GIZ Vacancy: HR Professional - PAKLIM (Jakarta)

The Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH is a German international cooperation enterprise for sustainable development with worldwide operations. PAKLIM, a Program advising and supporting the national government, local governments and industries with climate change mitigation and adaptation initiatives.  PAKLIM seeks qualified Indonesian candidates for position

HR Professional

A.     Responsibilities

          The HR professional :

§   Focal point / central contact for management and staff for all HR questions, especially recruitment and selection, NP contract issues and capacity development measures.
§   Implementing of HR procedures as required
§   Implementing national personnel policies in line with local conditions/law
§   Maintaining contact with the HR Team at GIZ Office Jakarta (GOJ)
§   Advising the management (especially the principle advisor) on HR policy issues
§   Coordinating tasks in the HR management

Supports the Head of Internal Management Services (HoIMS):

§   In administrative systems, procedures and policies and monitoring administrative projects.

§  In monitoring internal function, e.g. accounting, administrative work flow, office management, event, contract, procurement of goods and services, inventory, knowledge management system,  and communication, IT, Liaise with partners, Visa arrangement.

§   Oversee administrative functions.

The HR professional performs the following tasks:

B.    Tasks

The HR Professional

      HR Issues

§  Organizes and direct the recruitment and hiring process in accordance with GIZ standards

o     Advise managers on drawing up requirement profiles

o     Provides appropriate comparison lists to the management to enable a equalized remuneration within GIZ

o     Ensures that suitable staff, according to the requirements, will be found and in close cooperation with GIZ Office Jakarta

o     Evaluates applications, prepares shortlists, organizes interviews, notify applicants, documents the selection process, maintains available HR systems and introduces new staff to the project members.

§  Maintains information and provide it to the management about hiring conditions for NP (compensation and benefit system remuneration system, salary bands, model job description, etc.)
§  Identifies training needs based on project and staff needs
§  Prepares and maintains a training database
§  Keeps records of staffs capacity development measures
§  Ensures a well maintained and up-to-date leave schedule (annual and sick) of NP
§  Ensures a well maintained and up-to-date data-sheet for each EH (data of “Vergleichsmitteilung”) should be included.
§  Prepares yearly NP budget plan

• Maintain HR Information System (online recruitment, staff database & contract, medical, leave, training and employee self-service modules) together with IT Professional
• Plans and organises team building measures

      Administrative Issues

§  Provides administrative and executive support to head of IMS and ensure sensitive and confidential handling of all routine and complex enquiries
§  Support the HoIMS in:

o     Quality management of financial and administrative processes

o     Monitoring of relevant internal processes in the project

o     Managing the budget plan and the actual expenses (BAST) and asset handing over report to the main counterpart

o     Providing monthly budget plan

o     The preparation for audits of the project

General Tasks :

§  Performs other duties and tasks according to the requirements of the management

Other duties/additional tasks :
HR Professional

o      Perform financial and administrative duties as required

o      Deputizes the HoIMS during leave on all administrative matters

o      Performs other duties and tasks at the request of management

C.    Required qualifications, competences and experience

Qualifications :

§  Master Degree in Business Administration, finance and accounting, HR or equivalent professional qualification

Professional experience :

§  Minimum 10 years experiences in related fields in NGOs and/or International Agencies

§  Work experience in GIZ would be an asset

Other knowledge, additional competences :

§  High team spirit, excellent people skills, ability to work under pressure

§  Familiar with HR procedures

§  Good knowledge of national labour law

§  Excellent communication skill

§  Excellent English. (Written Skill/ reading/ spoken) German language skills would be an asset

§  Very good office software knowledge (MS Office, Excel preferably in advanced stage)

§  Demonstrated interpersonal skills including diplomacy and tact

§  Ability to set priorities and manage time effectively

§  Ability to use own initiative, common sense and act quickly on issues

Interested candidate should submit the application letter and CV with list of references (Max. 300 kb) to paklim@giz.de before 20th May 2015.  Please indicate your application by putting the following code in the subject line: HR-PAKLIM

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Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH;
Sitz der Gesellschaft Bonn und Eschborn/Registered offices Bonn and Eschborn, Germany;
Registergericht/Registered at Amtsgericht Bonn, Germany; Eintragungs-Nr./Registration no. HRB 18384 und/and Amtsgericht Frankfurt am Main, Germany; Eintragungs-Nr./Registration no. HRB 12394;
USt-IdNr./VAT ID no. DE 113891176;
Vorsitzender des Aufsichtsrats/Chairman of the Supervisory Board: Dr. Friedrich Kitschelt, Staatssekretaer/State Secretary;
Vorstand/Management Board: Tanja Goenner (Vorstandssprecherin/Chair of the Management Board), Dr. Christoph Beier (Stellv. Vorstandssprecher/Vice-Chair of the Management Board), Dr. Hans-Joachim Preuss, Cornelia Richter