Post Title: Project Assistant for Supporting of Peat Restoration Agency (BRG)
Duration of contract: 6 months
Support for BRG
Program & Organizational Context:
Land and forest fires in 2015, mainly in peatland bring environmental and social impacts are enormous. Not only millions of tons of carbon released into the air, but the impact affects approximately 43 million people of Indonesia and neighboring countries are affected by smoke inhalation. Various sectors such as health, education and transportation getting significant impact. Minister for Environment and Forests said losses from land and forest fires have reached $ 50 M , while the social losses reached $ 8 thousand/ha. It is nationally affecting economic growth slowed in quarter 3. The fire is also growing because of the massive destruction of peatland due to human activities and companies that utilize peatlands for plantations, farming and timber industry.
In order to accelerate the recovery and restoration of the peatland hydrological function as a result of land and forest fires in particular, systematic, purposeful, integrated and comprehensive, the President of the Republic of Indonesia has established the Peat Restoration Agency through Presidential Regulation No. 1 of 2016. This body has the task of coordinating and facilitating restoration peat in seven provinces, namely Riau, Jambi, South Sumatra, West Kalimantan, Central Kalimantan, South Kalimantan and Papua , with a target of 2 million ha of peatland until 2020. BRG has the function among others to strengthen policy coordination and implementation of restoration of peat, socialization, education, mobilization, participation and community supports.
In 2016, BRG targeting 600,000 hectares of peat restoration in three provinces, four districts, namely Meranti Islands, Riau; Ogan Ogan Ilir and Musi Banyu Asin, South Sumatra and Pulang Pisau, Central Kalimantan). As a new institution that is structurally incomplete (there is a new head of BRG and his deputies), BRG has a very heavy task. On the one hand should be in a race to complete the restoration targets, but on the other hand also must establish the institutional (structure, culture, working mechanisms, support resources (human and financial ), and others )
Although some national and international organizations have committed to support the implementation of the BRG program, but in the early stages still necessary to support institutional building for the development of BRG to carry out their duties and functions. Kemitraan is committed to support the implementation of the BRG program and together the other parties to make sure that the peat restoration program implemented by BRG may succeed.
Under the guidance and supervision of the Program Manager SEG, the Project Assistant will responsible for maintaining relation and cooperation with The Peat Restoration Agency (BRG) to support implementation of BRG program and activities. The Project Assistant will work closely with Project Officer of Supporting BRG, Program Manager SEG, Financial and Administration Officer SEG, Project Assistant, another Sustainable Development Governance (SDG) team.
Function and Descriptions of Tasks
The Project Assistant will
provide administrative, financial and secretarial support to Kemitraan’s team and staffs in Peat
Restoration Agency. The person will provide
day‐to day liaison to counterparts, including
taking minutes, making travel arrangement, drafting financial report and related tasks. He or She will assist the team in procure-ments of goods and services in accordance to goverment
regulation. The Project Assistant carries his/ her functions under the direct supervision of the
Project Officer of Supporting Peat Restoration Agency (BRG).
Specifically the Project
Assistant has the following Scope of Works:
- Prepare all administrative,
financial and procurement related matters related to activities specified in the FIP Phase 2 proposal and annual work plan;
- Monitor project budget and financial expenditure and their conformity to the approved annual work plan
- Be responsible day
to day project correspondence
both in Kemitraan and Peat Restoration Agency office
- Arrange travels for BRG
Deputy, Kemitraan staffs, consultants, prepare and arrange workshops
at national and sub‐national levels;
- Record/ documental project
operational budget (petty‐ cash) and activities and submit to the BRG Project Officer for review;
- Conduct necessary
administrative/ logistical support
- Perform other duties as
determined by the BRG Project Officer.
q Knowledge of the Kemitraan regulation and system, demonstrate the ability to manage project administration and
maintain good and clean document records.
q Knowledge of government financial and administration system
q Demonstrate effective
organizational skills and ability to handle tasks in an efficient and
q Good interpersonal skills and
able to work in a team.
q Proven experience in
managing and maintaining effective and communicative relationships with counterparts at national and sub‐national levels.
Bachelor degree in
business administration, accounting or finance or other related
area; clear commitment to governance
reform; humble in character and patient in listening to stakeholders is a must;
willing to develop a good teamwork with the Partnership staff ; having a good
skill in report writing, and good skill on the use of ICT.
At least 3 years of administrative assistance experience, of which preferably; experience in providing assistance in
Computer literacy (Microsoft
Office, Internet) is essential; Experience
and familiar in government regulation is a plus. Fluency in English is an additional