Job title: Finance and Admin Officer
Location: Jakarta, Indonesia
Salary: Competitive
Start date: As soon as possible
End date: 31st December 2015 (with possibility of extension)
Full-time/part-time: Full time
Background
The
Global Green Growth Institute (GGGI) is looking to hire an
Administrative Officer to support the team in their Jakarta office.
GGGI
is an international organization founded in June 2010. GGGI is
dedicated to pioneering and diffusing a new model of economic growth,
known as “green growth”. This simultaneously targets key aspects of
economic performance, such as poverty reduction, job creation, social
inclusion and those of environmental sustainability such as mitigation
of climate change and security of access to clean water. GGGI’s approach
is particularly suited to developing countries because it starts from
broad-based progress in living standards and growth.
The Jakarta
office is offering a position within a varied and dynamic team, with the
post holder taking responsibility for all general aspects of day-to-day
finance ad administrative support for the team. Reporting to the
Finance and Officer Manager (FOM), the role will involve extensive
management for a diverse team who frequently travel within Indonesia and
internationally.
Key Responsibilities
The Finance and Admin
Officer will be responsible for supporting Finance and Office Manager
for the implementation of the administration, accounting and financial
control systems for GGGI Indonesia. The officer will support the team in
using adequate and appropriate internal controls to meet
generally-recognized accounting and administration standards. In
addition FAO will lead the logistical arrangements and management for
all workshops, conferences, events at the national and subnational
level. The officer will also be responsible for all travel arrangements
for the Indonesia team.
Financial management
● Ensure that all transaction are conducted, processed and recorded as stipulated by the systems and procedures
● Keep accurate and up to date records on all transactions including bank account and daily petty cash counts
●
Ensure there are sufficient funds available in the Jakarta and
subnational offices for efficient and effective implementation of the
Program
● Act as cashier
● Prepare replenishment requests for approval
● Prepare cash accounts and petty cash reconciliation
● Assist the FOM prepare monthly expenditure report
● Receive and review expenses report from field offices and advice FOM of any issues
● Assist the FOM with financial audits
Workshops/Events organization and Logistics Support
●
Coordinate work with procurement officer and team members for all
logistical matters related workshop/conference/events organization
(including travel, accommodation, preparation material)
● Lead all
travel arrangements for the Indonesia team both nationally and
internationally (including per diem, accommodation, flight arrangements)
● Other administrative duties as required
Qualifications
▪ Bachelor educational qualification in business administration / business management / HR or a related subject
▪ At least three years administrative management experience, preferably with large-scale international projects
▪ Experience in event organization and logistics
▪ Excellent computer skills including, Microsoft Word, Excel, Outlook exchange email system
▪ Ability to produce well-written reports and business correspondence, in English and Indonesian
▪ Exceptionally organized with excellent prioritization skills
▪ Strong interpersonal skills and the ability to work with multi-cultural teams
▪ Strong oral and written English, and fluency in Indonesian/Bahasa is essential
This
is a 5 months contract with the potential of extension. The successful
candidate will have prior experience supporting multiple people, work
well under pressure and have a flexible approach to working. This is a
great opportunity to be a key part of GGGI’s global team during this
formative phase and beyond.
To submit your application please send your CV with a brief cover letter to: afif.fahrudin@gggi.org by 31 June 2015.
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