Wednesday, June 22, 2016

[Re-advertise] Request for Proposal: Project Effectiveness Review in Indonesia


OXFAM is an International Non Governmental Organisation working across the world with a vision of just a world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.    

Vision for Indonesia
We envision an Indonesia where women are equal citizens and everyone can enjoy their rights even in times of shocks and disaster.

Project Effectiveness Review in Indonesia

As part of Oxfam GB’s Global Performance Framework, the Project Effectiveness Review will rigorously assess the impact of this project on the people it is intending to support.  Impact will be evaluated particularly against Oxfam GB’s global indicator for women’s empowerment.  Data will be captured through the administration of questionnaires, both to project beneficiaries and to comparable non-beneficiaries.  The consultant will train, supervise and manage a team of enumerators to carry out the data collection. The consultant will work especially to ensure that the data collected meets Oxfam’s high quality standards. The statistical analysis will be carried out by Oxfam’s impact evaluation team. The Oxfam team will be responsible for the overall methodology, but will work in close collaboration with the consultant (as well as Oxfam’s programme staff and the partner organizations) to ensure adequate sampling, identifying the comparison group, and create the questionnaire. Scope of Work / Key Tasks
·        Review project documents and discuss the project with Oxfam and partner staff, to understand the details of the project objectives and its implementation.
·        Work with Oxfam staff to identify indicators and design a questionnaire suitable for evaluating the project’s impact on women’s empowerment.
·        Co-facilitate together with Oxfam staff a one-day workshop with a sample of project participants in order to define the characteristics of women’s empowerment in East Indonesia.
·        Recruit a team of experienced enumerators for the data collection. Enumerators need to be all women.
·        Lead a three-day training workshop for enumerators. This will include two days working through the paper version questionnaires and the use of the mobile devices/tablets and one day of field testing. (including arranging all logistics, such as finding venue, printing, stationary, etc)
·        Organise all of the logistical arrangements necessary to carry out the field work, including transport and accommodation for enumerators as necessary, etc.
·        Arrange the translation of the questionnaire into the local language (where appropriate).
·        Help identify a valid comparison group of individuals that were similar to the project participants before it started, but who did not participate in the project.
·        Prepare a list of sampled intervention and comparison women (800 approximately) and a list of replacement women to ensure sufficient sample size, in collaboration with Oxfam and project partners.
·        Manage the survey work in the field, ensuring that the enumerators interview the correct respondents that surveys are carried out to a high standard, and that targets for numbers of respondents to be interviewed are met.
·        Consult Oxfam’s Impact Evaluation Adviser on any problems that affect the selection of respondents for the survey or the number of respondents to be interviewed.
·        Conduct 6 FGD in the intervention villages according with the material and guidelines provided.  
·        Write a brief report on the conduct of the field work, including details of any problems which were encountered and how they were resolved, and any feedback which may be useful for future surveys.

Oxfam has a strong preference that the survey is conducted using mobile devices or tablets. It is therefore expected that the consultant will:

·        Work with Oxfam’s Impact Evaluation Adviser to build the mobile survey and upload it onto the mobile/tablet devices.
·        Manage mobile/tablet devices ensuring each device is signed in and out at the beginning and end of each data collection day and that they are safely stored each night. (Supervisors will take responsibility to charge devices and to upload the data collected every evening.)
·        Ensure that the data files are uploaded and transmitted to the server every night.

In case data collection is done with traditional paper version the consultant is also expected to:
·        Manage the data-entry process, ensuring that each questionnaire is entered twice by two different data entry clerk. Oxfam will produce a report identifying the discrepancies between first and second entries. The consultant is expected to perform the reconciliation for these entries. Please note that the data-entry interface will be provided by Oxfam, and that the consultant is not expected to conduct data analysis. Ensure that the data files are submitted online following the guidelines provided, ensuring adequate encryption and using an adequate file sharing system (i.e. Box) on completion of the data-entry work.
Deliverables ·        Successfully completed (high quality) questionnaires of 800 interviews (300 beneficiary women and 500 comparison women). Digital data needs to be successfully uploaded on the online serves. If needed, the physical questionnaires have to be delivered to Oxfam in Honduras office.
·        A brief report on the conduct of the quantitative field work, including description of the sampling strategy for both beneficiary and comparison Individuals, details about any problems which were encountered and how they were resolved, and any feedback which may be useful for future surveys.
·        A brief report reporting the findings from the workshop defining the characteristics of women’s empowerment in East Indonesia.
·        Training materials enumerator/supervisor training
·        A finalised household questionnaire (English and local language)
·        A finalised detailed field work planning, indicating 1) the number of individuals surveyed on each day, 2) the precise location of each of these households, 3) the survey team responsible for each of these surveys.
·        A finalised budget clearly indicating the allocation of the budget to the various field work components.
·        A detailed list of all sampled intervention and comparison individuals, indicating 1) their unique individual ID, 2) the name of the respondent, 3) their region, 4) their village, 5) their producer group (if relevant), 6) an indication of whether or not the individual was surveyed, and if not, the reason for why the individual could not be surveyed.
·        Six reports (one for each FGD) providing transcripts and considerations on the FGD following guidelines provided.
·        Receipts of all payments made in the context of this review (see below)

Time Commitment
·        The assignment is expected to take approximately 25-30 working days to complete which includes days for training of enumerators and field work.
·        Preparation for the survey is planned to take place from Monday 25th July.
·        Training of the enumerators is planned to take place from Monday 1st August
·        Data collection should take place between Friday 5 August and Friday 25 August.

Essential skills and qualifications ·        Relevant university degree (postgraduate degree preferred).
·        Knowledge and experience of working in Indonesia [East Nusa Tenggara and West Nusa Tenggara], with strong understanding of empowerment and Gender Based Violence in the area.
·        Experience in administering individual/household surveys, preferably as a field supervisor or coordinator responsible for checking the quality of work of enumerators.
·        Exceptionally high level of attention to detail in carrying out surveys and data entry.
·        Strong management skills – able to organize the work of teams of enumerators so as to complete the work on schedule and to the required standard.
·        Good understanding on gender issues and women movement in Indonesia, particularly Eastern Indonesia
·        Knowledge of information and communications technology for data collection.
·        Command of relevant local languages.
·        Good working level in spoken English.

Proposals are invited from organisations and individual consultants who meet the profile described above. The proposal should outline the consultant’s profile (including their CV/resume), proposed management arrangements, and examples of previous work.
Proposals must also include a clear itemised budget. Any proposals that do not include an itemised budget will not be considered. Please use Oxfam template.

The budget submitted by the consultant should include:

·        Consultant’s fees and subsistence for approximately 25-30 days of work.
·        Fees for a team of enumerators to carry out a questionnaire of 800 individuals, of approximately 60 minutes’ duration each.
·        Use of a training venue and of any equipment required.
·        Transport and (if applicable) subsistence costs for the teams of enumerators.
·        Translation of questionnaire into local language, where appropriate.
·        Printing of training materials.
·        Consultants’ travel.
·        Any other costs anticipated in completing this assignment.
·        Contact details for the consultant.

Payment schedule The gross amount of 30% will be paid up-front (to cover all logistical costs + a share of the consultancy/survey team fees), whereas the remaining amount of 70% will be paid upon successful completion of the assignment (i.e. once all deliverables have been submitted to and approved by Oxfam). This budget must be allocated to the various data collection inputs according to a budget which will be prepared by the consultant in close collaboration with and approved by the Oxfam team. Receipts of all payments made in the context of this review need to be kept by the consultant and submitted to Oxfam for verification of whether expenses are made according to the agreed budget.

Application Process
Interested and qualified consultants should send their applications by July 1st, 2016 at the latest and indicate APPLICATION FOR PROJECT EFFECTIVENESS REVIEW IN INDONESIA in the subject line to the email Should you have any queries please send an email to
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Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.
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