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Tuesday, August 9, 2016

Vacancy Partnership Accompaniment Officer in Jakarta

Partnership Accompaniment Officer (Jakarta)
 
Caritas Australia is seeking a committed and dynamic Indonesian national to fill the position of Partnership Accompaniment Officer.  The Partnership Accompaniment Officer is responsible for managing the day to day implementation of Caritas Australia’s Indonesia program in-country. He/she works in close collaboration with the Project Coordinator, Indonesia (based in Sydney) to strengthen Caritas Australia’s program quality, effectiveness and learning in Indonesia in line with the Agency’s Strategic Directions 2013-2018 and Integral Human Development Framework.
 
This position will support program management of both community development and emergency response activities undertaken by Caritas Australia’s partner organisations in Indonesia. The Partnership Accompaniment Officer supervises one direct report.
 
The position will be based within Caritas Indonesia KARINA KWI offices in Matraman Jakarta. 
 
Remuneration
IRD12,500,000 base salary per month plus 13th month allowance plus employer contribution to social security and insurance. The employee will be responsible to arrange his/her own social security and insurance plans, and make applicable payments.
 
The Organisation
Caritas Australia is the Catholic agency for international humanitarian relief and development in Australia. Through effective relationships with the Church, partners and communities in Africa, Asia, Latin America, the Pacific and Australia, Caritas Australia helps to end poverty, promote justice and uphold dignity. Our programs promote the good of every person and of the whole person, regardless of people’s religious, political or cultural beliefs. We envisage a world in which children, women and men most vulnerable to extreme poverty and injustice are agents of their own change and architects of their own development.  Further information on the organisation and it’s work can be found at www.caritas.org.au
 
How to Apply
Refer to the Position Description attached for full selection criteria. Interested candidates should submit their CV and application letter addressing the selection criteria to Caritas Australia by email: jobs@caritas.org.au. Please put “Indonesia” in the subject line of your email.  Queries about the position can also be sent to this email addressClosing date for applications: 5pm (Sydney local time) on 31 August 2016. 
 
Caritas Australia is an Equal Employment Opportunity (EEO) employer and recognises the personal dignity and rights of children towards whom it has a special responsibility and duty of care and respect.
 
 

POSITION DESCRIPTION
 
POSITION
Partner Accompaniment Officer–Indonesia
LOCATION
Jakarta, Indonesia
REMUNERATION
 
Base monthly salary, plus pension, insurance, 13th month allowances
 
REPORTS TO
Program Coordinator Indonesia and Philippines
FULL/PART TIME
 
Maximum Term Contract to 30/6/2018
HOURS PER WEEK
37.5 hours
AUTHORISED BY
Head of Human Resources / Manager SE Asia
DATE ISSUED
2008

 

Organisational Environment

Caritas Australia (CA’s) is the Catholic agency for international humanitarian relief and development in Australia. Through effective relationships with the Church, partners and communities in Africa, Asia, Latin America, the Pacific and Australia, Caritas Australia helps to end poverty, promote justice and uphold dignity. Our programs promote the good of every person and of the whole person, regardless of people’s religious, political or cultural beliefs. We envisage a world in which children, women and men most vulnerable to extreme poverty and injustice are agents of their own change and architects of their own development.
 
The Indonesia program has been in existence since the 1970’s.  The program has undergone constant change to meet the changing socio-political landscape and changing of development needs and priorities. The current strategy focuses on reaching the poorest of the poor through aid and development partnerships with both church and secular local organizations across the archipelago.  While many of the programs’ main focus is sustainable agriculture the major objective is to equip poor families with knowledge and systems to increase their economic well-being and resilience in innovative and environmentally sustainable ways, also to improve health and disaster preparedness among poor rural families.
 
 

Position Impact

The Indonesia Partner Accompaniment Officer is responsible for frontline representation and managing the day to day implementation of CA’s Indonesia program in-country. This comprises management of capacity building activities, and monitoring and evaluation of partner programs.
In line with CA’s Strategic Directions period 2013-2018 and its associated funding cycle, this position has a 2 year focus.  The Indonesia Partner Accompaniment Officer has further responsibility during the period to 30/6/2018 for CA’s emergency response portfolio, through capacity building in Disaster Risk Reduction and Management, and liaison with CA’s Humanitarian and Emergency Group during any emergencies. The Indonesia Partner Accompaniment Officer supervises one direct report, the Administration and Communications Officer (part time position).
 
 
Challenges of this role include:
·          Maintaining strong relationships with partner organisations and the communities they serve, across a wide geographic area
·          Facilitating emergency response activities while maintaining support to partners’ regular programs
 
The position is based in the office of Caritas Indonesia KARINA KWI in Jakarta but will require regular visits to partner organisations across the country.
 
 

Primary Objectives /Job Environment

The Partner Accompaniment Officer is CA’s representative in Indonesia.  He/she works in close collaboration with the Project Coordinator, Indonesia based in Sydney to strengthen CA’s program quality, effectiveness and learning in Indonesia in line with CA’s Strategic Directions 2013-2018 and CA’s Integral Human Development Framework.  During the applicable Strategic Directions period and its associated funding period the primary objectives are:
  • Development and implementation of CA’s Indonesia program, with a focus on program quality and effectiveness, partner capacity building and learning, and program monitoring, reporting, accountability and risk management
  • Supporting the development and implementation of the regional strategic plan and identifying potential new initiatives and /or partners
  • Strengthening relationships with Caritas Indonesia KARINA KWI, other Catholic agencies and the broader church community
  • Strengthening relationships with the Indonesian government, Australian government via DFAT in Jakarta and the Australian community in Indonesia

 

Major Accountabilities

 
1.    Program Management
·           Monitor the implementation of the Indonesia Program including development and oversight of the Indonesia Program budget and ensuring adequate project reporting
·           Manage the program cycle including program and partner appraisal, monitoring and evaluation internal and external reporting which is focused on outcomes and change in peoples’ lives.
·           Mentor partners, Caritas Indonesia KARINA KWI and diocesan organisations and support their institutional strengthening, including helping them to build their networks.
·           In coordination with Caritas Australia Humanitarian Emergencies Group (HEG), coordinate CA’s support to Caritas partners in responding to natural disasters in Indonesia.
·           Provide support to partners in terms of technical assistance and capacity building related to humanitarian emergencies.
 
2.    Program Quality
·           Ensure projects are regularly monitored and reviewed to assess the quality of implementation and check progress against targets. Provide advice on implementation issues, and advise partners on course corrections required to ensure that program objectives are met. This would also include facilitating program evaluations to determine the wider impact of partner projects and programs.
·           Ensure that partner projects are reaching, benefiting and empowering the poorest, marginalised and vulnerable in supported communities.
 
 
3.    Networking and Representation
·           Represent CA in appropriate Church and government meetings.
·           Foster and develop strong networks with other CI agencies in Indonesia, including but not limited to leadership in the core group.
·           Develop and support local church and NGO networks in Indonesia.
·           Participate, where possible, in appropriate government and NGO meetings relating to Indonesia.
 
 
4.    Resource Management and Reporting
·           Manage funds allocated to CA’s capacity building activities for its partners
·           Ensure partners meet all contractual obligations (reporting, funding acquittals)
·           Supervise in-country consultants for evaluations, audits and other designated activities.
·           Complete all required reporting including DFAT-ANCP, monitoring trips and submit to CA Sydney office within agreed deadlines
 
 
5.    Agency /Team responsibility
·           Ensure that sensitive issues internal to Indonesia are communicated appropriately to the Sydney office.
·           Contribute where practical to discussions within the International Programs team on emerging themes, learnings, best practice and strategic planning.
 

 

Key Working Communications

Internal
External
Manager South East Asia, Sydney
Partner organisations
Project Coordinator, Indonesia, Sydney
Caritas Indonesia KARINA KWI
Humanitarian Emergency Group, Asia Coordinator, Sydney
Indonesian and Australian Government representatives

 

Decision Making/Reasoning

The Partner Accompaniment Officer has decision-making autonomy for day-to-day CA activities and supervising the Administration and Communications Officer. For all other aspects, decision- making must be done in consultation with the Project Coordinator, Indonesia and the South East Asia Manager in Sydney.

 

Program and operational decisions are to be made in accordance with parameters set out in:

o   Caritas Australia Strategic Directions 2013 – 2018.
o   Caritas Australia’s Agency and International Program Operational Plan.
o   Principles of Catholic Social Teachings.
o   CA’s Integral Human Development Framework.
o   Relevant ACBC and Agency policies, guidelines and codes of practice applicable to the sector.
o   DFAT relevant policies and guidelines where applicable.
o   South East Asian Plan 2013-2018
 

Knowledge, Skills and Experience (selection criteria)

The successful candidate will demonstrate and provide examples from their professional experience of the following essential skills;
 
Essential
  • At least 5 years work experience in community development and emergency response management within the international aid and development sector, ideally with Church based agencies and local organisations.
·         Proven experience with community development methodologies and the understanding of strategies for working with the poorest, marginalised and most vulnerable.
·         Experience managing development funds including submitting proposals, reporting on and acquitting of funds.
·         Demonstrated experience in the capacity building, mentoring and training of local staff and organisations in program and organisational development. Able to provide advice and support without assuming control.
·         Excellent communication skills, both oral and written, in both Bahasa and English, including the ability to convey ideas clearly and succinctly, write and edit analytical reports, facilitate discussions and stimulate critical thinking
·         Relevant tertiary qualifications.
·         An understanding of and willingness to work within the Catholic ethos.
 
 
Desirable
·         Familiarity with the Not-For-Profit and the Catholic sector.
·         Experience working with the Indonesian Catholic Church network.
·         Familiarity with the Australian Council for International Development (ACFID) Code of Conduct.
·         Knowledge and experience in at least one of the following sectors: water and sanitation, rural development, HIV and AIDS, health promotion, emergency response, environmental issues.
 
 

Risk and Work Health and Safety

The incumbent must:
·         Observe safe work practices in accordance with training and instruction given and report any risk to your immediate supervisor.  Risks arising in the workplace may be financial, site, task or person specific or related to safety.
  • Comply with Australian Catholic Bishops Conference (ACBC) and Caritas Indonesia- KARINA KWI corporate workplace health and safety practices.
·         Identify, report and where appropriate, action risks/hazards in order to eliminate or mitigate against the risk recurring.
·         Participate in the consultative processes provided by the organisation.
 

Additional Information

·         The successful candidate must have and maintain the right to work in Indonesia.
·         Ongoing appointment to this position is dependent upon successful completion of a National Criminal History Check and a health check.
·         Adherence to Caritas Australia guidelines, policies and procedures is required.
·         Awareness of EEO and equity issues in international development as well as Caritas Australia.
·         Commitment to participate in initiatives that foster workplace relations (e.g. Performance and Development Reviews, KPIs, staff meetings).
 
 
Focus Competencies
Integrity
Behaves Ethically and Professionally: behaves ethically and professionally, particularly with respect to staff and stakeholders and with own stewardship responsibilities.
Trustworthy: operates with transparency, honesty and good motivation; keeps promises and commitments made to others.
 
 
Learning Agility
Seeks out and rapidly picks up new ideas, knowledge and techniques and quickly sees broader applications; acts to facilitate adoption of productive new technology; disciplines self to stay on top of and self-sufficient with new technology in the workplace.
 
 
Accountability
Deliver Results: deliver agreed performance outcomes; track, measure and report on performance; meet budgets, timeframes and standards; acknowledges when in the wrong or has made a mistake and takes restorative action.

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