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Sunday, August 7, 2016

[Vacancy] Videographer for Construction Training

Terms of Reference (TOR)
 
Videos for Construction Training

 
Table of Contents
 
I. INTRODUCTION & BACKGROUND
II. OBJECTIVES & CONTENT
III. SCOPE OF WORK
IV. DELIVERABLES
V. TIMELINE
VI. BUDGET 
VII. MINIMUM APPLICANT QUALIFICATIONS / SKILLS
VIII. PROPOSAL SUBMISSION / CONTACT
 
 
I.            INTRODUCTION & BACKGROUND
 
About Water.org
Water.org has been at the forefront of developing and delivering solutions to the water crisis for more than two decades. Founded by Gary White and Matt Damon, Water.org challenges the traditional approach by pioneering innovative, community-driven, and market-based solutions to ensure all people have access to safe water and sanitation; giving women hope, children health, and communities a future. Water.org has positively transformed the lives of more than three million individuals in Asia, Africa, Latin America, and the Caribbean by providing access to safe water and improved sanitation. Water.org’s headquarters is in Kansas City, Missouri, USA.

Approach
Water.org empowers people to take action and deliver solutions that accelerate progress and impact. The approach ranges from building and rehabilitating wells and toilets to pioneering market‐based approaches such as WaterCredit. Its work is comprehensive and demand‐driven – communities know what solutions will work best for them in the long‐term – and rooted in local technologies and innovations. Water.org works in partnership with local non-governmental organizations and microfinance institutions to achieve its objectives. The construction training videos will focus on providing visual guidance to local masons on how to build proper water and sanitation facilities.

WaterCredit Initiative
WaterCredit empowers those living in poverty to gain access to affordable credit to meet their own water and sanitation needs. This comprehensive initiative puts microfinance tools to work in the water and sanitation sector.

II.            OBJECTIVES & CONTENT
This TOR has been prepared with the aim of engaging third party consultant for periodic to produce construction training videos to be used as training materials for local masons of Water.org MFI partners.

III.            SCOPE OF WORK
Based on the provisions and details of these TOR, Water.org will contract with the Consultant to perform the WASH Access Orientation” (WAO) Video), “Mason Instruction Guide” (MIG) Video, “Quality Control” (QC) Video, and “Operation and Maintenance” (O&M) Video following main tasks:
(1)    Task 1: Prepare “storylines” of WAO, MIG, QC, and O&M Videos. List of water and sanitation facilities to be covered is as follows:
1.       Water facilities
a)      Water connection
b)      Borewell
c)       Tubewell
2.       Sanitation facilities
a)      Latrine (type TBC): Pit latrine or Ventilated improved pit (VIP) latrine or Pit latrine with slab or Composing toilet
b)      Toilet
1)      Superstructure
-          Model 1: Concrete
-          Model 2: Concrete with additional features e.g. tiling
2)      Mid-structure
3)      Substructure
-          Septic tank model 1: Molding
-          Septic tank model 2: Fiber glass/plastic biofilter
-          Septic tank model 3: Concrete hollow block
-          Septic tank model 4: Concrete ring beam
The Consultant shall present the mentioned storylines above to Water.org and Water.org MFI partners. The storylines shall describe the various segments of the video and what will each segment contain. All four videos should be in high definition (HD) video.  
The WAO Video should at least cover following features:
a)      Describes the extent of access to water and sanitation services based on statistics and recent studies.
d)      The basic script will be provided by Water.org and such basic script shall be improved and fleshed out by the Consultant. Such storyline and script will be used by the Narrator talent.  
b)      There is a voice over and light music in the audio part of the video.
c)       Shall utilize the photos to be provided by Water.org and other footages that can be obtained by the Videographer Consultant from various sources, including fresh footages taken in rural and urban areas. 
d)      Should not be longer than 10 minutes.
The MIG Video should have the following basic features:
a)      Should contain technical information on proper construction method and procedures but presented in a simple manner for non-engineers and scientists;
b)      There should be a Narrator who shall explain the construction process. The language of the Narrator should be in Bahasa, but a few sections of the video may have some English translations; A “Master Mason Trainer” shall work with the Narrator, in describing the construction process.
c)       Be designed for practicality and should be understood easily by ordinary masons (who usually have little formal education). The construction process shall be explained clearly, with step-by-step procedure, explaining the reasons for each step.
d)      Should describe clearly the step –by- step procedure for building water and sanitation facilities, following the specifications prepared by Water.org MFI partners. 
e)      The Narrator should explain the reasons why there is a need for a well-constructed septic tank that conforms to minimum standards and explaining the benefits of having a sanitation facility for the health and convenience of the family
f)       Besides footages, the video should include pictures, diagrams and charts, that are all essential in understanding how to construct the toilet facility. It should include 3 to 4 pictures of fully constructed toilet facilities, with brief positive testimonies or statements from happy owners.
g)      As much as possible, the length of the MIG Video should be limited to 60 minutes only, but if necessary, and upon prior approval of Water.org, the length can be as long as 90 minutes maximum. Detailed length of each instruction guide is estimated as follows:
-          Water facilities (15 mins): Water connection – 5 mins, borewell – 5 mins, and tubewell – 5 mins.
-          Sanitation facilities (35 mins): Latrine – 5 mins, Toilet model 1 – 5 mins, toilet model 2 – 5 mins, septic tank model 1 – 5 mins, septic tank model 2 – 5 mins, septic tank model 3 – 5 mins, and septic tank model 4 – 5 mins.
The QC Video should at least cover following features:
a)      Should contain technical information on how to check key check points of good quality of each type of constructed water and sanitation facilities but presented in a simple manner for non-engineers and scientists;
b)      Should describe clearly the features of key check points of good constructed facilities compared to poor constructed facilities. Recommend and demonstrate how to avoid such mistakes in construction following the specifications prepared by Water.org MFI partners. 
c)       There should be a Narrator who shall explain the QC process. The language of the Narrator should be in Bahasa, but a few sections of the video may have some English translations; A “Master Mason Trainer” shall work with the Narrator, in describing the QC process.
d)      Should not be longer than 10 minutes.
The O&M Video should at least cover following features:
a)      Should contain technical information on proper O&M method, procedures, possible operators and expected time of O&M but presented in a simple manner for non-engineers and scientists;
b)      There should be a Narrator who shall explain the O&M. The language of the Narrator should be in Bahasa, but a few sections of the video may have some English translations; A “Master Mason Trainer” shall work with the Narrator, in describing the O&M process.
c)       Should not be longer than 5 minutes.
After the approval of the WAO, MIG, QC, and O&M storylines, and after due consultation with the Master Mason Trainer, the Consultant shall prepare detailed “scripts” which are essentially a list of the key topics or messages that will be mentioned by the Narrator in each of the segments. The Consultant shall furnish both Water.org and Water.org MFI partners a copy of the written scripts.
(2)    Task 2: Tape for the WAO, MIG, QC and O&M Videos and present drafts of the videos
The taping for the MIG, QC, and O&M Videos shall be done in a rural area, and which will be determined during the planning phase. Water.org MFI partners shall arrange the places of clients or households where the actual water connection and toilets will be constructed, arrange financing and procurement of materials and local laborers. The places will be in the same municipality. The Consultant shall arrange to secure at least one Master Mason Trainer, who will describe and narrate how the construction is done and cost of Master Mason Trainer shall be included in the proposal. The Consultant shall bring his video crew to videotape and record the construction work of the nine water and sanitation facilities. 
The Consultant shall hold scheduled meetings with Water.org MFI partners and Water.org to present drafts of the videos and gather comments and feedback. The first drafts of the MIG, WAO, QC, and O&M Videos shall be reviewed by the representatives of Water.org MFI partners and Water.org; changes shall be made to the four videos based on the comments provided. Water.org could give up to two rounds of comments.
(3)    Task 3: Pre-test of the videos
There shall be a Pre-test of the MIG video, where it will be shown to 6 local masons (2 in rural areas, 2 in peri-urban areas and 2 in urban areas), 6 Loan Officers (2 in rural areas, 2 in peri-urban areas and 2 in urban areas), and Water.org MFI partners’ WASH Team, in order to get their feedback. Based on the feedback obtained, further changes shall be made to the videos. Water.org MFI partners will take care of this Pre-testing work, and shall collect the feedback from those masons and loan officers. A Pre-test of the WAO, QC, and O&M Videos shall be done also by both Water.org MFI partners and Water.org.
(4)    Task 4: Final videos outputs
The final video outputs of these four videos shall be presented and submitted in compact disks and USB drives. Video formats are to be confirmed by Water.org. The Consultant shall also submit all raw video footages taken in the field.
(5)    Task 5: Edition of final videos outputs
Water.org will distribute the final videos to its MFI partners to test out the videos. It’s foreseen that more editions may be needed to make the videos fit to each local context or operating area of Water.org MFI partners. The Consultant shall present the final edited videos to representatives of Water.org MFI partners and Water.org; changes shall be made to the four videos based on the comments provided. Water.org could give up to two rounds of comments.
The Consultant may also recommend additional information beyond that outlined above, if the Consultant deems it necessary to achieve the stated purpose of the four videos.

IV.            DELIVERABLES AND PAYMENTS

Deliverables
% of Installment
Upon contract signing 
15%
Task 1: Prepare “storylines” of WAO, MIG, QC, and O&M Videos.
25%
Task 2: Tape for the WAO, MIG, QC and O&M Videos and present drafts of the videos
Task 3: Pre-test of the videos
30%
Task 4 & 5:Final videos outputs and Edition of final videos outputs
30%
 

V.            TIMELINE

Expected Timeline
The approximate time requirements for the activities (after agreement signed) are as follows:
 
Task 1 - 5
 
Task 1
3 weeks
Task 2
6 weeks
Task 3
1 weeks
Task 4
6 weeks
Task 5
4 weeks
Total timeline
20 weeks*
·         Total timeline after contract signing.
 
Key Dates
 
Consultant’s Proposal due to Water.org
August 20th, 2016
Proposal Review and Consultant Interviews
August 21st – August 30th, 2016
Contract Negotiation, Finalization of Agreement, and  Engagement Begins
September 1st - September 9th , 2016
Draft “storylines” of WAO, MIG, QC, and O&M Videos.
September 10th – September 30th 2016
Draft tapes for the WAO, MIG, QC and O&M Videos and present drafts of the videos
October 1st  – November 11th, 2016
Pilot, testing and evaluation
November 12th – December 30th, 2016
All Final Deliverables due to Water.org
January 27th, 2017
 

VI.            BUDGET      
A proposed budget shall be included with the Consultant’s submission, and the final budget approval shall be fixed and not subject to negotiation.  A sample budget template is provided below.  The Consultant shall provide budget information either in this format, or in a manner that includes similar details.  All taxes should be included in the budget.  The Consultant shall be responsible for payment of all taxes. All amounts shall be presented in IDR.  Budget notes are encouraged.  
 
 
ACTIVITY
Planned Activity Dates
Estimated Person-days
Personnel Expenses
Unit Cost
Total
 
 
 
 
 
 
 
 
 
 
Activities - Total
 
 
 
 
Other Engagement Expenses
No. of Trips (travel)
No. of Persons (travel)
Unit Cost
Total
Travel
 
 
 
 
Flights
 
 
 
 
Train
 
 
 
 
Auto/Other
 
 
 
 
Communication
 
 
 
 
Supplies
 
 
 
 
Taxes
Type of Tax
Tax %
 
 
Total – Other Expenses
 
 
 
 
Grand Total
 
 
 
 

 
VII.            MINIMUM APPLICANT QUALIFICATIONS / SKILLS
Applicants may be individuals, groups of individuals with a designated team lead, or firms. Applicants must have at a minimum the following qualifications:
 
1.       Proposed staffing plan includes at least one graphic designer/camera man and one civil engineer. Preferably fluent English speakers
2.       Demonstrated experience and familiarity with the water and sanitation sector
3.       Deep understanding and knowledge about masonry and construction activities 
4.       Experience designing relevant communication and video materials (must be willing to show some example video outputs prepared for past customers)
5.       With graphic design skills preferred
6.       Willing to do taping in rural locations
 

VIII.            PROPOSAL SUBMISSION
 
Proposals including detailed work plan should be submitted to Pritta Basuki, Country WaterCredit Officer, at pbasuki@water.org 
no later than August 20th, 2016 noting “Videos for Construction Training” in the subject line.   Proposals submitted after this date will not be considered.

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