Vacancy at Search - Administration Assistant

VACANCY NOTICE

 

Administration Assistant

SEARCH FOR COMMON GROUND INDONESIA

 

Search for Common Ground Indonesia, a non-profit, independent, secular, non-government organization dedicated to conflict transformation, is seeking a professional candidate to work as anAdministration Assistant.

 

Search for Common Ground Indonesia is a representative office of Search for Common Ground (Search), whose mission is to transform how individuals, organisations and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. Search’s headquarters are in Washington, DC USA and Brussels, Belgium.

 

POSITION:                            Administration Assistant

LOCATION:                          Jakarta

CONTRACT PERIOD:         12 Months

START DATE:                       ASAP

STATUS:                                Full Time 

 

Main Job Tasks and Responsibilities:

 

·         answer telephone, screen and direct calls 

·         take and relay messages

·         provide information to callers

·         greet persons entering organization

·         direct persons to correct destination

·         deal with queries from the public and customers

·         ensure knowledge of staff movements in and out of organization

·         monitor visitor access and maintain security awareness

·         provide general administrative and clerical support

·         prepare correspondence and documents

·         receive and sort mail and deliveries

·         schedule appointments

·         organize conference and meeting room bookings

·         co-ordinate meetings and organize catering

·         monitor and maintain office equipment

·         Assist HR and administration manager in asset and inventory management

·         Assist HR and administration manager in data management

·         tidy and maintain the reception area

·         Any other tasks will be determined according to the needs.

 

 

Education and Experience

• computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of basic office management
• Fluent written and spoken English and Bahasa Indonesia
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment
• Indonesian citizen

 

Please send your Curriculum Vitae and cover letter to phandayani@sfcg,org. Please include the header “Administration Assistant” in the email subject line. Only shortlisted candidates will be contacted.