The
United States Peace Corps program in Indonesia is currently open recruitment
for qualified and motivated candidates for positions in SURABAYA.
Position
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Financial Analyst (FA)
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Division/ Department
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Finance and Administration
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Salary
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Depends on salary history,
minimum starting annual basic salary Rp.191,069,829
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Location
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Surabaya, Indonesia
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Reports to
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Director of Management and
Operations
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Statement Of Work – FA:
General
Description
Under the
supervision of the Director of Management and Operations (DMO), the Financial
Analyst manages the day to day entry of obligations, liquidations and
disbursements, ensuring obligations are entered in alignment with Post’s
Operating Plan and captured in Post’s Working Plan and ensuring that all
payments are valid, authorized, and properly documented and recorded. This
position is also responsible for entering new vendors in the system, ensuring
data is complete and accurate and that the vendors are not listed in the EPLS
or OFAC databases. Coordinates Value Added Tax (VAT) refunds and maintains
all financial paperwork associated with VAT reimbursements. Processes
reimbursements to PCVs through VICA and serves as Post’s billing officer. The
Finance Analyst works closely with the DMO, Human Resource Specialist and
cashier to ensure that all finance tasks are performed within internal control
guidelines ensuring separation of duties and appropriate control
processes. Provides back up for Human
Resource Specialist when required.
Roles and
Responsibilities
BUDGETING
§ Ensures obligations are entered
in accordance with Post’s Operating Plan, de-obligates balances as final
payments are made to ensure Post has an accurate picture of funds available.
§ Provides on-going budget
evaluation and analysis and makes recommendations for effective budget
management
§ Assists in projecting budget
needs for overhead cost
§ Creates and maintains effective
budget monitoring tools, including Working Plan
FINANCE AND ACCOUNTING
§ Enters obligations, ensuring
obligations are in line with Post’s Operating budget and with appropriate
supporting documentation.
§ Enters purchase orders,
liquidations, disbursements and travel vouchers, verifying that all payments
are valid, authorized and properly documented and recorded, in compliance
with internal control guidelines.
§ Maintains complete and orderly
files of all obligations and liquidations, ensuring all changes to
obligations are properly documented.
§ Assists in Open Obligation
Review exercises, ensuring Post obligations are properly recorded.
§ Enters all VICA reimbursements
to Volunteers, ensure obligation balance is sufficient to process payments.
§ Coordinates Value Added Tax
(VAT) refunds and maintains all financial paperwork associated with VAT
reimbursements and coordinating refunds through the VADR with the Embassy.
§ Supports PC/Washington requests
for financial data and periodic obligation review reporting.
§ Performs various financial
analyses as requested by DMO as a tool for decision making.
§ Reviews and proposes process
improvement in the Financial and Administrative area.
§ Works closely with PC Washington
and the US Embassy in the conduct of job duties.
BILLING
§ Serves as “Billing
Officer.” Records all payments owed to
PC in financial system.
§ Distributes billing notices to
all debtors.
§ Maintains log and file copies
of all payments created and cancelled.
§ Monitors all billings not paid
within 5 days and informs Administrative Officer of status.
OTHER
§
Serves as liaison with the health insurance company, assisting
staff with the processing of their claims.
§
Provides back up for all Human Resources functions in the
absence of the Human Resource Specialist.
§
Provides general administrative and financial assistance to
support Trainees/Volunteers.
§
Assists the Volunteers and Trainees with banking issues.
Qualification
Related
working experience:
§ At least seven years of
experience working in accounting or finance, preferably including experience
with an international organization. Should include experience in maintenance
of files and other administration. Preferably, some previous experience in
public relations
Skills and
Abilities:
§ Knowledge of basic principles
of accounting and financial control
§ Knowledge of Peace Corps’
philosophy, goals, and policies
§ Organization skills and
abilities, including the ability to maintain accurate and clear files and documentation
§ Ability to use computers,
including the Microsoft suite of software, and the ability to learn new
programs
§ Ability to act with diplomacy
and tact with staff, PCVs, Trainees, community members and members of
government while also upholding policies and procedures
§ Fluent in Bahasa Indonesia and
English.
Educational
Background:
§ University/college degree
required, preferably in accounting, finance, or administration.
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HOW TO APPLY
Please submit your CV and Application Letter in English as one PDF
file to: id-jobs@id.peacecorps.gov indicating “FA” in the subject line of the email.
To
be considered the email should be sent no later than Monday October 17, 2016 at 12:00PM
local Surabaya time.
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