Plan Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. For more than 75 years, in powerful partnerships we have been supporting children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind. We are now active in more than 70 countries. In Indonesia, Plan International started to work in 1969 based on the memorandum of understanding with the Government of Indonesia. Currently we work in 4 provinces: Jakarta, Central Java, West Nusa Tenggara and East Nusa Tenggara and sponsors more than 40,000 children. Due to organizational new DRR Project, Plan Indonesia is looking for dynamic staff to be based in Jakarta for the position:
Business Planning Processes Budgeting and planning is based on excellent and timely financial data: Participates to the funding budget process and ensures that operational plans are consistent with the approval budgets. Consolidates country operational budgets and submit to the Country Finance Manager for review. Reviews budget entries in SAP and keeps records of budget modifications on file. Performs expenditures analysis with cost effectiveness of operations orientation. Use SAP BI Reports Budget versus Actual as a tool of budget monitoring and control.Maintain overall oversight of the budget so that over or under spends can be highlighted and discussed with the relevant staff/partners on a timely basis.
Accounting and Treasury Accounting and cash management is accurate and compliant with established Plan policies and procedures :Reviews and signs all vouchers (cash disbursement, cash receipt, and journal) for completeness, accuracy and consistency with attached supporting documents in compliance with the OM, Plan policies and local laws. Ensures that all purchases and payments are within budget before processing. Reviews payroll based on information received from HR and pays salaries and wages timely to staff and LSW to expatriate staff. Prepare monthly cash forecast and refresh by entity based on CO/PA’s forecasts. Follow-up intercompany recharges to outside countries (RO, IH and NOs) closely. Keep and update bank details and bank accounts signatories for the Country. Liaise with the bank on un-reconciling transactions.Support/train PA and Country Office staff on the use of corporate financial systems, including SAP and BI Reports. Perform the routine SAP period end closing processes.
Internal Financial Control Internal Financial Controls and Risks Management : Ensure appropriate financial controls processes, procedures and systems are in place and adhered to in the Country Office and at PAs. Ensure in every office location that petty cash count is performed at least once a quarter and cash count form is on file. Follow up finance-related audit actions for the Country Office to ensure actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms and audit reports.Train CO and PAs staff on new/revised sections of the new Operation Manual.
People Management People management and staff development : In charge of the staff payroll accounting nationwide.Develop, coach and motivate a high performing finance team in the Country Office.Conduct interim and final evaluation of direct report based on HRIS guidelines.Conduct regular meeting with staff.Staff training on financial processes and procedures.
Financial Reporting and Analysis Financial reporting and record keeping are thorough, well maintained and accurate: Accurate maintenance of all expenditure recording including supporting documentation which is of all expenditure recording including supporting documentation which is approved by the appropriate authority. Preparing or review periodic financial reports for the Country Office, including Balance Sheet and Income Statement reports on monthly, quarterly and yearly reporting Train staff on Monthly/Quarterly/Yearly of CO reporting schedules
COMPTENCY REQUIREMENTS :
Education: Minimum of bachelor degree in Accounting.
Core competencies: Attitude: Personal Integrity Accuracy in figures, Pay attention in details Skills: Strong knowledge in Accounting and have experience in managing teams. In depth knowledge of financial systems, financial management and reporting. Experience with financial information systems especially SAP would be preferable. Proven initiative, flexibility and ability to prioritize in a demanding environment and to tight deadlines. Demonstrated ability to work collaboratively by support, facilitation, and co-ordination. Excellent English communication skills (verbal and written). Knowledge: Financial and accounting principles and procedures , Management information system , Plan’s specific system: SAP, Indonesian tax laws Experience: At least five years in related fieldRange Salary : IDR 11 550 000 – 16 500 000,-
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than February 4, 2016 to: HRD.Indonesia@plan-
Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.
Plan is an equal opportunities employer and actively encourages diversity. We encourage people from diverse backgrounds and experiences, particularly women, to apply. As an international child-centered development organization, Plan always engages children in every of its programs, Plan does not tolerate child abuse. If you would like to know more about Plan International please visit our website at http://www.plan-indonesia.org or www.facebook.com/