Job
title: Finance and Admin Officer
Location:
Jakarta, Indonesia
Salary:
Competitive
Start
date: As soon as possible
End
date: 31st December 2015 (with
possibility of extension)
Full-time/part-time: Full time
Background
The Global
Green Growth Institute (GGGI) is looking to hire an Administrative Officer to
support the team in their Jakarta office.
GGGI
is an international organization founded in June 2010. GGGI is
dedicated to pioneering and diffusing a new model of economic growth, known as
“green growth”. This simultaneously targets key aspects of economic
performance, such as poverty reduction, job creation, social inclusion and
those of environmental sustainability such as mitigation of climate change and
security of access to clean water. GGGI’s approach is particularly suited to
developing countries because it starts from broad-based progress in living
standards and growth.
The
Jakarta office is offering a position within a varied and dynamic team, with
the post holder taking responsibility for all general aspects of day-to-day
finance ad administrative support for the team. Reporting to the Finance and
Officer Manager (FOM), the role will involve extensive management for a diverse
team who frequently travel within Indonesia and internationally.
Key Responsibilities
The Finance and Admin
Officer will be responsible for supporting Finance and Office Manager for the
implementation of the administration, accounting and financial control systems
for GGGI Indonesia. The officer will support the team in using adequate and
appropriate internal controls to meet generally-recognized accounting and
administration standards. In addition FAO will lead the logistical arrangements
and management for all workshops, conferences, events at the national and
subnational level. The officer will also be responsible for all travel
arrangements for the Indonesia team.
Financial management
●
Ensure that all transaction are conducted,
processed and recorded as stipulated by the systems and procedures
●
Keep accurate and up to date records on all
transactions including bank account and daily petty cash counts
● Ensure there are sufficient funds available in the Jakarta and
subnational offices for efficient and effective implementation of the Program
● Act as cashier
● Prepare replenishment requests for approval
● Prepare cash accounts and petty cash reconciliation
● Assist the FOM prepare monthly expenditure report
● Receive and review expenses report from field offices and advice FOM
of any issues
● Assist the FOM with financial audits
Workshops/Events organization and Logistics
Support
● Coordinate work with procurement officer and team members for all
logistical matters related workshop/conference/events organization (including
travel, accommodation, preparation material)
● Lead all travel arrangements for the Indonesia team both nationally
and internationally (including per diem, accommodation, flight arrangements)
● Other administrative duties as required
Qualifications
▪
Bachelor
educational qualification in business administration / business
management / HR or a related subject
▪ At least three years administrative management experience, preferably
with large-scale international projects
▪
Experience in event organization and logistics
▪ Excellent computer skills including, Microsoft Word, Excel, Outlook
exchange email system
▪ Ability to produce well-written reports and business correspondence,
in English and Indonesian
▪
Exceptionally organized with excellent
prioritization skills
▪
Strong interpersonal skills and the ability to
work with multi-cultural teams
▪
Strong oral and written English, and fluency
in Indonesian/Bahasa is essential
This
is a 5 months contract with the potential of extension. The successful
candidate will have prior experience supporting multiple people, work well
under pressure and have a flexible approach to working. This is a great
opportunity to be a key part of GGGI’s global team during
this formative phase and beyond.
To
submit your application please send your CV with a brief
cover letter to: afif.fahrudin@gggi.org by 31 June 2015.
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