JOB DESCRIPTION
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Pact Overview
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At the heart of Pact
is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable
natural resources that benefit communities.
Now more than ever in its 42-year history, Pact is helping millions of
people who are poor and marginalized discover and build their own solutions
and take ownership over their future.
Pact enables systemic
solutions that allow those who are poor and marginalized to earn a dignified
living, be healthy, and take part in the benefits that nature provides. Pact
accomplishes this by strengthening local capacity, forging effective
governance systems, and transforming markets into a force for development.
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Department Overview
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Pact
exists to help create a world where those who are poor and marginalized
exercise their voice, build their own solutions, and take ownership of their
future. The Indonesia DERAP team
contributes to realizing this purpose by:
·
Forging smart partnerships and treating all people with dignity
and respect;
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Applying organizational policies and regulatory compliance
appropriately and consistently;
·
Facilitating team spirit among colleagues and promoting the
organization through communications;
·
Influencing decision makers through focused, relevant
communications;
·
Continually striving to learn and share knowledge and find small
ways to make the workplace more enjoyable for all;
·
Cultivating and harvesting innovation;
·
Inspiring and spreading our desired organizational culture
across the global enterprise.
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Position Purpose
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The Senior Finance and Administration Officer (F&AO) is
responsible for the overall administration and financial operations for a
specific country, project, or set of projects. The F&AO ensures that
administrative and finance departments are successfully managed and provides
operations support as required. The F&AO has oversight of internal
control systems and procedures, operational accounting, financial reporting, auditing,
subaward financial management and monitoring, forecasting and realigning
multi-site project budgets, as well as comprehensive country-level budgets.
The F&AO is responsible for training and mentoring staff on policies and
procedures, donor regulations, new systems, and financial best practices.
S/he is also responsible for working closely with the Senior Project Manager and
headquarters personnel to ensure compliance with all donor regulations and for
effective and proactive management. The F&AO normally manages other
administrative functions such as Operations, Finance, HR, Security, and other
office support staff.
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Key Responsibilities
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·
Design and
implement systems and procedures in compliance with Pact standards, ensuring
effective internal controls and minimizing risks for Pact; ensure that
corrective action plans approved by headquarters in response to external or
internal audits and other monitoring reviews are implemented as planned and
scheduled.
·
Manage all
country or project finances to ensure effective use of resources in order to
achieve project objectives in compliance of all donor and Pact requirements;
ensure financial monitoring systems provide timely and relevant reports to
Pact and project staff, including analysis and tracking of grant commitments
(i.e. cash advances), obligations, awards and liquidations, to support
efficient accountable implementation.
·
Monitor
proper management of cash flow ensuring project liquidity at all times. This
includes preparation of cash flow forecasts on monthly and quarterly basis
and planning for timely preparation and replenishment for partners and
others.
·
Monitor
the DERAP budget on a regular basis and provide good financial projection and
analysis available to relevant staff; help prepare accurate cost estimates
and budgets for new proposals.
·
Mentor and
train relevant staff to ensure that team members have the appropriate skill
levels for their positions and are developing to their full capacity; conduct
trainings for other personnel as needed to fully educate on efficient,
effective financial and internal control systems, budget analysis, as well as
policy and procedure awareness and compliance.
·
Help
manage all start-up and close-out activities
·
Ensure that
all transactions are recorded in accordance with generally accepted
accounting principles supported by relevant and verifiable source documents
·
Ensure
that all financial records are properly stored and secured.
·
Ensure the
timely preparation and submission of a monthly financial report and
supporting narrative on current project status, and documenting the monthly
review of the financial performance of those activities under her oversight
(including monitoring cash balances, subaward’s financial activities reviewing
aged receivables and accrued liabilities, etc.).
Ensure that monthly account reconciliations are performed and
appropriate plans are put in place and executed, as applicable, to resolve
unreconciled differences.
·
Oversee
the local Security Management Plan and oversee changes to operations to
ensure that adequate risk assessment is carried out and required systems and
preventative measures are introduced.
·
As
applicable, equip appropriate staff to provide technical assistance to local
NGO's in the area of financial management and compliance.
·
As
applicable, implement a local human resources plan, in collaboration with
Pact HR.
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Basic Requirements
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·
BA and at least 8 years of relevant experience
(or equivalent)
·
Ability and willingness to travel at short
notice
·
Experience supporting international
donor-funded programs, particularly USAID-funded contracts
·
Strong skills in management and coordination
of multiple activities and teams. Able
to multi-task.
·
Excellent communication (written and verbal)
and cross cultural skills.
·
Highly motivated with strong attention to
detail.
·
Excellent oral and written communication
skills; fluency in Bahasa Indonesian and English.
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Preferred
Qualifications
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·
Experience working in a grants and contracts environment with
the U.S. government, including working knowledge of donor regulations systems
and procedures for managing many sites, partners and customers.
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Reviewed for
Accuracy By:
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Date:
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Pact is an equal
opportunity employer and does not discriminate in its selection and employment
practices on the basis of race, color, religion, sex, national origin,
political affiliation, sexual orientation, gender identity, marital status, disability,
genetic information, age, membership in an employee organization, or other
non-merit factors.
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