Vacancy: Finance Support Staff - 2 persons

The Country Coordinating Mechanism (CCM) Indonesia is seeking for the qualified candidates to fill the position in the Project Management Team Health System Strengthening (PMT-HSS) which is located in Ministry of Health RI.

Finance Support Staff (2 persons)

Job description:

a.     Support and assist the Finance Specialist in the day-to-day administration of project financial transactions;

b.    Support and assist the Finance Specialist in conducting financial management of the project including preparing and reviewing all financial documentations prior to input any data /financial transactions /financial report PR; and to monitor the project financial cash flow and report it to the Finance Spesialist;

c.     Support the Finance Specialist to ensure that all financial report as recorded historically and accurately to ensure transparence & accountability; and that all cheques for any transactions are made with proper signatures as per specified authorized person; and that all cheques are inputted in the bank book by maintaining a list of cheque issuance and cheque numbers used (cheque register);

d.    Support the Finance Specialist in assisting audit by LFA and external auditor;

e.     Assist the Finance Specialist to input the financial report of PR, SR’s and IUs, including to check the all transactions with supporting documents, and coordinate with Finance Specialist to minimize any in-accuracy of financial recording for monthly closing of financial report (at PR, SR’s and IUs), as well as to consolidate the reports; and  in preparing expenditure report and cash forecast for further disbursement request to SR’s and IUs, including preparing bank reconciliation of PR;

f.      Assist the Finance Specialist in supervising, including assisting monitoring of any project advance settlement and communicate with related PIC/IUs for timely completion of complete supporting documents as required in the PIM;

g.     Support the Finance Specialist for preparing the PUDR (including SUF, EFR, cash forecast and disbursement request) every six month, including compiling complete and proper supporting documents, in order to ensure availability of funds;

h.    Assist the Finance Specialist to check any transactions through petty cash prior to record/input it into the system; to manage any cash advance to the PIC, including ensuring timely settlement of the advance and completing of all supporting documents;

i.      Assist the Finance Specialist to conduct monthly review of PR, SRs and IUs financial report to ensure that all expenses are based on the approved budget/work plan; and provide mentoring and/or on-the-job training to the finance staff at SR’s and IUs whenever required;

j.      Support the Finance Specialist to ensure that all result report of monthly review to the SRs’ financial report are sent and followed up accordingly by the SRs, in order to ensure proper feedback is available; and that all transactions are in compliance with the required rules/regulation, for GF HSS project in day to day transaction in PR;

k.    Support the Finance Specialist to review and verify all supporting documents for settlements of any cash advances prior for Finance Administrator inputting into the system;

l.      Support the Finance Specialist to review the work plan of SRs prior to send quarterly budget to SRs; and to conduct mentoring and/or on-the-job training to the SRs Finance team, including identifying any required capacity building to include it in the required work plan for submission to the GF;

m.  Support the Finance Specialist that proper financial reports consist of :

1)   EFR and SUF with annexes of Cash count report, Bank Reconciliation, Copy of bank’s statement, bank’s book and cash book, Updated list of cash advance;

2)   Detailed report of variance analysis that is prepared in coordination with all units (program, PSM, and finance) for all levels (PR and SRs);

3)   Do the checklist of asset;

n.    Manage petty cash of the GF HSS project based on the required rules/regulation;

o.    To prepare regular schedule for supervision, to ensure transaction by sampling are compliance with the rule/regulations, to check the list of assets with the availability of the assets and to ensure the budget for conduction the activity in SR is available and approved by GF;

p.    To review all finance reports including Enhance Finance Report (EFR), Progress Update and Disbursement Request (PUDR), and Price Quality Reporting (PQR) in collaboration with Operation Specialist; in order to ensure compliance to the approved work plan;

q.    To inform the Finance Specialist for any potential conflicts of interest within the scope of his/her responsibilities;

r.     Conduct other duties as required by the supervisor in relation with the finance and/or administration management of the GF HSS project.         

Qualification:

1)   Has a university degree ( 1) with qualification Accounting or Finance Management;

2)   Have 3 years experiences as a Senior Finance Senior Staff in similar project (The Global Fund Project is advantage);

3)   Have good understanding of GoI Financial Management Policy issues;

4)   Familiar with accounting application and basic accounting;

5)   Be fluent in written and spoken English and Bahasa Indonesia;

6)   Skilled in Computer at least intermediate level (MS-Office).

For those with matching qualifications and interested in applying, please send your application letter and CV to indonesiaccm@gmail.com NOT LATER than 31^st July 2016.

Only shortlisted candidate will be contacted.

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