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Wednesday, March 2, 2016

Vacancy at Search - Administration Assistant

VACANCY NOTICE
 
Administration Assistant
SEARCH FOR COMMON GROUND INDONESIA
 
Search for Common Ground Indonesia, a non-profit, independent, secular, non-government organization dedicated to conflict transformation, is seeking a professional candidate to work as anAdministration Assistant.
 
Search for Common Ground Indonesia is a representative office of Search for Common Ground (Search), whose mission is to transform how individuals, organisations and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. Search’s headquarters are in Washington, DC USA and Brussels, Belgium.
 
POSITION:                            Administration Assistant
LOCATION:                          Jakarta
CONTRACT PERIOD:         12 Months
START DATE:                       ASAP
STATUS:                                Full Time 
 
Main Job Tasks and Responsibilities:
 
·         answer telephone, screen and direct calls 
·         take and relay messages
·         provide information to callers
·         greet persons entering organization
·         direct persons to correct destination
·         deal with queries from the public and customers
·         ensure knowledge of staff movements in and out of organization
·         monitor visitor access and maintain security awareness
·         provide general administrative and clerical support
·         prepare correspondence and documents
·         receive and sort mail and deliveries
·         schedule appointments
·         organize conference and meeting room bookings
·         co-ordinate meetings and organize catering
·         monitor and maintain office equipment
·         Assist HR and administration manager in asset and inventory management
·         Assist HR and administration manager in data management
·         tidy and maintain the reception area
·         Any other tasks will be determined according to the needs.
 
 
Education and Experience
  • computer skills and knowledge of relevant software
  • Knowledge of operation of standard office equipment.
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • knowledge of principles and practices of basic office management
  • Fluent written and spoken English and Bahasa Indonesia
  • Excellent cross-cultural communication and working skills, enjoys a multicultural work environment
  • Indonesian citizen
 
Please send your Curriculum Vitae and cover letter to phandayani@sfcg,org. Please include the header “Administration Assistant” in the email subject line. Only shortlisted candidates will be contacted.

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