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Sunday, October 30, 2016

Vacancy at ICRC Jakarta Indonesia - Cashier (Urgent)

JOB OPENING



The International Committee of the Red Cross Delegation in Indonesia wishes to advise all potential candidates of the opening of a permanent position for:


Cashier 1


The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavors to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles. The ICRC delegation in Jakarta is seeking an experienced and highly motivated person to fill the above-mentioned position

Responsibilities:

Cash and Finance:
  • Handles cash for Jakarta Regional Delegation
  • Ÿ  Respects ICRC Rules on Financial Management and the ICRC chart of accounts
  • Ÿ  Provides accountant with completed and justified accounting documents including invoices, adequate supporting document and original receipt duly approved and signed on green stickers (from visa CC responsible) and all necessary document (from buyer / spender)
  • Ÿ  Pays working advance to collaborators appropriately and respects the ICRC standards for settlement
  • Ÿ  Settles all cash payments as supervised by the accountant
  • Ÿ  Applies the ICRC procedures for eventual discrepancies (if any), and report any discrepancies to accountant without delay
  • Ÿ  Performs daily cash control in excel sheet on daily basis for both IDR and USD currencies
  • Ÿ  Takes part in cash flow management under supervision of accountant
  • Ÿ  Goes to the Bank to withdraw cash, pick up necessary document, submit original bank instruction to the bank as well as deposit cheques for any refunds from lessor, travel agency, etc.
  • Ÿ  Makes sure that all vouchers are sorted & kept neatly and stayed in proper locked place at all times
  • Ÿ  Makes sure that all necessary accounting document are well packed (not only for Jakarta but as well from all sub-sites and shipped to Internal Audit Office in due time
  • Ÿ  Files and responsible for Inventory of premises :
-   Draw up list of inventory
-   Update list of inventory

Time reporting
  • Ÿ  Understands and able to explain the ICRC's analytical accountings system
  • Ÿ  With the support from accountant, supports and ensures that all members of the delegation under cost centers "management", "main" and "service" realize their time reporting by the deadline of each month
  • Ÿ  Verifies the appropriateness of the hours sent with the dispositive of expatriates and delegation employees entered in the accountings (in comparison with FS HQ Table and FS Local Table)
  • Ÿ  Updates FS local table and observes the FS HQ Tables and provides an access to cost centers, objective codes and cost units for the users.
  • Ÿ  Validates and sends the time reporting at the beginning of the month, under supervising of Head of Finance Unit
  • Ÿ  Realizes the time reporting for HQ.
  • Ÿ  Ensures the follow-up of HQ comments on the time reporting sitrep together with Accountant

Minimum required knowledge & experience:
  • Ÿ  University degree (BA), Accounting or business and administration education
  • Ÿ  2 years work experience in a similar field
  • Ÿ  Fluent in written and spoken English
  • Ÿ  Very Good computer skills
  • Ÿ  Good communication skills
  • Ÿ  Discrete, trustful, rigorous and reliable person
Confirmation of capacity to assume important cash transactions

General Duties
Ÿ  Be aware of the delegations objectives and activities
Ÿ  Understand the three components of the Red Cross/Red Crescent Movement
Ÿ  Apply the security rules at all times
Ÿ  Respects and observes the staff regulations of the ICRC Jakarta Regional Delegation
Ÿ  The employee may be asked to perform duties and task not covered in this job description as well as to provide support to other departments when necessary

Profile
·         Capacity to work in a TEAM. Capacity to carry out complex activities / files in various fields
·         Excellent organisational, methodical abilities, sense of initiative, pro-activeness and setting priorities
·         Flexibility, patience, diplomacy resistance to stress inherent to a "multi-tasking” job and capacity to adapt to changes
·         Service-oriented, multicultural profile
·         Very good communication skills and at ease with internal and external interlocutors
·         Ability to work within a multicultural team and to integrate him/herself


Interested persons with the required background and experience are invited to submit their application to the Human Resources dwi.damayanti3@gmail.com, before 02 November 2016. Please include cover letter, detailed curriculum vitae,current remuneration and contact details of three referees. Please note that only short-listed candidates will be contacted for tests and interviews.

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