CTI-CFF Regional
Secretariat
Consultancy as Finance,
Human Resources & Payroll and Operation Advisor
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The
Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security
(CTI-CFF) is a multilateral partnership of six countries working together to
sustain extraordinary marine and coastal resources by addressing crucial
issues such as food security, climate change and marine biodiversity. There
is broad scientific consensus that the Coral Triangle represents a global
epicenter of marine life abundance and diversity. Spanning only 1.6% of the
planet’s oceans, the Coral Triangle region is home to the highest coral
diversity in the world with 600 corals or 76% of the world’s known coral
species. It contains the highest reef fish diversity on the planet with 2,500
or 37% of the world’s reef fish species concentrated in the area. It also a
spawning and nursery ground for six species of threatened marine turtles,
endangered fish and cetaceans such as tuna and blue whales. These
unparalleled marine and coastal living resources provide significant benefits
to the approximately 363 million people who reside in the Coral Triangle, as
well as billions more outside the region. As a source of food, income and
protection from severe weather events, the ongoing health of these ecosystems
is critical.
The
CTI-CFF Regional Secretariat is mandated to promote regional cooperation,
sharing of lessons, and facilitate learning across the six Coral Triangle
countries - Indonesia, Malaysia, Papua New Guinea Philippines, Solomon
Islands and Timor-Leste. The Regional Secretariat also coordinates and
monitors the progress in achieving the CTI-CFF Regional Plan of Action goals.
Its main activities cover the following areas: organizational development,
outreach and communication, regional coordination and mechanisms, technical
and thematic working groups, development of key regional reports, and
capacity development. It also serves as the main liaison and for all CTI-CFF
official functions such as the annual CTI-CFF Senior Officials Meetings and
the bi-annual CTI-CFF Ministerial Meetings.
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Job
Mission
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Establish
key management systems (Finance, Human Resources & Payroll and Operation)
of CTI-CFF Regional Secretariat Office.
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Job
Illustration
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The
Advisor is mainly responsible for:
1.
Undertake initial assessment of
supply and purchase of the Financial Management System (FMS) and Payroll
System software from reputable vendor.
2.
Work with selected vendor and
software provider to install and configure FMS and HR/Payroll System on
Regional Secretariat desktop computer, do the try-out, and operate the
system.
3.
Work with Information Technology
Specialist on the requirements and compatibility of FMS and Payroll System
for installation at Regional Secretariat.
4.
Assist in the appointment of Finance
Manager.
5.
Train the Finance Manager and HR
Manager and other staff on the use of the systems.
6.
Hand over the operation of FMS and
HR/Payroll hardware and software to Finance Manager.
7.
Develop protocols for financial
delegations and authorizations for review of Executive Director and Finance
Manager
8.
Develop HR and Operation Standard
Operating Procedures (SOPs) for review
of Executive Director and HR Manager.
9.
Work with Coordinator to identify the
Regional Secretariat’s insurance requirements and possible providers to
cover:
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Expected
Outputs
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Well-established, easily understood and operationally
functional Finance, Human Resources & Payroll and Operation systems of CTI-CFF Regional
Secretariat Office.
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Coordination
and Reporting
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The
Advisor will report directly to the Coordinator of CTI-CFF Regional
Secretariat in the daily implementation and completion of the services and
deliverables outlined in TOR.
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Job
Environment and Mobility Requirement
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The
Advisor will be based at the temporary Regional Secretariat Office at the
Ministry of Marine Affairs and Fisheries in Jakarta and it is anticipated to
make frequent travel to permanent Regional Secretariat office in Manado to
work on the installment of the systems there.
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Competency
Requirement and Qualification
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1.
Proven successful work experiences in
establishing Financial Management, Payroll, HR and Operation Systems in an
institution.
2.
Familiarity with the superiority and
deficiency of several available key management systems.
3.
Knowledge on vendors providing the
software of key management system.
4.
Ability in training in and
transferring knowledge of key management system.
5.
A holder of minimum of a bachelor’s
degree in finance, business administration, accounting or economics.
6.
A minimum 7 years professional
experience in finance position.
7.
Analytical and have strong skills in
mathematics.
8.
Problem-solving skills and initiative.
9.
Strong attention to detail and an
investigative nature.
10.
Good IT skills.
11.
Ability to work independently as well
as part of a team
12.
Strong interpersonal and
communications skills
13.
Excellent spoken and written English
14.
Constant attention to customer
service.
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Period
of Performance and Level of Effort
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Start: Immediate
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End:
4 (four) months after the contract signing
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Level of Effort: 40 hours per week
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Submission
of Application
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Application letter and updated CV
should be sent to arukma@cticff.org
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Please fill the “subject” column of
the emails in this format “<FHRPO Advisor >-<your name>”.
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Closing date for application is 3
June 2015
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