PLAN INTERNATIONAL JOB VACANCY Final Evaluation YEE-Accenture Consultant

TERMS OF REFERENCE

Youth Economic Empowerment Program (YEE)

Rembang & Greater Surabaya Area

Funded by: Accenture Netherland & Plan Netherland

Plan Indonesia – YEE Program

 

A.             Background of consultancy

Indonesia has the world’s fourth largest youth population with over 38 million young women and men between the ages of 15 and 24. The majority of Indonesian youth cannot reach their full potential including their right to an adequate standard of living, because they are unable to continue their schooling, find jobs, start businesses or take part in the economy at large. Indonesian youths have limited access to employment opportunities, skills, and financial services.

 Plan Indonesia has implemented a five projects of Youth Economic Empowerment , in Rembang, Grobogan (Central Java), Surabaya (East Java ), Soe & Kefa (East Nusa Tenggara) and Great  Jakarta. One of the project is funded by Accenture Netherland. The Area projects are Rembang and Greater Surabaya. . The project periode is June 2012 until May 2015.

The Project gives opportunity for youth in targeted area for getting decent work or start own business. For youth who desired to get job in company, Plan will facilitate Technical Vocational and Educational Training (TVET), and for youth who desired to starts own business, Plan will facilitate Micro Entreprise Development/ MED) training and also acces to microfinance services if needed

Project’s goal is targeting a 4,400 marginalised youth in Greater Surabaya and Rembang District to transforming their lives by equipping them with market-led vocational and entrepreneurship training and job placement support

A final evaluation of the project will be conducted at the end of the project. The purpose is to capture the project achievement, the lessons learned up to the time of the evaluation, enable the dissemination of the lessons learned to other location of project and indentified opportunity for sustainability stages of the project. For this consultancy, Plan Indonesia seeks to procure the services of an independent, external consultant(s) to design, plan and conduct a rigorous final evaluation.

B.             Project Information

Project Objectives:

1.     Target 4,400 marginalised Indonesian youth (at least 80% being young women) in the greater Surabaya city area (urban setting) and Rembang District (Rural setting) to benefit from diversified market-led vocational (TVET) and entrepreneurship (MED) training and job placement support for employment or self employment (formal and informal sector), expected completion rate of 4,004 students (91%)

2.     Ensure at least 3,203 of the graduated youth are employed within three months after completion or are self employed within six months after compoletion and report a significant rise of at least 50% in income within six months after completion (80%)

3.     Secure strategic partnership to build synergies, exchange knowledge and expertise, leverage invesment and mobilize support and resources for scaling sustainable TVET programming

4.     Provide access to microfinance services to 2,000 disadvantaged youth, mainly adolescent girls and young women, to support their economic empowerment, their employability and entrepreneurship initiatives

Project Output:

1.     4,400 students enrolled (80% young women)

2.     4,004 students completing

3.     2,803 students employed within three months after completion

4.     400 students who are self-employed within sixt months after completion

5.     3,203 students reporting a significant increase (at least 50%) in income within six months after completion

6.     Almuni network formed with enrolled alumni membership of 40% graduates

7.     Business Plan (including cost recovery mechanisms) in place and initiated

8.     Number of strategic alliances secured

9.     2,000 youth female accessed microfinance services

 

The Project implemented partnership strategy. There are four other institution as program implementor : Magistra Utama for TVET and MED in Rembang, Kadin Jatim for TVET in Greater Surabaya, Sahabat UKM for MED and microfinance services in Greater Surabaya, and Komida (Koperasi Mitra Dhuafa) for microfinance institution partner.

C.             The Objective of Final Evaluation

The project Final Evaluation serves as an instrument for change and plays a critical role in supporting accountability. The main objectives are:

1. To measure the achievement of the program objectives of YEE Accenture Greater Surabaya & Rembang based an project objectives and indicators.
2. To determine efficiency along the project implementation.
3. To collect learning and recommendation for program design for other projects.
4. To assess the project implementation of CCCD approach over the 2012 to 2015 (to what extent the programme is consistent with key aspect of CCCD approach)
5. Gauge the sustainability of the outcomes and measures that can be taken to improve it in future.
6. To conduct case study in order to collect lessons learn and success stories during the of the project implementation
7. To produce and publish a book contains learning process and the succes stories during the project implementation  

D.    Key question of Final Evaluation

The review shoud be able to comprehend the “YEE Accenture Greater Surabaya & Rembang” Program framework and conceptual framework in the development of study design properly that meet to the project requirement. To assist the survey team key question is the survey will be built around the following factors :

              1.     Effectiveness :

o    What is the last status of the project? Is the “YEE Accenture Greater Surabaya & Rembang” Program achieving all of project objectives from the above points? What are the main factor/challenges faced in the implementation of the project (only if the project didn’t achieve target/objectives)?

o    What are the obstacles and opportunities in achievement according to logical framework at recruitment, training, job placement or business development ?

o    Has the program strategy been effective in supporting the achievement of objective? Has the program shown most effective utilization of input?

o    Does the YEE Acccenture Greater Surabaya & rembang working with children and communities along project implementation?

o    Does the YEE Accenture Greater Surabaya & Rembang implements inclusive and non discrimination princip in for YEE beneficiaries selection?

o    Has Plan Indonesia Responsible and accountable along the project implementation?

              2.     Relevance :

o    Do the “YEE Accenture Greater Surabaya & Rembang”  Program objectives and goals match with the problems or needs that are being addressed?

o    Has every steps of the program (socialization, recruitment, training, job placement or enterprise development has bridge the need of youth, particularly women, in entering employment or starting up a business?

o    Has the qualification obtained from the training met the need of company/employee?

o    Have the steps of activities consistent with policy, priority and objective of the program?

              3.     Efficiency

o    Do the “YEE Accenture Greater Surabaya & Rembang” Program delivered in a timely and do the budget allocate for this project is comparable with the result achieved? 

              4.     Impact

o    How extent the project improve youth income?

o    How extent the project improve youth quality of life?  

o    How extent the project improve youth life skill?

              5.     Sustainability

o     Is there any possibilities of project method or lesson learn to be continued by provincial East Java & District of Rembang?

o     Is there any possibilities of project method or lesson learn to be replicated or be scaled up by other institution?

E.     Methodology

    Initially information was gathered through a desk review of Plan Indonesia. Following the selection of sites meetings and discussions were undertaken with project partners, companies, foster parents business, government and youth. Data collection techniques included, key informant interviews and focus group discussion with project partners, companies, foster parents business, government and youth, observations of various participatory techniques to assess knowledge and behaviour patterns.

The consultant is required to propose a suitable study methodology as specified by this TOR. It will inform the methodology details such as sampling technique, sampling frame, data collection and analysis potentially applied in this study. Due to the child centered of the project, the methodology used should be child friendly and participatory wherever possible.

 

During the study, the consultant is expected to perform:

·            Desk-based review on existing relevant documents with Plan Indonesia team (logical frameworks, regular report etc)

·            Briefing session with YEE-Accenture Project Team and PME team

·            Initiate to develop questionnaires for project partners, companies, foster parents entrepreneur,  life skills trainers, government, youth beneficiaries, parent and communities;

·            Conducting Focus Group Discussions with project partners, lifeskills trainer, government, etc.

·            Separate consultations, and if required observation with youth and their family/spouse, by arranging sessions with youth group or peer counselling group established by  YEE team.

·            Conducting Key Informant Interviews particularly in-depth interview with other stakeholders selected to participate in the study, such project partners, companies, foster parents entrepreneur, government,  etc.

·            Field visits to companies or business sites where youth work or establish business

·            Presenting evaluation findings to Plan Indonesia

·            Debriefing with YEE staff and Plan Indonesia PME

No.	Qualitative	Sample
1.	FGD	§  Project Partners (4 FGDs for 4 project partners) §  Youth ( 2FGDs, TVET graduate students and MED Graduate students) §  Life skills trainer (3 FGDs for 3 project partners) §  Government & Other stakeholder (Youth group, local training institution, company asociation, microfinance instituiton)
2.	In-depth Interview	§  Project partners (8 person of 4 project partners) §  Youth (20 person) §  Parent/spouse (10 person) §  Companies (12 companies) §  Foster parents entrepreneur (6) §  Government §  Life skills trainers (6 trainers of 3 project partners)
3.	Observation	§  Tools, material, and facilities are used to support the training §  Youth activities in the company  (employed) and in business site (self-employed)
4.	Document Review	§  All document, policies, budget, and report regarding to the project

 F.     Variables and indicators

The final evaluation is expected to generate answer to key assessment of final outcomes such as changes in attitudes / expectations, as well as measurement of receipt and levels of exposure to the project intervention, based on direct survey questions, checks through project and findings of children and community surveys.

G.       Scope of Work

The consultant is expected to form a survey team for the evaluation and manage coordination and communication with Plan Indonesia. Tasks and responsibilities of the consultant are as follows:

·            Proposal that detailing the methodology and budget required to conduct the final evaluation

·            Recruit, train and manage final evaluation research teams including enumerators

·            Propose tools to be used in the final evaluation research and discuss the suggestion with Plan Indonesia

·            Develop a data entry system and management

·            Supervise field research implementation

·            Responsible for field operations, including logistics, permission to conduct the research, informed consent from individuals and families taking part in the final evaluation research

·            Coordinate with YEE-Accenture project during field research implementation

·           Collect, compile and analyse all data (gender and age disaggregated) gathered and develop a final report on the final evaluation results (including all findings and statistics).

·           To keep all information provided by Plan Indonesia as well as the findings of the Final Evaluation confidential.

H.      Outputs and Deliverables

The consultant is expected to produce and submit the following deliverables:

1)          Study protocol specifying a detailed study work plan and proposed study tools that will be discussed and agreed upon prior to field activity.

2)          Presentation of initial findings to YEE Team and PME, after field activities have been concluded.

3)          Draft reports in Bahasa and English in two weeks’ time after field activities have been concluded (including case study) and Draft of YEE Accenture Succes story book

4)          Presentation of draft and reporting data flow diagram to Plan Indonesia for discussion and feedback.

5)          Submission of a comprehensive final report and case study in Bahasa and English one week after receiving feedback from Plan Indonesia. 

6)          Executive Summary (max. three to maximum five pages) in English describing the study results.

7)          Hardcopies of filled-in questionnaires (if available), interview transcripts and attendance lists, photos with informative subtitles and other valuable study materials.

8)          Produce YEE Accenture Succes Story Book in English (10 exp) and Bahasa version (50 exp)

I.         The Responsibility of Plan Indonesia

·             Provide a working contract

·             Provide data and related documents as per consultant’s request

·             Arrange meetings, discussions and field visits for the study team

·             Provide timely feedback and response on consultant’s study report

·             Settle payment for the consultant service

J.     Timeline                                                                          

Series of consultancies in drafting TOR and cosultant candidates selectioni is targeted to be completed in the Fifth week of January, and the process with the consultant as follow :

No	Activity	Time
1	desk review with Plan Indonesia (include develop tool and data collection method)