World Food Programme, Indonesia invites applications from the eligible candidates for the following position:
Job Title : Logistics Officer (EPR)
Duty Station : Jakarta
Start date : Soon
Duration of Employment : 6 months, extendable
Background:
In order to enhance
national disaster response capacities, the Indonesian Government
(through its 2015 –19 Mid-Term Development Plan RPJMN) has committed to
establish a National Network of six
Humanitarian Response Facilities in Indonesia to improve the agility,
effectiveness and efficiency of emergency responses, and enhance
government readiness to rapidly and effectively deploy response teams
and equipment into affected areas.
A critical factor to
significantly enhance the capacities to reach populations affected by
disasters is to seamlessly integrate these facilities into emergency
preparedness processes and maintaining
a core focus on supporting disaster response operations. The proposed
establishment of a National Network of Humanitarian Response Facilities
will modernize and upgrade Indonesia’s disaster preparedness and
response capabilities.
WFP supports this
project by providing technical expertise and support to BNPB Decision
Makers and Project Implementers on (i) Strategic Logistics Planning,
(ii) Physical Facility Development,
(iii) Systems Development (Warehouse Management and Commodity Tracking
Systems), and (iv) Knowledge Sharing. Finally, (v) the facilities will
be jointly operated during 12 months to ensure that they are effectively
developed and managed.
Responsibilities:
Under the direct
supervision of the International Logistics Consultant; and with the
technical support of the Head of EPR of WFP Indonesia and the Logistics
and EPR Branches at Bangkok HQ, the
Logistics Officer (EPR) will provide technical support to BNPB to
establish the National Network of Humanitarian Response Facilities.
The Logistics Officer will be based in BNPB Secretary General offices in Jakarta and will carry out the following tasks:
Key Accountabilities
-
Support
the development of the network of Humanitarian Response Facilities
through operational day-to-day activities following standard processes
and contributing,
directly or indirectly, to the effective delivery of assistance to
beneficiaries;
-
Assist
in the development and implementation of WFP Indonesia EPR programme,
supporting alignment with wider programme policies and guidelines.
-
Provide
support to government EPR capacity development programme and related
projects, to ensure that the various activities are performed within the
established
targets following WFP’s policies and procedures.
-
Collect and analyze data through research and networking with colleagues to improve performance of local logistics operations;
-
Preparation of accurate and timely reporting that enables informed decision making and consistency of information;
-
Support the capacity development of partners for efficient and effective delivery of assistance to beneficiaries;
-
Identify and build productive relationships with logistics colleagues and staff within counterpart departments;
-
Follow
emergency logistics preparedness practices to ensure WFP teams are able
to quickly respond and deploy needed resources to affected areas at the
onset
of the crisis; and
-
Act in an assigned emergency response capacity as required to meet emergency assistance needs.
-
Follow
standard emergency preparedness practices to ensure WFP is able to
quickly respond and deploy needed resources to affected areas at the
onset of the crisis.
Specific Job Requirements
―
Work
in close collaboration with the heads of key BNPB departments
including; preparedness, logistics, response, planning and training.
―
Liaise
with all relevant departments, (i) within BNPB, and (ii) with other
concerned governmental agencies (Ministries of health, Social Affairs
and Public Works together with national Red Cross);
―
Request, coordinate, facilitate and organize the necessary support from WFP’s experts and HQ’s technical departments;
―
Assess
and get a clear understanding of existing BNPB / BPBDs Logistics
Protocols and Logistics Networks, including SOPs between National,
Provincial
and District levels.
―
Advocate
for and support BNPB in the utilization of the HRFs in a holistic
integrated manner which will involve all related stakeholders with
BNPB (management, preparedness, logistics, response, planning, legal
etc..) and also with emergency response stakeholders (military,
humanitarian, red cross, UN, commercial logistic service providers,
academics, etc..).
―
Advocate
for and support BNPB to take a holistic approach to involve all aspects
of emergency preparedness and response into the project for
the network of Humanitarian Response facilities (to include,
coordination, response operation planning, etc.).
―
Advocate
for and support the provision of technical advice for BNPB to
incorporate modern technology based supply chain management system
(involving
WMS, CTS, etc.)
―
Promote
and maintain integrated approaches to involve other aspects of WFP EPR
unit into BNPB project – specifically targeting incorporation
of training, simulations, emergency response planning, cluster and
resource mobilization activities
―
Support
the re-activation of the National Logistics Cluster with emergency
preparedness measures including; work plans, coordination mechanisms
, simulation exercises, information management systems etc.;
―
Maintain
close liaison with related WFP partners such as NUS, BNPB, UNHRD, WFP
FEU, WFP Pakistan, WFP RBB, ALI, ALFI, and relevant LET partners
and facilitate their involvement in the National Logistics Cluster.
―
Support preparation and implementation of joint work plans for the following
§
Identification of optimal locations for facilities within the network
§
Developing a scope of works for layout design of facility infrastructure
§
Engagement with 3rd parties for the development and conducting baseline surveys for KAP and capacity development requirements
§
Taking a strategic and collaborative approach to developing strategic stock profiles for the contents of the facilities
§
Establishment of project management structures including; Project management unit, Advisory Board and Steering committee
§
Support
and joint site assessments to identified locations for the
establishment of both permanent and temporary hubs and to coordinate
with
local partners and dedicate consultants
§
Designing BNPB’s Relief Goods Inventory Management System
§
Draft BNPB’s Logistics SOPs for facility operational activation, based on International Best Practices.
― Support immediate emergency response in country as required;
― Provide training and guidance to junior staff;
― Supervise staff, as required; and
―
Perform other related duties as required
Qualifications and Experiences:
―
Education:
Advanced
University degree in Transport Economics, Supply Chain, Logistics,
Engineering, Business Management or other related field, or First
University degree
with additional years of related work experience and/or
training/courses.
―
Experience:
Minimum three to five years of postgraduate in designing
a multi-year program or strategy in Logistics, emergency preparedness
& response and Disaster Risk Reduction. Professional experiences in
humanitarian logistics/preparedness &response, DRR. Proficiency in
Windows (MS Word, MS Excel, power point) SAP preferable.
―
Knowledge: Demonstrated understanding of EPR related areas and excellent
in coordinating with Government agency, International agencies. Experience in facilitating/training in DRR is a plus.
―
Language: Excellent Bahasa and English language skills and demonstrated
ability to represent WFP in fora and other external engagements; demonstrated strong analytical and report writing skills.
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by E-mail to: Jakarta.Vacancy@wfp.org. Please put the vacancy number and the post title in the subject matter.
All applications should include an updated CV and Personal History Form (P11) available at the following link http://www.unon.org/docs/P11.
“Only short-listed candidates will be contacted”
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