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Friday, February 3, 2017

Job Opening February 2017

Job Opening - Jhpiego Indonesia
 
 
 
Jhpiego is an international non-profit health organization affiliated with the Johns Hopkins University. For over 40 years, Jhpiego has empowered frontline health workers by designing and implementing effective, low-cost solutions to strengthen the delivery of health care services for women and their families.  For 30 years, Jhpiego has worked in partnership with Indonesian public and private sector organizations to increase access to high-quality health care to improve health outcomes and save the lives of women and their children. Jhpiego’s support to Indonesia has spanned several areas, including maternal and newborn health, family planning, and cervical cancer. We are currently seeking for a highly motivated and dynamic individual to fill the position
 
FINANCE AND ADMINISTRATION DIRECTOR
Location : Jakarta, Indonesia
 
OVERVIEW:
A Finance and Administration (F&A) Director for an anticipated five-year USAID-funded maternal, newborn and newborn health (MNH) project in Indonesia. The F&A Director will work closely with the Deputy Chief of Party to provide strategic leadership on the overall contractual, administrative, and financial management for the project. H/she will be responsible for overseeing all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, procurement, subcontracts, and financial reporting and accounting. S/he will work closely with key program staff to ensure accurate financial, contractual and administrative reporting of the project. The F&A Director will ensure that financial reports are compatible with standard accounting practices and follow Jhpiego and US government rules and regulations. The position is also responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of financial operations. The F&A Director oversees day-to-day coordination of financial activities for the project, and manages all subcontractors, ensuring compliance and reporting of subcontracts.
 
This position is contingent upon funding.

 
Responsibilities:
 
·       Oversee all financial planning, budgeting and reporting for the project and ensure management and financial compliance with USAID/USG regulations
·       Prepare accurate budgets, track expenses, ensure that required financial controls and cost- performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established USG and headquarters’ financial, accounting and administrative procedures.
·       Contribute to program team in developing work plans and annual budgets for program activities and local office costs.
·       Manage all subcontracts ensuring compliance and reporting
·       Provide guidance and capacity building activities for local partner institutions
·       Work with finance and project staff to develop and track project budgets
·       Provide guidance to Chief of Party regarding the financial requirements of the project and office operations.
·       Review, reconcile and monitor all project accounts, including operating accounts and petty cash operations involving cash advances.
·       Determine updated monthly financial reports and project accruals and projections to support forecasting accuracy and program completion, as required.
·       Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local subcontractors (as needed) and maintenance of office inventory
·       Provide guidance and support for contracts development and management
·       Maintain and administer project financial accounting system.
·       Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system.
·       Make in-country budget adjustments and other cost improvement measures, as required.
·       Direct and oversee the annual audits.
·       Work collaboratively with the project team and headquarters staff to ensure proper project and financial reporting, spending and compliance with project terms and conditions.
·       Provide financial reports, including pipeline analysis, quarterly project reports, or as requested by the donor.
·       Ensure that donor resources are appropriately directed to project priorities and are in line with project work plans.
·       Serve as a resource person for non-finance staff on USG, JHU and Jhpiego rules and policy.
·       Provide financial oversight to project finance officers.

 
Qualifications:
 
·       Master’s degree in finance, business administration, public health, health administration,
public administration, or related
·       A minimum of 7 years mid-to-senior level management experience in large, complex, multi- year international health sector development program
·       In-depth knowledge of USAID programs, regulations, administrative policies, compliance
and reporting (previous experience with USAID-funded contracts would be an advantage)
·       Excellent financial management skills
·       Expert knowledge Proficiency in the use of financial software applications (QuickBooks), databases, spreadsheets, and/or word processing. Packages include: Microsoft Outlook, Access, Excel and Word.
·       Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
·       Proven leadership skills, as well as skills in facilitation, team building and coordination
·       Fluent in written and spoken English and Bahasa Indonesia
·       Excellent facilitation, oral and written communications skills
·       Ability to travel nationally and internationally: 15%

PROGRAM MANAGEMENT LEAD
Location : Jakarta, Indonesia
Position Reports To: Deputy Chief of Party
 
Overview:
The Program Management Lead who will provide overall administrative and operations management for an anticipated five-year USAID- funded maternal and newborn health (MNH) project in Indonesia. He or she will work closely with the Deputy Chief of Party (DCOP) on the oversight of day-to-day implementation, reporting, and monitoring of the project. The Program Management Lead will play a significant role in ensuring that the project is implemented in accordance with the contract and
USAID regulations.
 
This position is contingent upon funding.
 
 
 
Responsibilities:
 
·       Provide support to the DCOP in programmatic leadership, planning of activities in support of the program goals and objectives, ensuring implementation of programmatic priorities, and communication with USAID
·       Contribute to project planning, implementation and management, ensuring the project’s
administrative integrity
·       Lead the development of timely, accurate and appropriate reporting of project activities and results, including quarterly progress and annual reports
·       Closely monitor progress toward achieving workplan targets. Develop and modify as necessary the annual workplans and budget

·       Coordinate closely with and mentor field-based project managers to ensure monitoring of workplans and budgets and quality reporting.
·       Design and oversee program management policies and processes
·       Guide the analysis, synthesis, and reporting of project outcomes and results
·       Maintain productive and consistent communication with program and technical staff
·       Represent the project and Jhpiego/Indonesia interests in public and professional circles through meetings, conference, and presentations
·       Serve as Acting DCOP as needed
 
 
Qualifications:
 
·       Written and spoken fluency in English is required
·       Advanced degree in Public health, Health administration, Public administration, Business administration, or related degree
·       7 years of mid- to senior-level experience implementing and managing complex donor-funded public health programs
·       Experience working in an international context in maternal and newborn health
·       Proven leadership skills and expertise in the management of health programs and program staff
·       Demonstrated ability to conceptualize and implement efficient program management processes and systems
·       Demonstrated experience in effectively managing project reporting process
·       Excellent, writing and oral presentation skills, including report writing and dissemination
·       Excellent interpersonal skills in a multi-cultural environment
·       In-depth understanding of USAID regulations and compliance
·       Ability to travel in Indonesia and internationally
 
SENIOR GRANTS MANAGER
Location : Jakarta, Indonesia
 
 
 
OVERVIEW:
A Senior Grants Manager for an anticipated five-year USAID- funded maternal, newborn and newborn health (MNH) project in Indonesia. The Senior Grants Manager is responsible for managing and coordinating 25-75 small grants to local implementers. H/she will manage the financial administration of subgrants including approval of financial records and invoices and ensuring monitoring, compliance and reporting.
 
This position is contingent upon funding.
 
Responsibilities:
 
·    Advise and contribute to the design, development and implementation of grants
·    Ensure subgrantees follow policies, procedures, and practices consistent with USAID, Jhpiego and JHU
regulations
·    Responsible  for  overall  financial  and  administrative  management  of  subgrantees,  ensuring  strict adherence to USG accounting policies and procedures
·    Review  all  reimbursement  requests  for  appropriateness,  and  ensure  that  subawardees  are  in compliance with USAID and established Jhpiego administrative and financial policies, procedures, terms and conditions of the contract, and sound business practices
·    Administer  sub  agreements,  including  preparation  of  sub-agreements  and  facilitating  contractual review process
·    Closely  monitor  all  phases  of  award  and  closing,  including  assessment  of  financial  progress  and performance
·    Review subgrantees’ monthly financial reports

        ·    Train,   orient   and   build   the   financial   capacity-building   of   subgrantees,   on   Jhpiego   reporting requirements, format, systems, procedures and relevant USAID rules and regulations to meet contractual requirements 
          ·    Conduct regular financial monitoring visit to subgrantees and provide onsite support when needed
 
 
Qualifications:
 
·    Bachelors degree in finance and/or accounting
     Minimum 5 years of experience in grants design, accounting and/or subgrant management on large donor-funded international projects
·    In-depth knowledge of USAID programs, regulations, administrative policies, compliance and reporting
(previous experience with USAID-funded contracts would be an advantage)
     Expert knowledge Proficiency in the use of financial software applications (QuickBooks), databases, spreadsheets, and/or word processing. Packages include: Microsoft Outlook, Access, Excel and Word.
 
·    Experience building the capacity of local grantees
·    Demonstrated effective verbal and listening communications skills, and written Indonesian language; English language proficiency preferred
 
Closing date  for receiving applications is  February 6th, 2017.
Interested candidates may send their CV with cover letter and indicate the position title  in the email subject line to  IndonesiaHumanResources@jhpiego.org or
please visit  www.jhpiego.org for the details.
 
Only shortlisted candidates will be contacted for interviews. Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; (b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.
 
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
 
Johns Hopkins University is an Affirmative Action/Equal Opportunity Employer
   

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