Jhpiego is an international non-profit health organization affiliated with the Johns
Hopkins University.
For
over 40 years, Jhpiego has empowered frontline health workers
by
designing and implementing
effective,
low-cost solutions to strengthen the delivery of health care services for women and their families. For 30 years, Jhpiego has worked in partnership with Indonesian public and private sector organizations to increase access to high-quality
health care
to
improve health outcomes and save the lives
of women and their children. Jhpiego’s support to Indonesia has spanned several
areas, including maternal and newborn health, family planning, and cervical cancer. We are currently seeking for a
highly
motivated and dynamic individual to fill the position
FINANCE AND ADMINISTRATION DIRECTOR
Location : Jakarta, Indonesia
OVERVIEW:
A Finance and Administration (F&A) Director
for an anticipated five-year USAID-funded maternal,
newborn and newborn health (MNH) project in
Indonesia. The F&A Director will work closely with the
Deputy Chief of Party to provide strategic leadership on the overall contractual, administrative, and financial management for the project. H/she will be responsible for overseeing all aspects of financial
management, including financial systems implementation, budgeting, expenditure tracking, procurement, subcontracts, and financial reporting and accounting. S/he will work closely with key
program staff to ensure accurate financial, contractual and administrative reporting of the project. The F&A
Director will ensure that
financial reports are compatible with standard accounting practices and follow Jhpiego and US government rules and regulations. The
position is also responsible for ensuring
cost consciousness, efficient spending and for implementing and maintaining an on-site financial
accounting and bookkeeping system required to assure the integrity and effective performance of
financial operations. The F&A
Director oversees day-to-day coordination of financial activities for the
project, and manages all subcontractors, ensuring compliance and reporting of subcontracts.
This position is contingent upon
funding.
Responsibilities:
· Oversee all financial planning, budgeting and reporting for the project and ensure management
and
financial
compliance with
USAID/USG regulations
· Prepare accurate budgets, track expenses, ensure that required financial controls and cost-
performance monitoring mechanisms are in
place and adhered to, prevent over or under
expenditure of
budgets, ensure proper safeguards of funds and ensure compliance with established USG and
headquarters’ financial, accounting and administrative procedures.
· Contribute to program team in developing work plans
and annual budgets for program activities and local
office costs.
· Manage all subcontracts ensuring compliance and reporting
· Provide guidance and capacity building
activities for local partner institutions
· Work with finance and project staff to develop and track project budgets
· Provide guidance to Chief of Party regarding the financial
requirements of the project and office operations.
· Review, reconcile and monitor all project accounts, including operating accounts and petty
cash operations involving
cash advances.
· Determine updated
monthly financial
reports and project accruals and projections to support forecasting accuracy and program completion, as required.
· Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial
oversight of local subcontractors (as needed) and maintenance of office inventory
· Provide guidance and support for contracts development and management
· Maintain and administer project financial accounting system.
· Implement and oversee a detailed
financial
reporting and reimbursement process in
accordance with
Jhpiego's established financial system.
· Make in-country budget adjustments
and other cost improvement measures, as required.
· Direct and oversee the annual audits.
· Work collaboratively with
the project team and headquarters staff to ensure proper project
and
financial
reporting, spending and compliance with project terms and conditions.
· Provide financial reports, including pipeline analysis, quarterly project reports, or as
requested by the donor.
· Ensure that donor resources are appropriately directed to project priorities and are in line
with
project work plans.
· Serve as a resource person for non-finance staff on USG, JHU and Jhpiego
rules and policy.
· Provide financial oversight to project finance officers.
Qualifications:
· Master’s degree in finance, business administration,
public
health, health administration,
public administration, or related
· A minimum
of 7 years mid-to-senior level management experience in large, complex, multi- year international
health sector development program
· In-depth knowledge of USAID programs, regulations, administrative policies, compliance
and reporting (previous experience with
USAID-funded contracts would be an advantage)
· Excellent financial management skills
· Expert knowledge Proficiency in
the
use of financial software applications (QuickBooks),
databases, spreadsheets, and/or word processing.
Packages include: Microsoft Outlook, Access, Excel and Word.
· Ability to work in a complex environment with multiple tasks, short deadlines and intense
pressure to perform
· Proven leadership skills, as well as skills in
facilitation, team building and
coordination
· Fluent in written and
spoken English and Bahasa Indonesia
· Excellent facilitation, oral and written communications skills
· Ability to travel nationally and internationally: 15%
PROGRAM MANAGEMENT LEAD
Location : Jakarta, Indonesia
Position Reports To: Deputy
Chief of Party
Overview:
The Program Management Lead who will provide overall administrative and operations management
for an anticipated five-year USAID- funded maternal and newborn health (MNH) project in Indonesia.
He or she will work closely with the Deputy Chief of Party (DCOP) on
the
oversight of day-to-day
implementation, reporting, and monitoring of the project. The Program Management Lead will play a
significant role in ensuring that the project is implemented in accordance with
the contract and
USAID regulations.
This position is contingent upon funding.
Responsibilities:
· Provide support to the DCOP in programmatic leadership, planning of
activities in support of
the
program goals and objectives, ensuring implementation of
programmatic priorities, and
communication with USAID
· Contribute to project planning, implementation and management, ensuring the project’s
administrative integrity
· Lead the development of timely, accurate and appropriate reporting of
project activities and
results, including quarterly progress and annual reports
· Closely monitor progress toward achieving
workplan targets. Develop and modify as necessary the annual workplans and budget
· Coordinate closely with and mentor field-based project managers to
ensure monitoring of workplans and budgets and quality reporting.
· Design
and
oversee program management policies and processes
· Guide the analysis, synthesis,
and reporting of project outcomes and results
· Maintain productive and consistent communication with program and technical staff
· Represent the project and Jhpiego/Indonesia interests in public and professional circles
through meetings, conference, and presentations
· Serve as Acting DCOP as needed
Qualifications:
· Written and spoken fluency in English is required
· Advanced degree in Public
health, Health administration, Public administration, Business administration, or related degree
· 7 years of mid- to senior-level
experience implementing and managing complex
donor-funded public health programs
· Experience working in an
international context in maternal and newborn
health
· Proven leadership skills and expertise in the management of health programs and program
staff
· Demonstrated ability to conceptualize and implement efficient program management
processes
and systems
· Demonstrated experience in effectively managing project reporting process
· Excellent, writing and oral presentation skills, including report writing and dissemination
· Excellent interpersonal skills
in a
multi-cultural environment
· In-depth understanding of USAID regulations and compliance
· Ability to travel in Indonesia and internationally
SENIOR GRANTS MANAGER
Location : Jakarta, Indonesia
OVERVIEW:
A Senior Grants Manager for an anticipated five-year USAID- funded maternal,
newborn and newborn health
(MNH) project in Indonesia. The Senior Grants Manager is responsible for managing and coordinating 25-75 small grants to local implementers. H/she will manage the financial administration of subgrants including approval of financial records and
invoices and ensuring monitoring, compliance and reporting.
This position is
contingent upon
funding.
Responsibilities:
· Advise
and contribute to the design,
development
and implementation of grants
· Ensure subgrantees follow policies, procedures, and practices consistent with USAID, Jhpiego
and JHU
regulations
· Responsible
for
overall
financial and
administrative
management of
subgrantees, ensuring strict
adherence to USG accounting policies and procedures
· Review
all
reimbursement
requests
for appropriateness,
and ensure that subawardees
are
in
compliance with USAID and established
Jhpiego administrative and financial policies, procedures, terms and conditions of the contract, and sound business practices
· Administer
sub
agreements,
including preparation of
sub-agreements
and facilitating contractual review process
· Closely monitor all phases of
award and
closing, including assessment
of financial
progress and
performance
· Review subgrantees’ monthly financial reports
· Train, orient
and build the
financial
capacity-building of subgrantees,
on Jhpiego reporting requirements, format, systems, procedures and relevant USAID rules and regulations to
meet
contractual requirements
· Conduct regular financial monitoring visit to subgrantees and provide onsite support when needed
Qualifications:
· Bachelors degree in finance and/or accounting
• Minimum 5 years of experience in grants design, accounting and/or subgrant management on large donor-funded
international projects
· In-depth
knowledge of USAID programs,
regulations, administrative policies, compliance and reporting
(previous experience with USAID-funded
contracts would be an advantage)
• Expert knowledge Proficiency in the use of financial software applications (QuickBooks), databases,
spreadsheets, and/or word processing.
Packages include: Microsoft Outlook, Access, Excel and Word.
· Experience building the capacity
of local grantees
· Demonstrated effective verbal and listening communications skills, and written Indonesian language;
English language proficiency preferred
Closing date for receiving applications is
February 6th, 2017.
Interested candidates may send their CV with cover letter and indicate the position title in the email
subject line to IndonesiaHumanResources@jhpie
Only shortlisted candidates will be contacted for interviews. Jhpiego offers competitive salaries and a comprehensive
employee benefits package including: medical and dental plans; paid vacation, holidays
and
sick leave; personal accident insurance; (b) retirement
plan; life and disability insurance; travel
insurance; education assistance plan and
more.
Note: The successful candidate selected for this position will be
subject to a pre-employment background investigation.
Johns Hopkins
University
is an Affirmative Action/Equal Opportunity Employer
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