Wednesday, September 28, 2016

[Re-advertise] Request for Proposal - Evaluator for Mid Term Review - Indonesia Disaster Project


OXFAM is an International Non Governmental Organisation working across the world with a vision of just a world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.    

Vision for Indonesia
We envision an Indonesia where women are equal citizens and everyone can enjoy their rights even in times of shocks and disaster. Request for Proposal - Evaluator for Mid Term Review - Indonesia Disaster Project

I. Background
Oxfam has been implementing Disaster Risk Management programme in Indonesia since 2013 building on earlier program with similar objectives, target areas, and groups. The aim of the programme is to contribute to the Rights in Crisis Goal of the OXFAM in Indonesia Joint Country Analysis and Strategy (JCAS 2012-2015): “The poorest and most vulnerable Indonesians, in particular women will be better able to cope with a range of shocks, including economic and related shocks, human-made and natural disasters, and the negative impacts of climate change through their own capacities and through the support and services available to them in their immediate and wider communities”.   However, the programme also encompasses with the initial implementation stages of the new Country Strategy of 2015-2020 and has been supported by various donors such as Oxfam Australia, Oxfam GB, ANCP-AusAid (DFAT), and HPA-AusAid (DFAT).
In the proposal from 2013-2015, the programme has four Specific Objectives (SO):
  1. To strengthen the preparedness of Oxfam and partners to undertake effective and timely response to medium scale (Category 2) disasters (led by Oxfam) and category 3 disasters (led by partners)
  2. To support the development, documentation, and dissemination of innovative and strategic practices in building resilience to disasters at the community, partners, and the local government levels.  This SO is created to follow up of the Building and Deepening Resilience program, that will be ended in end 2013
  3. To increase the engagement of multiple stakeholders in accountable action based implementation of Disaster Risk Management
  4. To strengthen the capacity of Oxfam, partners, and government agencies to produce and/or utilize quality risk analysis and mapping.

2.        Purpose of the Mid Term review

This mid term review is intended to serve the following purposes:
a.        To meet accountability requirements for key contracts (ANCP and contribute to HPA)
b.        To assess progress towards intended long term outcomes
c.        To harness learning to inform the design and implementation of the program, moving forward
d.        To enable sharing of findings/ learning with partners and communities and provide a basis for them to feed into future iterations of the program

3.        Objectives

The objective of the external mid term review is to obtain and analyse evidence from the RiC programme to assess the effectiveness and appropriateness of the programme.  The mid term review will focus on:
  1. Program achievement in terms of Development Assistance Committee (DAC) evaluation criteria, i.e. relevance, effectiveness, efficiency, impact, and sustainability.  
  2. Improvements in disaster risk management policy and practice across relevant sectors in Indonesia, focusing on Oxfam’s specific contribution/ value add
  3. The strengths and weaknesses of the innovative works Oxfam has invested to the humanitarian system and resilience building in the country to make the work more effective and efficient

4.        Scope of Work

The scope of work for the external evaluators will be a set of activities contained in the methodology agreed by both the evaluators and Oxfam that include, but not limited to:
  1. Study the documents prepared by Oxfam team, discuss the core information with the Oxfam management team in reference to the documents, analysis and draw up pre-mid term review conclusion in relation to the objective of the mid term review;
  2. Elaborate and refine the proposed methodology for this mid term review
  3. Gather first hand information from the main stakeholders of the programme: Oxfam program managers and staff, CSOs’ partners program manager and staff, beneficiaries of the programs (communities –women, men, girls, and boys-, local government official, national government official, etc.) in various places in Indonesia: Jakarta for national stakeholders, NTB, NTT, West Sumatra, North Sumatra, Yogyakarta, and Central Java for wider stakeholders.  Note: not all areas will be targeted, instead Oxfam and consultant will determine jointly by random basis.  
  4. Analyze the collected information in line with the objectives and key questions outlined in this ToR, and formulate conclusions and recommendations to improve the program.  Note: all  mid term review data collection, analysis and reporting aligns with Oxfam’s Responsible Use of Data Policy. The evaluator should develop a ethics approach for the evaluation, integrate it across data collection and the whole process and  also document the ethics approach in the methodology
  5. Draft of the mid term review report, present to Oxfam management, refine it by responding to the management feedback and finally incorporate the management response in the final report.
  6. Facilitate the mid term review inception and findings validation workshop involving Oxfam staff and partner. Inception and workshop will be held by Skype call or meeting with local partners representative (depend on budget availability)
  7. Report Outline

The mid term review report MUST include the following sections and contents:
1.        Title Page
2.        Abbreviations/acronyms list
3.        Executive Summary (max 3 pages)
4.        The executive summary should (1) provide a short programme introduction (2) explain briefly the mid term review methodology (3) summary of the         finding (4) recommendations Table of Contents
5.        Programme Overview/ identification detail:
Programme Name
Start date
End date
Programme Value
Name of Implementing Partners and key stakeholders
Brief summary of programme, including evolved component of additional program activities

6.        Mid term review Methodology
7.        Mid term review Findings: specific section is required to elaborate the ANCP project findings
8.        Recommendations
9.        Annexes (all important documents used in the mid term review process such detailed description of the methodology)

5.        Time Frame Consultancy

 14 November - 13 February 2017

6.        Location

Jakarta, Bima, Kupang, Yogyakarta, Padang

7.        Budget

Oxfam will cover budget for:
a.        Team Consultant fee/number of days (30 days)
b.        Operational cost (travel, accommodation, communication and reporting, etc)  

8.        Guidance for Consultants

a.        To implement this evaluation, OXFAM expects to hire a main and assistance consultant.  The consultants will be selected through a competitive         bidding process.

b.        The criteria of consultant to be eligible for the bidding:
        1.        Evaluation/Research company/institutions,  NGOs, University c.q research institution, and  Group of individual evaluators;
        2.        Experienced in conducting similar evaluation which is proven by stating at least three evaluation titles in the cover letter;
        3.        Having enough capacity to implement this evaluation which is proven in the CVs of the evaluator showing to have managed similar                         evaluation on DRM.

c.        Period of evaluation completion is in line with time frame on the ToR (will be share further after short listing)

d.        The bidder is expected to propose the proposal price included all relevant expenses to the evaluation (fee for 30 working days, Operational cost,         field visit in Bima, Padang, Java, Kupang/Flores, Jakarta and other expenses related). This proposal price is written in the cover letter.

e.        Bidding Process. The bidding will be carried out in two phases:
        1.        Preliminary phase (short listing)
        In this phase, the selection is carried out to select maximum 3 bidders that are considered to be experienced and qualified enough in conducting         the evaluation.  The selection will be based on the cover letter, the CVs/resume, and the price proposed.  Therefore, the bidders are NOT expected to         send any proposal document, except for pricing only that is stated in the cover letter.

        2.        Selection phase
        In this phase, the shorlisted consultants are expected to submit the complete proposal of evaluation.  The selection is laid on the component of         methodology (including sampling method and data collection technique and analysis), the timeline to carry out the evaluation, and the pricing.            The selected bidders will be invited for interview for final selection.   The criteria of selection will be using point merit system.

f.        Explanation, OXFAM will provide session for explanation on the evaluation for the bidders who need clarification for the component of the                 evaluation.

g.        Important documents related, including as the project baseline, the umbrella proposal, annual review and planning documents, annual proposals,         and annual reports, will be provided for the shortlisted applicant only.

h.         The evaluator will deliver the following result in Bahasa Indonesia and English: Submitted documents for preliminary phase will be evaluated against the following criteria:
·        Demonstrated experience in effective coordination and implementation of evaluation project (at least 4 past studies in general with minimum 2 related /relevant subject matters);
·        Expertise and experience (at least 5 years) in designing research questionnaires, running focus group discussions, and collecting and analyzing data;
·        Overall quality of the application including strategic approach, workplan, budget as well as plausibility of schedule, comprehensiveness, writing style and analytical ability
·        Estimate budget allocation for overall assignments and resources

Documents should be submitted electronically by Friday, 30 September 2016 at the latest to with Evaluator for Mid Term Review - Indonesia Disaster Project as the subject of your email. For any further information and queries please email to Rosa Purba at
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