EMPLOYMENT OPPORTUNITY
Indonesia HUBS- Operations Manager
Location: Surabaya, Indonesia
Project Title: EQWIP HUBS: Powering Youth Innovation for Sustainable Livelihoods
Start: September 2015
Status: Manager Level, contract
Schedule: Full-time
Salary: Competitive Salary and Benefits
Initiative Description:
EQWIP
HUBS will be a dynamic platform of diverse actors and young people
working together to develop solutions to both local and global social,
economic and environmental challenges in six countries around the world.
EQWIP, an innovative youth serving partnership between Canada World
Youth (CWY) and Youth Challenge International (YCI) has brought together
a global consortium including UN-HABITAT, TakingITGlobal (TIG) and the
Education Development Centre (EDC) to collaborate on this initiative.
Through
17 youth centered HUBS in urban areas, participatory programming will
support young people in accessing a sustainable livelihood. Through the
engagement of a multi-stakeholder HUB Network, EQWIP HUBS will foster a
supportive and responsive enabling environment for youth livelihood
activities by providing mentorship, coaching and access to capital. The
HUB Network will strengthen the capacity of public and private sector
stakeholders and civil society related to youth mainstreaming for
policies, products and services.
EQWIP
HUBS is building a team of energetic, skilled and passionate
individuals who are motivated by the prospect of exploring new and
creative approaches to solving complex global challenges.
Position Description:
The
Operations Manager, reporting to the Country Manager, will provide
operations management of the HUB project across the three (3) national
HUB locations, including coordination of personnel, project activities
and financial and material resources. S/he will establish and maintain
positive, collaborative and productive relationships with project staff
and implementing partners.
KEY RESPONSIBILITIES
Support the Country Manager with daily project management, contributing
to project decision-making by providing input on the financial health
and status of the project
Coordinate with headquarters to ensure appropriate financial and
administrative management and compliance with donor rules/regulations
Identify areas of risk and take steps to reduce vulnerabilities
Ensure preparation and submission of financial reports, manage and monitor cash flows related to project expenses
Lead annual budgeting exercise and collaborate with the Country Manager
and other technical team leaders to ensure program activities are in
accordance with the project budget and work plan
Maintain and refine policies and procedures for the procurement and
disposal of project goods and services, in compliance with project
policies and procedures and regulations, and provide training to admin
and finance staff on proper procurement procedures
Review, negotiate, and approve all field office contracts (including
service agreements, office leases, contracts), ensuring all required
contractual terms and conditions are included and obtaining the best
value to the project
Oversee the process for renewing local hire employment contracts on an
annual basis, ensuring annual performance reviews are completed and
employment contracts renewed on time
Lead the process for the recruitment of local staff, including review
of job descriptions, salary negotiations, and contract development
Provide guidance to supervisors on recruitment procedures, promotions, and performance management
Develop and manage an online timesheet management system for local project staff
Oversee local company registration requirements and ensure EQWIP
maintains compliance with evolving local regulations (e.g. taxation,
employment/labour, etc.)
Ensure security guidelines and procedures are established, maintained,
updated regularly and adhered to by the project teams. Monitor the
security situation along with senior management and communicate
procedures to staff
Perform other duties as delegated by the Country Manager
ESSENTIAL QUALIFICATIONS
Bachelor’s degree in finance, accounting, business or related field
5 to 7 years of demonstrated experience with mid-level management
responsibilities for finances, procurement, human resources, and
contracts
Experience providing management and oversight of field office operations, especially across central and satellite offices
Demonstrated ability to lead a team and manage, motivate and mentor staff at all levels to create a positive team environment
Strong knowledge of generally-accepted accounting and procurement practices
Demonstrated ability to manage and prioritize multiple tasks with competing deadlines
Strong diplomatic, interpersonal, communication and presentation skills required
Advanced-level knowledge of Microsoft Excel, and basic functional
knowledge of QuickBooks or other field accounting software packages
preferred
Strong verbal and written English skills required
Applicant must be citizen of Indonesia
Deadline to apply: Friday, September 11, 2015 at 5pm EST.
Applications will be considered upon submission. Please submit your
cover letter and CV as a one document Word or PDF e-mail attachment to hrindonesia@eqwiphubs.org with “INDONESIA HUBS Operations Manager” in the subject line.
No
phone calls about the position can be accepted. We thank all applicants
for their interest; however only those selected for an interview will
be contacted.
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