Tuesday, March 15, 2016

RFP : Consultant for External Auditor for Yayasan Sayangi Tunas Cilik

Terms of Reference for Yayasan Sayangi Tunas Cilik’s various projects
External Audit Service

A. Background
Yayasan Sayangi Tunas Cilik (YSTC), a prospect member of Save the Children movement, is a local non-profit organization established in Jakarta on May 12, 2014. Starting May 1, 2015, the Yayasan Sayangi Tunas Cilik implemented the program of Save the Children International-Indonesia Country Office. 

During 2015, YSTC operated in 6 provinces (Aceh, South Sumatera, DKI Jakarta, West Java, East Java, Eastern Nusa Tenggara) working in 12 cities (Bener Meriah, Takengon, Langsa, Lampung, Jakarta, N. Jakarta, Bandung, Malang, Sumba, Kupang, Kefa,and  Atambua) with main activities in the following sectors:
A. Education
B. Child Protection
C. Child Poverty
D. Health and Nutrition
E. Fundraising

From which activities, approx. USD 6.8M spent on programmatic activities whilst approx. USD 75K was fundraised locally. 

B. Objectives

To have independent audit  report and independent audit opinion of program’s financial statement, compliance with donor’s regulation and letter to the management for the period of May 12, 2014 to 31 December, 2015

C. Expected Output

At the end of audit assignment, external auditor will prepare full audit report consist of:

  • Independent Auditor’s Report covering the period of May 12, 2014 to 31 December, 2015 with opinion on the financial statement, schedule of expenditures, compliance with donor’s requirements
  • Audited Financial Statement
  • Report on internal control
  • Report on compliance with laws, regulation, contract/grant provisions that should have a material effect on financial statements
  • Report on internal control over compliance
Management letter, that  should contain the following:
i.    The content and scope of audit
ii.   Significant observations on the activity covered by the report
iii. Findings and questioned costs

At the end of audit assignment, external auditor will complete audit certificate form, which will be used as supporting document for the program. The audit certificate shall contain the following:
  • An  opinion whether the submitted financial report is in accordance with the accounting record according to PSAK 45
  • A statement that the audit has been performed in accordance with international standards and in accordance with the organisation’s special instructions
  • A statement whether the report has been drawn  up in accordance with the agreement
  • A statement on whether the auditor proposes that the report be approved or not.
 The external auditor will issue 3 hard copies and soft copy of the report.

 a.  Audit methodology and results
The auditor should conduct its verification on the basis of inquiry and analysis, (re)computation, comparison, other accuracy checks, observation, inspection of records and documents and other methods considered necessary by auditor.

In conducting the audit, auditor should refer to International Standard of Auditing (ISA). 

Special attention shall be drawn to the following paragraph of ISA:
Ø  Paragraph 240: " The Auditor’s Responsibility to Consider Fraud and Error in an Audit of Financial Statements”
Ø  Paragraph 800: “The Auditor’s  Report on Special Purpose Audit Engagements”

The Auditor shall make a special examination to ascertain that:
Ø  The Financial report is made against the approved budget and contains explanation for deviations exceeding 10%
Ø  Procurement activities are done in line with Yayasan’s procurement rule and regulation

Auditor will perform audit works in Jakarta, Bandung, and Kupang. Auditee will ensure supporting documentations to be made available in those 3 areas.

b. Timeframe
  • Submission of quotation:                               March  24th, 2016
  • Selection process and winner app:              March 31st, 2016
  • Commencement of work:                               April 4th, 2016
  • 1st Draft Report:                                                May 2nd, 2016
  • Final Report:                                                      May 13th, 2016

c. Submission of Proposal
Audit firm must submit proposal to us by Thursday, March 24th  2016, before 4 pm Jakarta time, to below address:

Yayasan Sayangi Tunas Cilik
Procurement Committee
Jl. Taman Margasatwa No. 26 C

Ragunan – Pasar minggu

Jakarta Selatan 12550

Phone: 021-781 2336, Fax: 021-781 2325
Or via email: procurement.indonesia@savethechildren.org

Recommended maximum size: 2MBWrite the subject: YSTC Audit Service - <your company name>.
The proposal must consist of two parts:
1. Narrative part, which discloses information about the audit firm, past audit projects, time schedule for this engagement, and partners’ CV and auditors’ CV who will conduct this audit.
2. Financial part, which discloses audit fee and other charges and terms of payment.


For information regarding this engagement, please contact:
Yayasan Sayangi Tunas Cilik

Jl. Taman Margasatwa No. 26 C

Ragunan – Pasar minggu

Jakarta Selatan 12550
Phone: 021-781 2336, Fax: 021-781 2325

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