Seeking for Proposals – MAMPU Indonesia, Panel Arrangements for Services (Multiple) in Phase II

Seeking for Proposals – MAMPU Indonesia, Panel Arrangements for Services (Multiple) in Phase II.

Cowater International Inc. is a Canadian private-sector international development and management consulting firm, with experience managing and implementing projects in more than 60 countries worldwide. Cowater is the Managing Contractor for the “Empowering Indonesian Women for Poverty Reduction” Program or “Maju Perempuan Indonesia untuk Penanggulangan Kemiskinan” (MAMPU) Program funded by the Australian Government’s Department of Foreign Affairs and Trade (DFAT).

The MAMPU Program supports networks and inclusive coalitions of women’s and gender-interested organisations, and parliamentarians (the MAMPU partners) to influence government policies, regulations and services, and in selected private sector arenas. Ultimately, this work aims to improve the access of poor women in Indonesia to critical services and programs.

To support the ongoing implementation of the MAMPU Program in collaboration with the national and local partners and stakeholders of the program, Cowater is seeking to establish standing offer arrangements (or “Panel”) in multiple service categories with both individuals and firms who possess a wide range of skills, capabilities, and areas of expertise.

Cowater will use a ‘Panel’ as its preferred sourcing method to support delivery of the MAMPU program to 2020.

Please note that bidding on this Standing Offer tender will not disqualify firms/individuals from also bidding on subsequent tenders.

International and national individuals/firms with the requisite technical expertise/skills are encouraged to apply to one or more of the following service categories:

• Focus Area One: Organisational Strengthening
• Focus Area Two: Analysis, Action and Advocacy
• Focus Area Three: Networking and Learning
• Focus Area Four: Partner and Parliamentary Linkages
• Focus Area Five: General Program Management

What is a Standing Offer Panel?

A Standing Offer is an agreement that sets out the terms and conditions under which a Supplier agrees to supply goods and/or services for a specified period of time.

The Deed of Standing Offer (the agreement) includes standard contract terms and conditions, the broad scope of services to be provided by the Supplier, pre-negotiated management fees and contact details of the Supplier. When MAMPU requires a particular service it will issue a Request for Quote to panel members. If the supplier accepts the job MAMPU will then issue a Service Order detailing the exact nature of the requirement. The issue of the Services Order creates a contract between MAMPU and the Supplier on the terms and conditions specified in the Deed of Standing Offer. Each Services Order is a separate contract.

Standing Offers are an efficient and preferred method for engaging Suppliers because they:

• Offer a wide choice of Suppliers that have been pre-screened and selected through a competitive open tender process which ensures value for money;
• Provide streamlined access to Suppliers through the use of a standard, simple agreement template (Services Order);
• Allow staff to efficiently and quickly source Suppliers;
• Reduce procurement lead time allowing flexible and rapid responses to changing requirements for aid program services; and
• Reduce internal transaction costs for staff, contributing to efficiency and facilitating an increased focus on tasks which contribute to value for money in the aid program.

Click on the following link below to see more details for each category

(Link to see the Terms of Reference)

General Selection Criteria - Individuals:

• Includes individual applicants (applicant is not applying as part of a legal company, organisation or firm. Can include ‘sole traders’.)
• Demonstrated experience and expertise in the selected service category;
• ‘Senior’ level (min. 10 years of relevant work experience) and ‘intermediate’ level (min. 5 years of relevant work experience) consultants preferred;
• University degree in a relevant field;
• Experience working on DFAT or other donor-funded programs considered an asset;
• Strong oral and written communication skills in English and/or Bahasa Indonesia; general proficiency in oral and written English or Bahasa Indonesia is required. 

General Selection Criteria – Organisations:

• An Organisation/Firm is two or more people applying under a single “corporation or trading entity’.  The applicant organisation/firm must be legally recognized (such as PT, Yayasan, Inc. or P/L etc.)
• Demonstrated experience and expertise in the selected service category;
• ‘Senior’ level (min. 10 years of relevant work experience) and ‘intermediate’ level (min. 5 years of relevant work experience) consultants preferred;
• Experience working on DFAT or other donor-funded programs considered an asset;
• Strong oral and written communication skills in English or Bahasa Indonesia; general proficiency in oral and written English or Bahasa Indonesia is required

To Apply:

Cowater invites interested individuals/firms to express interest to one or more of the above service categories.

Individuals

1. CV and covering letter outlining your suitability to provide the required services;
2. Nominate which Panel Category you are applying for (you may nominate more than one category if skills are relevant and match different panel categories);
3. If applicable write your Australian Remuneration Framework Category and Level (only applicable to foreign nationals);
4. Do not add more than one CV to your application – note that individuals can NOT add other individuals to their Request for Quote proposals at a later date.
5. Daily fee rate – you must include your daily rate in Australian Dollars or Indonesian Rupiah (not in US dollars); Cowater reserves the right to negotiate proposed rates prior to selecting/confirming individual consultants.
6.  and
7. A list of contact numbers and names of three (3) referees.

Organisations/Firms

1. Nominate which Panel Category your organisation is applying for (you may nominate more than one category if your organisation’s skills are relevant to and match different panel categories);
2. Submit a brief organizational profile outlining relevant organisational experience
3. Provide CVs of proposed key consultants to undertake assignments (include at least two professional referees for each CV). Do not list more than 5 key consultants per panel category in your organisation’s application. For example you may submit 5 CVs for Focus Area One and an additional 5 CVs for Focus Area Three.  Organisation applicants are ALLOWED to add non-listed consultants to any Request for Quote proposals at a later date.
4. Daily fee rates for proposed consultants (only include the rate claimed for the consultants – do not include overheads, travel costs, management fees, profit margins etc. etc.). Daily rates offered need to be in line with local market conditions for local applicants and be within the limits set by the ARF for foreign individuals and organisations. Cowater reserves the right to negotiate rates prior to selecting/confirming individual consultants that form part of a firm/organisation’s proposal.
5. Organisational management fees (written as a % rate) – Applicants must ensure Management Fees DO NOT exceed a reasonable rate. MAMPU will assess rates at 5% or less as ‘strong’, 5-10% as ‘medium’ and rates that exceed 10% as ‘weak/poor’.

Applications will be evaluated on a 70/30 (technical/financial) basis.

Please send all applications to nandriasih@mampu.or.id with the title “Panels – Category X” (eg. Panels – Category Focus Area One) by Friday, September 9^th, 2016. Only short-listed candidates will be contacted. Cowater is an equal opportunity employer.

Cowater intends to undertake panel evaluation and selection by the end of September 2016. Cowater aims to have panel Standing Offer Agreements in place by the end of October 2016.

Australian Aid – Managed by Cowater International Inc. on behalf of The Australian Government

MAMPU - Empowering Indonesian Women for Poverty Reduction Setiabudi Atrium, 3^rd Floor,  Suite 306  Jl HR Rasuna Said, Kav 62, Jakarta  12950   INDONESIAW: www.mampu.or.id
T : +62 21 521 0315 / 0321 / 0337 F: +62 21 521 0339
Australian Aid - Managed by Cowater International Inc. on behalf of The Australian Government

MAMPU - Empowering Indonesian Women for Poverty Reduction Setiabudi Atrium, 3^rd Floor,  Suite 306  Jl HR Rasuna Said, Kav 62, Jakarta  12920   INDONESIAW: www.mampu.or.idT : +62 21 521 0315 / 0321 / 0337 F: +62 21 521 0339Australian Aid - Managed by Cowater International Inc. on behalf of The Australian Government