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Sunday, August 7, 2016

RFP : Tele-fundraising Project for YSTC

YAYASAN SAYANGI TUNAS CILIK
Tele-fundraising Project


Yayasan Sayangi Tunas Cilik Partner of Save the Children Indonesia will launch a campaign to engage individual donor and has prepared a series of fundraising campaign which one of the techniques is using telemarketing that is proven effective as a way to connect with donors. We want to start a 3 months’ test of telemarketing starting September 2016 to raise fund and at the same time to retain donors. Based on survey, the result is positive and promising for NGO. Thus Yayasan Sayangi Tunas Cilik would like to establish a 3 months’ contract with a professional telemarketing company to support fundraising activities.

Objective

To provide a prospect appeal for acquisition tele-fundraising which is call the list of database non-donating supporters (i.e. e-news subscribers) and invite them to become Yayasan Sayangi Tunas Cilik Partner of Save the Children monthly donors.

Task and Responsibility

For telemarketing agency:
  • The agency to recruit and train tele-fundraising team including agents, team leaders, quality assurance staffs and back-office administration staff, on behalf of Yayasan Sayangi Tunas Cilik Partner of Save the Children in order to meet the objectives.
  • The agency to set up proper call center completed with technical system for data security, import, export and analysis as approved by Yayasan Sayangi Tunas Cilik Partner of Save the Children.
  • Yayasan Sayangi Tunas Cilik Partner of Save the Children Fundraising unit to train the call center team on Yayasan Sayangi Tunas Cilik Partner of Save the Children mission, programmers, etc.
  • The agency and Yayasan Sayangi Tunas Cilik Fundraising unit will develop together tele-fundraising script.
  • The tele-fundraising team then will do the tele-fundraising services as highlighted under point 2 based on Yayasan Sayangi Tunas Cilik requests.

Deliverables:
  • Bring and convert monthly donors using credit card payment
  • Performance will be evaluated monthly base on the agree KPI’s to determine next month steps and improvements required to the services
  • Sending daily monitoring call report and monthly performance evaluation report.

Time Frame
           Advertising                                            : 2-15 Augustus 2016
           Procurement committee meeting        : 16-18 Augustus 2016
           Contract preparation                            : 19-21 Augustus 2016
           Contract                                                : 3 Months (September-November 2016)

Qualifications & Experience required:
  • Call Center / Telemarketing companies specialized in acquisition/cross selling for minimum of 5 years- experience in Indonesia
  • Has proven track record of success in doing acquisition call in Indonesia.
  • Preferably has the experience of doing telemarketing in banking industry such as credit card and hotel industry such as membership in Indonesia
  • Has experience in fundraising operation (maintain donor database) in Indonesia and or other countries will be advantage
  • Offering a low risk financial which to Yayasan Sayangi Tunas Cilik mitra dari Save the Children Indonesia

Proposal must contain:
A.     Technical Proposal:
-        The proposed strategy and creative concept for completion of the work
-        The proposed implementation/execution plan in the Terms of Reference;
-        Supplier profile, including registration/incorporation documents, experience and client list. 
B.      Price proposal:
-        An all-inclusive rate per person/day.
-        Other costs, if any, indicating nature and breakdown.
-        A summary of the total cost for the Facility operation support including work station, hardware, telephony infrastructure, system,
     application, premises, etc.
-        A proposed schedule of payments.

For detail information please visit : http://www.savethechildren.or.id/about-us/careers and for interested firm can submitted the proposal to procurement.indonesia@savethechildren.org before 15  Augustus 2016 - 5PM With subject: “Tele-fundraising YSTC – Proposal”

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