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Wednesday, April 20, 2016

Job Opening April 2016

Job Opening Jhpiego
April 2016

Temporary Program Coordinator
Location:
  • Jakarta
Overview:
The Program Coordinator will provide administrative support for Pilihanku and Immediate Post Partum Implant Study in Indonesia. S/he will work closely with Program Managers, Research Officer  and Finance staff to ensure close adherence to Jhpiego’s agreed upon work plans and overall scope of work.
Majors Duties & Responsibilities:
Pilihanku
  • Assists Program Manager to coordinate and support program and administrative functions relates to implement program activities are according to plans and in a timely manner. 
  • Assist program team, administrative staff, consultants and counterparts to produce letters, documents, reports and presentations and materials for distribution (including maintenance of program filling system).
  • Assist Program Manager to collect report dan data collection from Clinical District Officer to ensure timely completion of all planned activities as per the pre-existing program work plans, based on monthly calendar activity.
  • Coordinates meetings, workshops and trainings, including preparing logistic for participants (including meetings or workshops materials).
  • Work closely with program manager and finance staff in developing activity budget, processing and reconciling of invoices and payment documentation.
  • Coordinates with advisors, program managers and work closely with finance staff in disbursement need based on activity budget.
  • Coordinate and ensure trip reports are on file and conform to program standard trip report format.
  • Maintain a calendar activity of expected trip reports and follow up with individuals to ensure trip reports are received within agreed deadlines.
  • Circulate and ensure distribute meeting agenda, take and circulate minutes of meetings, trips reports  to program manager, program staff and stakeholders.
  • Maintain record of inventory for instruments and manuals, ensure each instruments were handed to facility with proper documentations
  • Maintain program and office files both electronic and physical documentation
  • Work closely with Administrative Assistant to handle procurement of program
  • Performs other duties as assigned by Program Manager and other technical team members to ensure the smooth functioning of the office and the achievement of program goals.
  • Assist to IPPI Study Program 70% and My Choice Program 30%
Qualifications, Skills, and Attribute:
    • Diploma in secretarial, administration or other related fields, with min 2 – 3 years experience in administration
    • Strong ability to work and communicate within a team
    • Practices knowledge of finances is an advantage
    • Demonstrated excellent in organizational and administration skills, including taking meeting notes and implementing reporting system
    • Demonstrated excellence in oral and written Indonesian language; English language proficiency preferred
    • Computer skills demonstrating in competency in Microsoft office: Excell, MS word and Power point
    • Ability to work independently and to exercise independent judgment
    • Ability to ensure adherence to applicable laws and regulations
    • Demonstrated ability to exercise confidentiality and professionalism
    • Ability to work under pressure, priorities, schedule and balance workloads in the face of conflicting and uneven demands
 
Please e-mail cover letter, CV, and indicate the position of interest in the subject of your email.

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