Plan International Indonesia Job Vacancy : Admin Assistant Receptionist ( Jakarta Based )

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. For more than 75 years, in powerful partnerships we have been supporting children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.  We are now active in more than 70 countries. In Indonesia, Plan International started to work in 1969 based on the memorandum of understanding with the Government of Indonesia. Currently we work in 4 provinces: Jakarta, Central Java, West Nusa Tenggara and East Nusa Tenggara and sponsors more than 40,000 children.

Plan International Indonesia is looking for a dynamic Indonesian national to fill the position of:

 

Admin Assistant Receptionist (Jakarta Based)

 

Responsibilities:

Key End Result 1 Manage incoming call and general tasking ; Answer all incoming and outgoing calls, handle caller’s inquiries whenever possible and relay telephone messages in Country office, Welcome the guest and good telephone /email etiquette, Coordinate circulation all general correspondence, Mail and good deliveries, Manage log book of agreement, and letter out

Key End Result 2.  Ticketing ; Arrange Country Office staff travel ticket, Prepare the quarterly report for traveling in/outside Indonesia (with coordination with Admin & Procurement Officer if ticketing relate to meeting/workshop/ training), input PR, PO and GRN to SAP System and get approval from Admin Manager, Prepare breakdown payment data list to Travel Agent for monitoring payment

Key End Result 3.Office Facilities and Utilities ;Coordinate the visitor’s facility arrangement (Coordination with Govt. Liaison and Logistic Office), Manage snack and lunch meeting in Country Office,  Manage meeting room booking in Country Office, Prepare payment request for office utilities bills, courier bills, tickets, etc. (input to SAP system)

Requirements:

Minimum Diploma degree in administration and secretary. Understand OM. SAP System and adm local procedures and policy Good Computer skill ( word, Excel ) Good etiquette , excellent communication & interpersonal skills, pleasant personality with positive working attitudes,  Fluent both Indonesia and English (oral and written) .

Range Salary : IDR 3 791 833,  - 5 400 000,-

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than June 25, 2016  to: HRD.Indonesia@plan-international.org

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB