Terms of Reference
Organizational
Capacity Assessment (OCA) Consultant
1. Introduction
Strengthening partner
organizations has been the major concern for Rutgers WPF Indonesia and the SRHR
Alliance in implementing our programs. Organizational Capacity Assessments
(OCA) were conducted for partners prior to program implementation in 2011 and mid-way in 2013. The OCA was designed to
enable organizations to define a capacity building and improvement plan based
on self-assessed needs, and how partners with different focus and expertise can
strengthen other members in the Alliance.
To conduct the OCA, we had decided to make assessment to all
participating organizations using the concept of the five Core Capabilities
(the 5C’s)[1],
that include various aspects: governance, administration, human resources,
financial management, organizational management, program management and project
performance management. Furthermore, focus
of Rutgers and the Alliance, i.e. Sexual and Reproductive Health and Rights,
will be taken into account during the analysis.
2. Objective
To each program, since the beginning the SRHR
Alliance recognizes the importance of strengthening capacity of partner
organizations: that program achievement
until its impacts, in fact, heavily relies on the capability / capacity of
partner organization that is directly involved in program implementation. The
other thing is program sustainability.
When these support programs are completed, then sustainability of the program
is determined by partner organizations’ readiness and capability/capacity to
continue the program, and partners continuously seek opportunities for
cooperation with various stakeholders both nationally and internationally. In
fact, partners continue to work directly with the communities in Indonesia.
Therefore, the SRHR Alliance cares to consistently and continuously monitor and
evaluate partner organizations’ capacity building.
3. Tasks to be performed
a.
Determine
the exact planning in consultation with partner organisations in the country.
b.
Collect,
analyse and aggregate self-assessment sheets.
c. Conduct
a meeting with the partner organisation to discuss the results of the
assessment and discuss comparison between current, 2013 and 2011 findings
d. Develop
a capacity assessment report of each partner organisation. The report will be
written according to the provided format to allow for easy comparison of all
reports.
e. Send the
draft report to the Indonesian Alliance office and the assessed partner
organisation (for verification), and make adjustments for the final report.
4. Tangible outputs
a. Aggregated
data from the self-assessment sheets of
each partner organisation is sent to Indonesian Alliance office.
b. Report
of the meeting with each partner organisation is approved by Indonesian
Alliance office.
c. Capacity
assessment reports of partner organisations with filled in 5C scoring table for
each partner organisation is approved by Indonesian Alliance office.
5. Methodology (Process)
Based on the individual reports both the national
consultant and the responsible programme officer in the Netherlands
individually fill in the so-called 5C scoring table for each partner
organisation. Thus, for each organisation two tables will be completed (one by
the consultant and one by the programme officer). The two tables will be
compared by the Dutch coordinator. The final score will be decided upon by the
programme officer. In case of considerable differences between the score of the
programme officer and the consultant, the discussion on reasons will be
described.
6. Required Expertise of the consultants team/specifications
·
Post
graduate degree in development studies, social studies or related fields,
preferably including gender and sexuality studies.
·
Demonstrated
professional practice in capacity assessment analysis during the last five
years.
·
Have
a profound knowledge in capacity assessment analysis of development projects.
·
Good
knowledge and experience in statistical data analysis is required.
·
Experienced
in the use of participatory appraisal techniques in data collection
·
Excellent
analytical, research, writing and communication skills.
·
Strong
interpersonal skills and the ability to communicate and work well with diverse
people.
7. Work plan and timeline
The OCA
will be done by an external national consultant and will take place between October and December 2015. As
the aggregated report has to be send to the Ministry of Foreign Affairs by January 2015. Final
OCA reports must therefore be sent to the OCA coordinator at Rutgers WPF before
31 December 2015.
8. How to Apply
Interested applicants are invited to send:
1. A
short expression of interest (max 5 pages) clearly specifying understanding of
the assignment, steps in the assignment, limitations, innovative suggestions as
well as suitability and availability as well as requested fee.
2. Portfolio
indicating previous research experiences in qualitative and quantitative
research on social issues and a list of researches conducted, stating published
in which national and/or international journals.
3.
Samples
of previous research reports.
Selected candidates
will be asked to submit an inception report with anticipated work plan and
time- schedule, based on an analysis of the issues to be studied, the proposed
method, and the reporting requirements. A presentation of the detailed work
plan and methods as included in the inception report will be part of the
assignment.
Interested
consultants or organizations can submit their application by e-mail to: recruitment.rutgerswpf.indo@
indicating
the title of this assignment (OCA
Consultant)
Application deadline will close at 5.00 pm (Jakarta time), Friday, 28 August 2015.
Only shortlisted applicants will be contacted.
The project will be awarded to
candidate whose proposal shows the soundest methodology and efficiency in using
resources. Full TOR will be sent via e-mail to interested applicants.
[1] The 5C’s are capability (1) to commit and act,
(2) to deliver on development objectives, (3) to relate, (4) to adapt and
self-renew, and (5) to achieve coherence. Each “C” consists of five indicators.
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