MSI/SIAP 1 Vacancy: Coordinator Observer

Management Systems International, Inc

Strengthening Integrity and Accountability Program 1 (SIAP 1)

Terms of Reference (ToR)

Position                                            : Coordinator Observer ( 3 positions )

Languages Required                 : Indonesia

Working Period                           : September - December 2015

 

 

BACKGROUND 

In late 2015, there will be local elections in 269 cities in 11 provinces. The new local election Law Number 1/2015 -which SIAP 1 also contributed to through policy advocacy on campaign financing stipulations - introduces key reforms  including campaign expenditure cap (a complement to the existing donation cap), and state financing of some types of campaign activities. These are designed as a cost control measure, to create a more level playing field. KPU, KPU Province, and KPU Kabupaten/Kota are assigned by the law to determine the campaign expenditure cap by considering numbers of residents,  geographic scope of the districts, and local cost standards. The state financing of certain campaign activities is organized by KPU through facilitation of public debate, distribution of campaign materials, and media advertisements under state budget.

The upcoming local election has caused public concerns due to limited preparation time, caused by delays in the law making process. In addition, concerns remain on the classic problem of vote buying, campaign finance regulation compliance, voter awareness about campaign financing, as well as the general performance of election management bodies. Thus, SIAP-1 plans to conduct monitoring in 3 provinces, 3 cities and 3 districts to promote transparency and accountability of campaign financing and its reporting by engaging 18 local observers.

In this regards, MSI SIAP-1 seeks the expertise of coordinator observer to monitor and compile all results from the above-mentioned region. All monitoring results will be delivered to MSI SIAP-1 in accordance to the agreed timeline for further analysis.

 

SCOPE OF WORK:

A.     Objective: 

1.       To organize and monitor the local observers performance in 3 regions

2.       To compile all monitoring results from the local observers in 3 regions

 

 

 

 

B.     Key Responsibilities and Activities:

1.       Contribute in the process of developing training module & monitoring strategy

2.       Organize and schedule the reporting timeline for local observers

3.       Monitor the performance of local observers in 3 regions to ensure all objectives are achieved

4.       Assist local observers in collecting data

5.       Maintain close communication with local KPU & Panwaslu to ensure that local observers could access the data/information on campaign finance report

6.       Ensure that all monitoring results delivered in a timely manner

7.       Collect daily monitoring (7 days a week) from local observers in 3 region on election-related campaign, campaign fund, campaign finance report  from 28 September to 9 December 2015

8.       Verify and summarize data submitted by local observers

9.       Work closely with MSI SIAP-1 to plan and arrange workshop, training, program evaluation, seminar in national level and press conferences in 3 regions.

10.   Regularly meet with MSI SIAP-1 Experts (hired separately) to conduct the campaign finance report analysis based on collected data from local observers.

Note: More detailed activities will be determined in the workshop

 

C.      Deliverables & Payment Schedule

No.	Activities	Deliverables	Time allocated (in days)
1	Contribute in the process of developing training module	-	3 days
2	Schedule the reporting timeline for local observers	Timeline of monitoring process (include reporting, press conference, et)	2 days
2	, Organize, assist, and monitor local observers in collecting data	Weekly summary reports on the findings and conclusion in 3 regions	45 days
3	Compile, verify and summarize daily monitoring from local observers
4	Maintain  close communication with local KPU & Bawaslu	Campaign Finance Report in 3 regions	5 days
5	Assist MSI SIAP-1on the preparation of workshop, training, program evaluation, seminar	-	5 days
6	Meet with SIAP-1 Expert	Monitoring reports & results in 3 regions	5 days
	Total number of working days		65 days

The coordinator observer will be required to provide:

·         Timeline of monitoring process (including reporting, press conference, etc)

·         Weekly summary reports on the findings and conclusion  in 3 regions

·         Campaign Finance Report in 3 regions

·         Monitoring report & result in 3 regions

 

The coordinator observer will be paid the consultancy fee upon completion of the following milestones:

·         30% after submitting timeline and 5 weekly monitoring results & report

·         30% after submitting the rest of weekly monitoring results & report

·         40% after submitting campaign finance report and monitoring report & result

The coordinator observer will be paid as Lump sum amount (excluding communication and travel cost - if needed).

Qualifications

1.       Individual/personal consultant

2.       Bachelor degree in law, political/social sciences, or related field

3.       At least three years of relevant work experience at the national or regional level in organizing and/or observing election processes

4.       Good understanding on Election law and regulation

5.       Excellent organizational and coordination skills

6.       PC literate; familiarity with Microsoft Office

7.       Have a good communication skill and good personality

8.       Have an experience working with government agencies is preferred

 

**This is a local position; only Indonesian nationals will be considered.

Application should include a cover letter, CV (including three references) and contact number by September 28, 2015.

Please send applications indicating ‘Election Monitoring' as the subject of your email addressed to recruitment@msi-siap.com. Only shortlisted candidates will be contacted.