Administration and Travel Assistant for SNV Indonesia

Vacancy Announcement

Administration and Travel Assistant

 

 

SNV Netherlands Development Organisation

 

SNV is a not-for-profit international development organisation. Founded in the Netherlands in 1965, we have built a long-term, local presence in 38 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

 

To support its operation, SNV is now seeking a highly qualified national candidate to fill in the position of Administration and Travel Assistant to be based in our Jakarta Office.

 

 

Responsibilities

 

1)   General Support

Keep agenda’s up to date, arrange meetings and appointments, greet and assist visitors to the office, receive and answer phone calls and emails, draft correspondence, signal bottlenecks in planning and suggest solutions based on requests of team and agreed general support routines

2)   Travel and Visa Arrangements

Arrange accommodations for workshops, client meetings and training, submit and arrange formal documents (eg. visa, work permits, custom clearance) and arrange travel arrangements including tickets, transport of personal belongings, utilities and ensure payment, arrange long term accommodations for personnel based on approved travel requests and conform travel procedures and using the standard suppliers

3)   Inventory & procurement

Keep an inventory list of equipment, assets and means of transport, and the relevant contracts and leases, organize equipment and stationary procurement, coordinate maintenance and replacement when required, in consultation with and with approval of the supervisor and conform the given authorization and (procurement) procedures

4)   Facility, security and utility Management

Ensure maintenance of office, utilities and other properties, coordinate repairs and ensure arrangements for official functions.

5)   Supervision/management of staff

Coordinate activities and distribute work over the staff members, and recruits, coaches and appraises own staff

 

 

Candidate profile

 

University Degree in English, Administration or other relevant discipline

Minimum 3 years of relevant experience

Excellent command of spoken and written English

Strong interpersonal skills

Punctual

Honest

Good negotiation and coordination skills.

Self-motivated and organized

Ability to work independently and with the team

Willingness to work a flexible schedule

Initiative and creative in solving problems

 

 

Duty station: Jakarta

 

Contract duration: 1-year contract with the possibility of extension.

 

Desired start date: As soon as possible.

 

How to apply?

Please send your application letter describing how you meet the candidate profile and CV (in English), together with an indication of your current salary and compensation package by 15 January 2016 to jobsindonesia@snvworld.org with subject: “Administration and Travel Assistant”

 

For more information on SNV please refer to our website: www.snvworld.org

 

We do not appreciate third-party mediation based on this advertisement.