Closing
date: 17 May 2015
Location: Surabaya,
Indonesia
Project Title: EQWIP
HUBS: Powering Youth Innovation for Sustainable Livelihoods
Start: May 2015
Status: Manager
Level, contract
Schedule: Full-time
Salary:Competitive
Salary and Benefits
Initiative Description:
EQWIP HUBS will be a dynamic
platform of diverse actors and young people working together to develop
solutions to both local and global social, economic and environmental
challenges in six countries around the world. EQWIP, an innovative youth
serving partnership between Canada World Youth (CWY) and Youth Challenge
International (YCI) has brought together a global consortium including
UN-HABITAT, TakingITGlobal (TIG) and the Education Development Centre (EDC) to
collaborate on this initiative.
Through 17 youth centered HUBS in
urban areas, participatory programming will support young people in accessing a
sustainable livelihood. Through the engagement of a multi-stakeholder HUB
Network, EQWIP HUBS will foster a supportive and responsive enabling
environment for youth livelihood activities by providing mentorship, coaching
and access to capital. The HUB Network will strengthen the capacity of public
and private sector stakeholders and civil society related to youth
mainstreaming for policies, products and services.
EQWIP HUBS is building a team of
energetic, skilled and passionate individuals who are motivated by the prospect
of exploring new and creative approaches to solving complex global challenges.
Position Description:
The Operations Manager, reporting
to the Country Manager, will provide operations management of the HUB project
across the three (3) national HUB locations, including coordination of
personnel, project activities and financial and material resources. S/he will
establish and maintain positive, collaborative and productive relationships
with project staff and implementing partners.
KEY RESPONSIBILITIES
·
Support the Country Manager with daily project management,
contributing to project decision-making by providing input on the financial
health and status of the project
·
Coordinate with headquarters to ensure appropriate financial and
administrative management and compliance with donor rules/regulations
·
Identify areas of risk and take steps to reduce vulnerabilities
·
Ensure preparation and submission of financial reports, manage
and monitor cash flows related to project expenses
·
Lead annual budgeting exercise and collaborate with the Country
Manager and other technical team leaders to ensure program activities are in
accordance with the project budget and work plan
·
Maintain and refine policies and procedures for the procurement
and disposal of project goods and services, in compliance with project policies
and procedures and regulations, and provide training to admin and finance staff
on proper procurement procedures
·
Review, negotiate, and approve all field office contracts
(including service agreements, office leases, contracts), ensuring all required
contractual terms and conditions are included and obtaining the best value to
the project
·
Oversee the process for renewing local hire employment contracts
on an annual basis, ensuring annual performance reviews are completed and
employment contracts renewed on time
·
Lead the process for the recruitment of local staff, including
review of job descriptions, salary negotiations, and contract development
·
Provide guidance to supervisors on recruitment procedures,
promotions, and performance management
·
Develop and manage an online timesheet management system for
local project staff
·
Oversee local company registration requirements and ensure EQWIP
maintains compliance with evolving local regulations (e.g. taxation,
employment/labour, etc.)
·
Ensure security guidelines and procedures are established,
maintained, updated regularly and adhered to by the project teams. Monitor the
security situation along with senior management and communicate procedures to
staff
·
Perform other duties as delegated by the Country Manager
ESSENTIAL QUALIFICATIONS
·
Bachelor’s degree in finance, accounting, business or related
field
·
5 to 7 years of demonstrated experience with mid-level
management responsibilities for finances, procurement, human resources, and contracts
·
Experience providing management and oversight of field office
operations, especially across central and satellite offices
·
Demonstrated ability to lead a team and manage, motivate and
mentor staff at all levels to create a positive team environment
·
Strong knowledge of generally-accepted accounting and
procurement practices
·
Demonstrated ability to manage and prioritize multiple tasks
with competing deadlines
·
Strong diplomatic, interpersonal, communication and presentation
skills required
·
Advanced-level knowledge of Microsoft Excel, and basic
functional knowledge of QuickBooks or other field accounting software packages
preferred
·
Strong verbal and written English skills required
·
Applicant must be citizen of Indonesia
HOW TO APPLY:
Deadline to apply: Sunday, May 17, 2015 at 5pm EST. Applications will be
considered upon submission. Please submit your cover letter and CV as a one
document Word or PDF e-mail attachment to cv@cwy-jcm.org with “Indonesia
HUBS Operations Manager” in the subject line. No phone calls about the position
can be accepted. We thank all applicants for their interest; however only those
selected for an interview will be contacted.
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