TERMS OF REFERENCE
CTI-CFF Regional
Secretariat
Consultancy as Technical Working Group (TWG) Coordinator
Background |
The
Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security
(CTI-CFF) is a multilateral partnership of six countries working together to
sustain extraordinary marine and coastal resources by addressing crucial
issues such as food security, climate change and marine biodiversity. There
is broad scientific consensus that the Coral Triangle represents a global
epicenter of marine life abundance and diversity. Spanning only 1.6% of the
planet’s oceans, the Coral Triangle region is home to the highest coral
diversity in the world with 600 corals or 76% of the world’s known coral
species. It contains the highest reef fish diversity on the planet with 2,500
or 37% of the world’s reef fish species concentrated in the area. It also a
spawning and nursery ground for six species of threatened marine turtles,
endangered fish and cetaceans such as tuna and blue whales. These unparalleled
marine and coastal living resources provide significant benefits to the
approximately 363 million people who reside in the Coral Triangle, as well as
billions more outside the region. As a source of food, income and protection
from severe weather events, the ongoing health of these ecosystems is
critical.
The CTI-CFF Regional Secretariat is
mandated to promote regional cooperation, sharing of lessons, and facilitate
learning across the six Coral Triangle countries - Indonesia, Malaysia, Papua
New Guinea Philippines, Solomon Islands and Timor-Leste. The Regional
Secretariat also coordinates and monitors the progress in achieving the
CTI-CFF Regional Plan of Action goals. Its main activities cover the
following areas: organizational development, outreach and communication,
regional coordination and mechanisms, technical and thematic working groups,
development of key regional reports, and capacity development. It also serves
as the main liaison and for all CTI-CFF official functions such as the annual
CTI-CFF Senior Officials Meetings and the bi-annual CTI-CFF Ministerial
Meetings.
The CTI-CFF Regional
Plan of Action has five goals such as: (1) strengthening management of
seascapes; (2) application of ecosystem approach to fisheries management; (3)
developing and strengthening the management of marine protected areas; (4)
implementing climate change adaptation measures; and (5) protecting
threatened marine species. These goals are supported by clear sets of
regional actions where priority activities are spelled out and coordinated
through five thematic working groups (WGs).
Each WG is composed of focal points who plays important roles in providing
recommendations to the SOM, identifying priority actions, planning regional
activities, developing thematic regional frameworks and tools, leading
country-level implementation, reporting progress and overall thematic
coordination with significant backstopping support from partners and the
Regional Secretariat.
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Job Mission
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Manage and coordinate all
aspects of CTI-CFF Technical Working Groups’ works including but not limited
to planning, meetings, conference calls, correspondence, internal and
external communication, documentation, report, etc.
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Job Illustration
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The TWG Coordinator is mainly responsible for:
1. Prepare concept notes and planning
documents for all regional exchanges, training, Senior Official Meeting (SOM11)
2. Coordinate,
facilitate and convene virtual meetings of the regional activity teams to
plan and organize regional exchanges and training events.
3. Maintain,
coordinate and facilitate interaction of members of the regional activity
team in the workspaces set up for virtual coordination.
4. Assist
and coordinate with the regional thematic working groups, regional
secretariat and host governments in planning and organizing various CTI-CFF
activities following the protocols and procedures set out for this purpose.
5. Coordinate
with relevant regional organizations, partners and agencies to engage them
into SOM11.
6. Coordinate
with the national coordinating committees (NCCs) of Coral Triangle countries
(CT6) in identifying participants according to the set criteria for certain
regional events, in particular SOM11, preparing the necessary travel
documents, conducting in-country technical preparations.
7. Prepare
and organize knowledge products and other collateral materials to be used for
the regional exchanges, trainings, SOM11.
8. Assist
in setting up regular meetings and conference calls and documenting results
thereof.
9. Assist
the WG chairs and members in preparing, sharing and consolidating necessary
documents such as but not limited to progress reports, work plans of priority
actions, decision memos for consideration among others, including use of
online and virtual information sharing tools.
10. Work
with respective TWGs to facilitate confirmation of indicators, setup baseline
measures and funnel country/TWG reports into the M&E database system for
data storage and report generation.
11. Provide
overall secretariat and administrative support services to the Technical
Working Groups.
12. Provide
facilitation and secretariat support to the CTI Local Government Network (CTI
LGN) and the CTI Women’s Leadership Network (WLN) to ensure their activities
are aligned with overall CTI-CFF regional priority actions.
13. Provide
support as may be required by the Regional Secretariat i.e. preparation of reports, presentation
materials, decision documents and the like.
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Expected Outputs
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Well running and highly coordinated
Technical Working Groups
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Regional Priority Actions and
Activities effectively executed by the TWGS.
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Coordination
and Reporting
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The Communications Specialist
will report directly to the Executive Director of CTI-CFF Regional
Secretariat in the daily implementation and completion of the services and
deliverables outlined in TOR.
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Competency Requirement
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Excellent facilitation skills
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Ability to deal with representatives
of governments and partners
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Ability to provide backstopping
support to the WG chairs and technical leads
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Good computer and information
technology skills
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Event management and logistical
support
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Ability to
work independently as well as part of a team
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Strong
interpersonal and communications skills
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Excellent
spoken and written English
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Constant
attention to customer service.
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Period
of Performance and Level of
Effort
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Start: Immediate
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End: 5 (five) months after the contract signing
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Level of
Effort: 40 hours per week
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Submission of Application
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Application letter and updated CV
should be sent to wjatulan@cticff.org and cc to arukma@cticff.org
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Please fill the “subject” column of
the emails in this format “<TWG Coordinator>-<your name>”.
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Closing date for application is 9 June
2015
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