals and financial reports.

Prepare financial data from QuickBooks.

Assist the SE Asia Finance Associate in the preparation of bank reconciliations.

Assist the SE Asia Finance Associate in preparing WN and donor financial reports.

Manage petty cash.

Maintain an inventory of all WN assets together with their costing, depreciation and related insurance information.

Receive and check all financial reports (income, expenditure, balance) from partners to monitor compliance with budgetary norms. 

Assist the Organizational Development Officer in training/mentoring the partners to address their capacity-building needs.

All office administration tasks.

 

Minimum Requirements

Bachelor degree (S1) in accountancy or another relevant discipline.

Minimum of five years’ experience as an accountant/bookkeeper.

Hands-on experience keeping accounting journals and making journal entries.

Proficiency in accounting software.

Proficiency in MS Office software including Microsoft Excel and Word.

Ability to use bookkeeping and accounting software programs preferred. 

English and Tetum language proficiency 

Preferred 

Prior experience working in development (NGOs or UN).

Proficiency in Quickbooks accounting software.

Experience working on USAID-funded programs.

Knowledge and experience of Oecusse Region.

Baikeno language proficiency.

This position is open to Timor-Leste and Indonesian nationals only.  For a copy of the full Terms of Reference, please send an email request to wnvacancy2015@gmail.com.  Candidates interested in applying are asked to send an email with the title Finance and Administration Assistant, containing 1) A cover letter and 2) A current CV with at least two references to wnvacancy2015@gmail.com (please note that copies of certificates, passports, etc. are not required). The deadline for all applications is 13th March 2015. Only short-listed candidates will be invited for an interview.

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