Monday, August 1, 2016

Baseline Research 2016

The Asia Foundation seeks experienced candidates to implement Baseline Survey for the Empowering Access to Justice (MAJU) project. Please refer to the information below for detail information.

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MAJU (eMpowering Access to Justice), is a five year project being implemented by The Asia Foundation with support from the United States Agency for International Development (USAID).  The period of project performance is March 2016 to March 2021. 

MAJU seeks to enhance the ability of marginalized citizens to access justice, and the capacity of the Government of Indonesia to protect their rights.  To provide assistance and support in these areas, MAJU will focus on increasing access to justice and increasing the protection of the rights of vulnerable groups, such as religious and ethnic minorities, indigenous people, women, and discrete gender groups that are affected by discrimination. Project activities are organized through three components: (1) increasing access to justice for poor and marginalized people; (2) strengthening the data on human rights violations to support better decision making by the Government of Indonesia; and (3) improving the advocacy and enabling environment for civil society organizations (CSOs) to effectively promote the protection of citizens’ rights.

In addition to cooperating and coordinating with government organizations and relevant state-auxiliary bodies, MAJU will also cooperate with strategic CSO partners in the geographic areas where the project will be active – (1) West Java Province -including Jakarta and the areas surrounding Jakarta such as Depok, Bogor, Tangerang and Bekasi, (2) Central Java - including Yogyakarta, (3) East Java, and (5) Papua - in order to contribute to the achievement of MAJU objectives.   

In each province or region, the baseline implementation team will closely coordinate with MAJU partners and their established networks.  A list of MAJU partner organizations and their geographic locations are available in Annex 1 of this document.


Through an open bidding process, TAF will select an organization to implement a baseline survey that will compile data for the project’s Monitoring and Evaluation (M&E) Plan.  The survey is intended to provide key information regarding access to justice issues faced by MAJU’s target groups. Depending on performance, the selected organization will have a competitive advantage and may also be selected to implement MAJU’s end-line Survey in 2021, which will be carried out through a similar selection process.

A.    Situation and Gender Analysis Research

·         A description of the challenges and opportunities regarding access to justice issues experienced by MAJU’s target groups;  
·         Gender analysis to identify the obstacles relating to gender integration and social inclusion;
·         Identifying gender roles and the dynamics;
·         Observations and data regarding how the above factors impact program activities and either inhibit or advance achievements; and
·         Assessing the capacity of CSOs, including Legal Aid Organizations (LAOs), that work with issues related to the three components mentioned above and with MAJU target groups – mainly the organizations involved in MAJU’s network of partners. 

Specifically, for the research in Papua, the implementation team will be briefed by MAJU staff and will have access to a separate assessment conducted by MAJU in Papua.  The multiple activities to gather information about the work environment in Papua are critical for the design of MAJU initiatives. 

B.        Monitoring and Evaluation Framework and Research Indicators

In particular, the result of the baseline survey is to provide reference information to set the baseline value for many of the indicators in MAJU’s M&E Plan.  This information will also be used to set realistic targets for the Plan.  A sampling of the indicators and the type of information that needs to be obtained through the survey are as follows:

Information that needs to be acquired
Number of inviduals from target groups that receive legal assistance or victim’s assistance (pendampingan korban) with the support of the  MAJU program.
Related information that needs to be acquired (to set the targets):
a.    The number/type of  cases handled by  LAOs (legal aid organizations) and CSO partners for the past five years. Data must be disaggregated by gender and MAJU target group.  
b.   Number of women who received legal assistance relating to cases of violence and discrimination. 
c.    Number of in-coming requests for legal aid received by LAO and CSO partners during the last five years  (including cases that were not handled by MAJU partners or were referred to other organizations).  Data must be disaggregated by gender and MAJU target group.
The number of forest dependent indigenous people (Papua only) and CSO staff that receive awareness training and support to understand the community’s rights to manage and protect the forests where the community resides.
Related information that needs to be acquired (to set the targets):  
a.    Number of community and estimated forest dependent populations in MAJU program locations in Papua – the LESTARI project area of Cyclops
b.   The distribution of the forest dependent people where MAJU will be active – the LESTARI Project area of Cyclops   
c.    The number of CSOs and CSO staff located in the Cyclops area
d.   The distribution of CSOs at the district level in the Cyclops area
The numbers of Legal Aid Organizations (LAOs) that are accredited or have had their accreditation improved after receiving support from MAJU.  
Related information that needs to be acquired (to set the baseline value and targets):
a.    The number of LAOs in each of MAJU’s target locations where legal assistance is provided, both for LAOs that are already accredited or not yet accredited; or those that have had their accreditation revoked. The data for organizations that are already accredited is available in the BPHN’s website, but the number of LAOs that are not yet accredited has not yet been officially published   
b.   Partners’ accreditation score based on BPHN’s assessment for 2015/2016

Increased percentage of the reimbursement amount received by CSO partners from the BPHN for the purpose of litigation and non-litigation legal aid assistance. 

Related information that needs to be acquired (to set the baseline value and targets):
a.       Reimbursement amounts received by partners since accredited by BPHN.    
b.      Challenges
c.       Factors that contribute to the increase of reimbursement
There are around 30 indicators in the M&E Plan.  This baseline survey primarily focuses on half of the indicators.  The complete  list of the indicators, the results framework, and other relevant information will be made available during contract negotiations.   



The output of this activity is the baseline report and completed M&E indicator tables which will include the objectives mentioned above and will be submitted in English.  The report, in its entirety, should not exceed 7500 words, excluding annexes. The deadline for the submission of the report is outlined in the below schedule of events. 


26 July 2016
Tender announcement
26 July
– 8 August 2016
Proposal shall be received no later than 5 PM
9 August 2016
TAF Tender Selection Panel
15 August 2016
Tender Winner Announcement
15 August
– 22 August 2016
Coordination with TAF for contract preparation and presentation on research methodology to TAF
23 August 2016
Submission of research design document and budget to TAF
29 August 2016
Submission of the Final Research Design and budget to TAF
1 September 2016
Draft Contract to be approved by USAID*
7 September 2016
Signing of the Contract *
7 September
– 7 November 2016
Baseline Research implementation*
 21 November 2016
Baseline Research Report submitted to TAF*
   * the final schedule may change depending on USAID approval, and implementation and reporting timeframes may be adjusted to reflect a shorter timeframe


The selected organization will provide the methodology for the survey.  The basic elements of the methodology to be used in the survey should be included in the submission documents.  The final methodology approach is subject to TAF approval.     


1.      Time Before the COB (5 pm) on August 8, 2016, please submit an email containing a proposal and other documents required by point 3.

2.      Email – Submission via email shall be addressed to: and The following text must be written on the subject of the email: [BASELINE RESEARCH MAJU – Name of the Team / Organization]

3.       Content of the Email Your cover letter should describe why your team is an excellent choice for the job, and please include three references that can comment on your suitability for this position.  The team selected to conduct the baseline survey will have the following characteristics:
a.      At least five years of experience conducting baseline research, including community surveys (fact to face interviews) and focus group discussions. We expect the core team to consist of at least three members and one member must have experience with gender integration and social inclusion;
b.      Excellent track record of high quality research planning and execution, preferably on topics relevant to MAJU;
c.      Fluency in Bahasa Indonesia and English, and experience working in a bilingual environment;
d.      Demonstrated experience interviewing marginalized or vulnerable communities or individuals, particularly one or more of the MAJU target groups;
e.      CVs of the core team members;
f.       At least three references – mentioned above
g.   Detailed budget not exceeding IDR 520,000,000

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